Dell 1235cn Multi Functional Printer User’s Guide www.dell.com | support.dell.
features of your new laser printer Your new printer is equipped with a number of special features that improve the quality of the documents you print. With the printer, you can: SPECIAL FEATURES Print with excellent quality and speed • You can print in a full range of colors using cyan, magenta, yellow, and black. • You can print with a resolution of up to 2400 x 600 dpi. See Software section. • Your printer prints A4-sized paper at up to 16 ppm and letter-sized paper at up to 17 ppm.
ABOUT THIS USER’S GUIDE This user’s guide provides information about basic understanding of the printer as well as detailed explanation on each step during the actual usage. Both novice users and professional users can refer to this guide for installing and using the printer. Some terms in this guide are used interchangeably, as below: • Document is synonymous with original. • Paper is synonymous with media, or print media.
FINDING MORE INFORMATION You can find information for setting up and using your printer from the following resources, either as a print-out or onscreen. Quick Install Guide Provides information on setting up your printer and this requires that you follow the instructions in the guide to prepare the printer.
safety information IMPORTANT SAFETY SYMBOLS AND PRECAUTIONS What the icons and signs in this user’s guide mean: Hazards or unsafe practices that may result in severe personal injury or death. WARNING Hazards or unsafe practices that may result in minor personal injury or property damage. CAUTION CAUTION To reduce the risk of fire, explosion, electric shock, or personal injury when using your laser Multi-Function Printer (MFP), follow these basic safety precautions: Do NOT attempt. Do NOT disassemble.
13. Unplug the printer from the telephone jack, computer and AC wall outlet and refer servicing to qualified service personnel under the following conditions: • When any part of the power cord, plug or connecting cable is damaged or frayed. • If liquid has been spilled into the printer. • If the printer has been exposed to rain or water. • If the printer does not operate properly after instructions have been followed. • If the printer has been dropped, or the cabinet appears damaged.
contents 2 5 INTRODUCTION 11 GETTING STARTED 16 LOADING ORIGINALS AND PRINT MEDIA 23 COPYING 30 7 | Contents Features of your new laser printer Safety information 11 11 11 12 13 13 14 15 15 15 Printer overview Front view Rear view Control panel overview Understanding the Status LED Acknowledging the status of the toner cartridge Menu overview Supplied software Printer driver features Printer driver 16 17 17 17 18 18 18 18 18 19 20 20 20 20 20 20 20 21 21 21 Setting up the hardware System requir
contents SCANNING 33 BASIC PRINTING 37 FAXING 38 8 | Contents 31 31 31 31 32 32 32 32 ID card copying Using special copy features 2-up or 4-up copying Poster copying Clone copying Erasing background images Gray enhance copying Setting copy timeout 33 33 33 33 34 34 35 35 35 35 35 35 35 36 Scanning basics Scanning from the control panel Setting scan information in Dell Scan Manager.
contents 44 USING USB MEMORY DEVICE 46 MAINTENANCE 49 TROUBLESHOOTING 58 Setting up Address Book 46 46 46 46 47 47 47 47 47 47 48 48 48 48 48 About USB memory Plugging in a USB memory device Scanning to a USB memory device Scanning Customizing Scan to USB Printing from a USB memory device To print a document from a USB memory device: Backing up data Backing up data Restoring data Managing USB memory Deleting an image file Formatting a USB memory device Viewing the USB memory status Printing directl
contents 70 ORDERING SUPPLIES 71 SPECIFICATIONS 72 GLOSSARY 75 INDEX 79 10 | Contents Common Macintosh problems 71 71 Supplies How to purchase 72 73 73 73 74 General specifications Printer specifications Scanner specifications Copier specifications Facsimile specifications
introduction These are the main components of your printer: This chapter includes: • • • • Printer overview Control panel overview Understanding the Status LED Acknowledging the status of the toner cartridge • • • Menu overview Supplied software Printer driver features PRINTER OVERVIEW Front view Rear view 1 Document width guides 9 Document output tray 2 ADF 10 USB connector 3 Control panel 11 Toner cartridge 4 Output support 12 Imaging unit 5 Front cover 13 Waste toner container 6
CONTROL PANEL OVERVIEW Dell 1235cn 1 2 ID Copy Direct USB You can copy both sides of an ID card (e.g., driver's license) to a single side of paper. See "ID card copying" on page 31. Allows you to directly print files stored on a USB Memory device when it is inserted into the USB connector on the front of your printer. See "About USB memory" on page 46. Display Shows the current status and prompts during an operation.
UNDERSTANDING THE STATUS LED The color of the Status LED indicates the printer's current status. STATUS Off DESCRIPTION • • Green Blinking • • Red The printer is powered off-line. The printer is in power save mode. When data is received, or any button is pressed, it switches to on-line automatically. • The printer is powered on and can be used. Blinking • A minor error has occurred and the printer is waiting for the error to be cleared.
MENU OVERVIEW The control panel provides access to various menus to set up the printer or use the printer’s functions. These menus can be accessed by pressing Menu. Refer to the following diagram. Some menus may not appear in the display depending on options or models. If so, it is not applicable to your printer. .
SUPPLIED SOFTWARE PRINTER DRIVER FEATURES You must install the printer software using the supplied CD to use your printer as a printer and a scanner, after you have set up your printer and connected it to your computer. The CD provides you with the following software. Your printer drivers support the following standard features: • Paper orientation, size, source and media type selection • Number of copies In addition, you can use various special printing features.
getting started This chapter gives you step-by-step instructions for setting up the printer. This chapter includes: • • Setting up the hardware System requirements SETTING UP THE HARDWARE This section shows the steps to set up the hardware which is explained in the Quick Install Guide. Ensure you read Quick Install Guide and complete following steps. 1. Select a stable location. Select a level, stable place with adequate space for air circulation. Allow extra space to open covers and trays.
SYSTEM REQUIREMENTS Before you begin, ensure that your system meets the following requirements: Microsoft® Windows® Your printer supports the following Windows operating systems. REQUIREMENT (RECOMMENDED) OPERATING SYSTEM FREE HDD SPACE CPU RAM Windows 2000 Intel® Pentinum® II 400 MHz (Intel Pentium III 933 MHz) 128 MB (256 MB) 600 MB Windows XP Intel Pentium III 933 MHz (Intel Pentium IV 1 GHz) 128 MB (256 MB) 1.
SETTING UP THE NETWORK You can also set up the network settings through the network administration programs. • Embedded Web Service: Web server embedded on your network print server, which allows you to: - Configure the network parameters necessary for the printer to connect to various network environments. - Customize printer settings. • SetIP: Utility program that allows you to select a network interface and manually configure the IP addresses for use with the TCP/IP protocol.
1. Connect the network cable to your printer. 2. Ensure that the network setup for your printer is completed. See "Setting up the network" on page 18. All applications should be closed on your computer before beginning installation. 3. Insert the Printer Software CD into your CD drive. The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start → Run. Type X:\Setup.exe, replacing “X” with the letter which represents your CD drive and click OK.
PRINTER'S BASIC SETTINGS Setting the date and time After installation is complete, you may want to set the printer's default settings. Refer to the next section if you would like to set or change values. Altitude adjustment The print quality is affected by atmospheric pressure, which is determined by the height of the printer above sea level. The following information will guide you on how to set your printer for the best print quality or best quality of print.
• • • Alarm Sound: Turns the alarm sound on or off. With this option set to On, an alarm tone sounds when an error occurs or fax communication ends. Speaker: Turns on or off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common,” the speaker is on until the remote printer answers. You can adjust the volume level using On Hook Dial.
mismatches the tray paper size. Off: Waits until you press Black Start or Color Start on the control panel, when the paper size mismatches the tray paper size. 5. Press OK to save your selection. 6. Press Stop/Clear to return to ready mode.
loading originals and print media This chapter introduces you to loading originals and print media into your printer. This chapter includes: • • • Loading originals Selecting print media Changing the size of the paper in the paper tray LOADING ORIGINALS • • Printing on special print materials Setting the paper size and type 3. Close the scanner lid. You can use the scanner glass or ADF to load an original for copying, scanning, and sending a fax.
2. Load the original face up into the ADF. Ensure that the bottom of the original stack matches the paper size marked on the document input tray. 3. Adjust the document width guides to the paper size. SELECTING PRINT MEDIA You can print on a variety of print media, such as plain paper, envelopes, labels, and transparencies. Always use print media that meet the guidelines for use with your printer.
Specifications on print media TYPE Plain paper SIZE Letter 216 x 279 mm (8.5 x 11 inches) Legal 216 x 356 mm (8.5 x 14 inches) US Folio 216 x 330 mm (8.5 x 13 inches) A4 210 x 297 mm (8.26 x 11.69 inches) Oficio 216 x 343 mm (8.5 x 13.5 inches) JIS B5 182 x 257 mm (7.16 x 10.11 inches) ISO B5 176 x 250 mm (6.93 x 9.84 inches) Executive 184 x 267 mm (7.25 x 10.5 inches) Statement 140 x 216 mm (5.5 x 8.5 inches) A5 148 x 210 mm (5.82 x 8.26 inches) A6 105 x 148 mm (4.13 x 5.
Media sizes supported in each mode MODE SIZE MEDIA TYPE SOURCE Copy mode Letter, A4, Legal, Oficio, US Folio, Executive, JIS B5, A5, A6 tray 1 Print mode All sizes supported by the printer tray 1 Fax mode Letter, A4, Legal tray 1 Envelopes • • Guidelines for special print media MEDIA TYPE Envelopes (Continued) GUIDELINES • Labels • GUIDELINES • • • • • • Successful printing on envelopes depends upon the quality of the envelopes.
MEDIA TYPE Preprinted paper GUIDELINES • • • • Letterhead must be printed with heat-resistant ink that will not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature for 0.1 second. Check your printer’s specification to know the fusing temperature, see "General specifications" on page 72. Letterhead ink must be non-flammable and should not adversely affect printer rollers.
6. Slide the tray 1 back into the printer. 7. After loading paper, set the paper type and size for the tray. See "Setting the paper size and type" on page 29. • • • Due to insufficient paper in the tray, the paper length guide moves inward, load the tray with enough paper. If you experience problems with paper feed, load a paper into the tray one by one. You can load previously printed paper. The printed side should be facing up with an uncurled edge at the front.
PRINTING ON SPECIAL PRINT MATERIALS SETTING THE PAPER SIZE AND TYPE The printer can hold special sizes and types of print material, such as postcards, note cards, and envelopes. Especially, it is useful for single page printing on letterhead or colored paper. After loading paper in the paper tray, you need to set the paper size and type using the control panel buttons. These settings will apply to Copy and Fax modes.
copying This chapter gives you step-by-step instructions for copying documents. This chapter includes: • • • Copying Changing the settings for each copy Changing the default copy settings COPYING 1. Press Copy. Ready to Copy appears on the top line of the display. 2. Load originals face up into the ADF, or place a single original face down on the scanner glass. For details about loading an original. See "Loading originals" on page 23. 3. Enter the number of copies using the number keypad, if necessary. 4.
While you are setting copy options, pressing Stop/Clear cancels the changed settings and restores the defaults. ID CARD COPYING Your printer can print 2-sided originals on one sheet of A4-, Letter-, Legal-, Folio-, Oficio-, Executive-, B5-, A5-, or A6-sized paper. The printer prints one side of the original on the upper half of the paper and the other side on the lower half without reducing the size of the original. This feature is helpful for copying a small-sized item, such as a business card. 6.
5. Press Stop/Clear to return to ready mode. Your original is divided into 9 portions. Each portion is scanned and printed one by one in the following order: Clone copying Your printer can print multiple image copies from the original document on a single page. The number of images is automatically determined by the original image and paper size. This copy feature is available only when you place originals on the scanner glass. 1. Press Copy. 2.
scanning Scanning with your printer lets you turn pictures and text into digital files that can be stored on your computer. This chapter includes: • • • Scanning basics Scanning from the control panel Scanning by a network connection The maximum resolution that can be achieved depends upon various factors, including computer speed, available disk space, memory, the size of the image being scanned, and bit depth settings.
5. Press the left/right arrow until Local PC appears on the bottom line of the display and press OK. If the printer connected to a network, select Network PC and press OK. If you see a Not Available message, check the port connection. If you selected Network PC, select your registered user ID and enter the PIN. Press OK. • ID is the same ID as the registered ID for Dell Scan Manager. • PIN is the 4 digit number registered for Dell Scan Manager. 6.
10. Press the left/right arrow until the file format you want appears and press OK or Start. The printer begins scanning and then sends the email. 11. If the printer asks if you want to log off your account, press the left/right arrow to select Yes or No and press OK. 12. Press Stop/Clear to return to ready mode. CHANGING THE SETTINGS FOR EACH SCAN JOB Your printer provides you with the following setting options to allow you to customize your scan jobs. • Scan Size: Sets the image size.
Searching with a particular first letter 1. If necessary, press Scan/Email. 2. Press Address Book until Search & Send appears on the bottom line of the display and press OK. 3. Press the left/right arrow until the number category you want appears and press OK. 4. Press the left/right arrow until ID appears and press OK. 5. Enter the first few letters of the name you want and press OK. 6. Press the left/right arrow until the name you want appears and press OK.
basic printing This chapter explains common printing tasks. This chapter includes: • Printing a document • Canceling a print job PRINTING A DOCUMENT Your printer allows you to print from various Windows, or Macintosh applications. The exact steps for printing a document may vary depending on the application you use. For details about printing, see Software section.
faxing This chapter gives you information about using your printer as a fax machine. This chapter includes: • • Sending a fax Receiving a fax • It is recommended that you to use traditional analog phone services (PSTN: public switched telephone network) when connecting telephone lines to use Fax. If you use other Internet services (DSL, ISDN, VoIP), you can improve the connection quality by using the Micro-filter.
Darkness Confirming a transmission You can select the default contrast mode to fax your originals lighter or darker. 1. Press Fax. 2. Press Menu, and then OK when Fax Feature appears on the bottom line of the display. 3. Press OK when Darkness appears. 4. Press the left/right arrow until the option you want appears and press OK. 5. Press Stop/Clear to return to ready mode. When the last page of your original has been sent successfully, the printer beeps and returns to ready mode.
9. When you have finished entering fax numbers, press the left/right arrow to select No at the Another No.? prompt and press OK. The original is scanned into memory before transmission. The display shows memory capacity and the number of pages being stored in memory. 10. If an original is placed on the scanner glass, select Yes to add another page. Load another original and press OK. When you have finished, select No at the Another Page? prompt.
RECEIVING A FAX Changing receiving modes 1. Press Fax. 2. Press Menu until Fax Setup appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Receiving appears and press OK. 4. Press OK when Receive Mode appears. 5. Press the left/right arrow until the fax reception mode you want appears. • In Fax mode, the printer answers an incoming fax call and immediately goes into the fax reception mode.
6. When your printer begins to ring, do not answer the call. The printer requires several rings to learn the pattern. When the printer completes learning, the display shows Completed DRPD Setup. If the DRPD setup fails, Error DRPD Ring appears. Press OK when DRPD Mode appears and start over from step 4. 7. Press Stop/Clear to return to ready mode. • • DRPD must be set up again if you re-assign your fax number, or connect the printer to another telephone line.
Forwarding received faxes to email address You can set your printer to forward incoming faxes to the email address you entered. 1. Press Fax. 2. Press Menu until Fax Feature appears on the bottom line of the display and press OK. 3. Press the left/right arrow until Forward appears and press OK. 4. Press the left/right arrow until E-mail appears and press OK. 5. Press the left/right arrow until Rcv. Forward appears and press OK. 6. Press the left/right arrow until Forward appears and press OK.
OPTION Discard Size DESCRIPTION When receiving a fax containing pages as long as or longer than the paper in your printer, you can set the printer to discard a specific length from the end of the received fax. The printer will print the received fax on one or more sheets of paper, minus the data that would have been on the specified discard segment.
6. 7. 8. 9. Enter a speed dial number and press OK. Press OK when speed dial information appears correctly. Press OK when Yes appears. Repeat steps 5 and 6 to include other speed dial numbers into the group. 10. When you have finished, press the left/right arrow to select No at the Another No.? prompt and press OK. 11. Press Stop/Clear to return to ready mode. Editing a group dial number You can delete a specific entry from a group or add a new number to the selected group. 1.
using USB memory device This chapter explains how to use a USB memory device with your printer. This chapter includes: • • • • About USB memory Plugging in a USB memory device Scanning to a USB memory device Printing from a USB memory device ABOUT USB MEMORY • • • Backing up data Managing USB memory Printing directly from a digital camera Insert a USB memory device into the USB connector on the front of your printer.
6. Press OK when Yes appears to scan more pages. Load an original and press Color Start or Black Start. Regardless of the button you press, the color mode is decided as customized. See “Customizing Scan to USB” on page 47. Otherwise, press the left/right arrow to select No and press OK. After scanning is complete, you can remove the USB memory device from the printer. Customizing Scan to USB You can specify image size, file format, or color mode for each scanning to USB job. 1. Press Scan/Email. 2.
MANAGING USB MEMORY PRINTING DIRECTLY FROM A DIGITAL CAMERA You can delete image files stored on a USB memory device one by one or all at once by reformatting the device. After deleting files or reformatting a USB memory device, files cannot be restored. Therefore, confirm that you no longer need the data before deleting it. This printer supports the PictBridge feature. You can print images directly from any PictBridge-compatible device, such as a digital camera, camera phone, and camcorder.
maintenance This chapter provides information for maintaining your printer and the toner cartridge. This chapter includes: • • • • • • • • • • Printing reports Clearing memory Cleaning your printer Maintaining the cartridge Replacing the toner cartridge PRINTING REPORTS Printing a report Your printer can provide various reports with useful information you will need. The following reports are available: Some reports may not appear in the display depending on options or models.
CLEARING MEMORY CLEANING YOUR PRINTER You can selectively clear information stored in your printer’s memory. Before clearing the memory, ensure that all fax jobs have been completed, or you will lose those jobs. To maintain print and scan quality, follow the cleaning procedures below each time the toner cartridge is replaced or if print and scan quality problems occur. 1. Press Menu until System Setup appears on the bottom line of the display and press OK. 2.
4. Pull the waste toner container out of the printer using its handle. 7. Holding the groove on the front of the imaging unit, push the imaging unit in to the printer. 5. Pull the imaging unit out of the printer using the groove on the front of the imaging unit. 8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place. • • • Do not touch the green surface, the imaging unit with your hands or any other material.
Cleaning the scan unit 7. Push the ADF sheet back into the printer smoothly. Keeping the scan unit clean helps ensure the best possible copies. It is recommended that you clean the scan unit at the start of each day and during the day, as needed. 1. Slightly dampen a soft lint-free cloth or paper towel with water. 2. Open the scanner lid. 3. Wipe the surface of the scanner glass until it is clean and dry. 1 2 3 4 White sheet ADF Sheet Scanner glass Scanner lid 4.
MAINTAINING THE CARTRIDGE 3. Holding both handles on the toner cartridge, thoroughly rock it from side to side to evenly distribute the toner. Toner cartridge storage To get the most from the toner cartridge, keep the following guidelines in mind: • Do not remove the toner cartridge from its package until it is ready for use. • Do not refill the toner cartridge. The printer warranty does not cover damage caused by using a refilled cartridge.
3. Grasp the handles on the toner cartridge and pull to remove the cartridge from the printer. 7. Ensure that the color of the toner cartridge matches the color slot and then grasp the handles on the toner cartridge. Insert the cartridge until it clicks into place. 8. Close the front cover. Ensure the cover is securely latched, and then turn the printer on. 4. Take a new toner cartridge out of its package. • Do not use sharp objects, such as a knife or scissors, to open the toner cartridge package.
REPLACING THE IMAGING UNIT 5. Pull the imaging unit out of the printer using the groove on the front of the imaging unit. When the life span of the imaging unit has expired, the Dell Toner Management System™ program window appears on the computer, indicating the imaging unit needs to be replaced. If the imaging unit is not replaced, your printer fails to print. 1. Turn the printer off, then wait a few minutes for the printer to cool. 2. Using the handle, completely open the front cover. 6.
8. Insert the waste toner container into position and then push it to ensure that it is firmly seated in place. REPLACING THE WASTE TONER CONTAINER When the life span of the waste toner container has expired, the Dell Toner Management System™ program window appears on the computer, indicating the waste toner container needs to be replaced. If the waste toner container is not replaced, your printer fails to print. 1. Turn the printer off, then wait a few minutes for the printer to cool. 2.
6. Insert the new container into position and then push it to ensure that it is firmly seated in place. • • ADF Scan: Displays the number of pages scanned using the ADF. Platen Scan: Displays the number of pages scanned using the scanner glass. • Imaging Unit, Transfer Belt, Fuser, TransferRoller, Tray1 Roller: displays the number of pages printed each item. 5. If you selected to print a supply information page, press OK to confirm. 6. Press Stop/Clear to return to ready mode.
troubleshooting This chapter gives helpful information about what to do if you encounter an error. This chapter includes: • • • Tips for avoiding paper jams Clearing document jams Clearing paper jams • • TIPS FOR AVOIDING PAPER JAMS Understanding display messages Solving other problems 3. Pull the jammed paper gently out of the ADF. By selecting the correct media types, most paper jams can be avoided. When a paper jam occurs, follow the steps outlined on page 58. • Follow the procedures on page 28.
Roller misfeed In the tray 1 1. Open the scanner lid. 2. Seize the misfeed paper, and remove the paper from the feed area by carefully pulling it to the right using both hands. 1. Open and close the front cover. The jammed paper is automatically ejected from the printer. If the paper does not exit, go to the next step. 2. Pull the tray 1 out of the printer. 3. Remove the jammed paper by gently pulling it straight out. 3. Close the scanner lid. Then load the removed pages back into the ADF.
2. Open the inner cover. In the paper exit area 1. Open and close the front cover. The jammed paper is automatically ejected from the printer. 2. Gently pull the paper out of the output tray. 3. Carefully take the jammed paper out of the printer. If you do not see the jammed paper or if there is any resistance when you pull, stop and go to the next step. 3. Open the rear cover. 4. If you see the jammed paper, pull it straight up. Skip to step 8. Do not touch the fuser inside the inner cover.
6. Open the scan unit. 9. Pull down the fuser lever. 7. Carefully take the jammed paper out of the printer. 10. Close the rear cover. Printing automatically resumes. 8. Lower down the scan unit gently and slowly until it is completely closed. Ensure that it is securely latched.
UNDERSTANDING DISPLAY MESSAGES Messages appear on the control panel display to indicate the printer’s status or errors. Refer to the tables below to understand the messages’ meaning and correct the problem if necessary. Messages and their meanings are listed in alphabetical order. • • • MESSAGE MEANING SUGGESTED SOLUTIONS ADC Not Confirm Error A problem has occurred in the ADC in the printer. Turn the power switch off and on. If the problem persists, call for service.
MESSAGE Memory Full MEANING The memory is full. SUGGESTED SOLUTIONS MEANING SUGGESTED SOLUTIONS Delete unnecessary fax jobs and retransmit after more memory becomes available. Alternatively, split the transmission into more than one operation. Paper Jam 0 Open/Close Door Paper has jammed in the feeding area of the tray. Clear the jam. See "In the tray 1" on page 59. Paper Jam 1 Check Inside Paper has jammed in the paper exit area. Clear the jam. See "In the fuser unit area" on page 59.
MEANING SUGGESTED SOLUTIONS Send Error (SMTP) There is a problem in SMTP. Change to the available server. Send Error (Wrong Config) There is a problem on the network interface card. Configure your network interface card correctly. [Stop Pressed] Stop/Clear has been pressed during an operation. Try again. The toner cartridge has run out. The printer stops printing. Press OK to toggle the message to Stop or Continue or Black Only.
SOLVING OTHER PROBLEMS The following chart lists some conditions that may occur and the recommended solutions. Follow the suggested solutions until the problem is resolved. If the problem persists, call for service Printing problems CONDITION The printer does not print Paper feeding CONDITION POSSIBLE CAUSE SUGGESTED SOLUTIONS The printer is not receiving power. Check the power cord connections. Check the power switch and the power source.
POSSIBLE CAUSE CONDITION The printer selects print materials from the wrong paper source The paper source selection in the printer properties may be incorrect. CONDITION For many software applications, the paper source selection is found under the Thin Paper tab within the printer properties. Select the correct paper source. See the printer driver help screen. The printer does not print PDF file correctly.
CONDITION Dropouts AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc White Spots Vertical lines Color or Black background Toner smear SUGGESTED SOLUTIONS If faded areas, generally rounded, occur randomly on the page: • A single sheet of paper may be defective. Try reprinting the job. • The moisture content of the paper is uneven or the paper has moist spots on its surface. Try a different brand of paper. See "Selecting print media" on page 24. • The paper lot is bad.
CONDITION Curl or wave SUGGESTED SOLUTIONS • • • Wrinkles or creases • • • Back of printouts are dirty Solid Color or Black pages • • • A Loose toner • Ensure that the paper is loaded properly. Check the paper type and quality. Both high temperature and humidity can cause paper curl. See "Selecting print media" on page 24. Turn over the stack of paper in the tray. Also try rotating the paper 180° in the tray. Ensure that the paper is loaded properly. Check the paper type and quality.
CONDITION SUGGESTED SOLUTIONS Blank copies print out Ensure that the original is face down on the scanner glass or face up in the ADF. Image rubs off the copy easily • • Frequent copy paper jams occur • • • Toner cartridge produces fewer copies than expected before running out of toner • • • Replace the paper in the tray with paper from a new package. In high humidity areas, do not leave paper in the printer for extended periods of time.
Fax problems CONDITION CONDITION SUGGESTED SOLUTIONS The printer is not working, there is no display and the buttons are not working • • Unplug the power cord and plug it in again. Ensure that there is power to the electrical outlet. No dial tone sounds • Check that the phone line is connected properly. Check that the phone socket in the wall is working by plugging in another phone. • The numbers stored in memory do not dial correctly Ensure that the numbers are stored in memory correctly.
ordering supplies This chapter provides information on purchasing cartridges and accessories available for your printer. This chapter includes: • Supplies • The optional parts or features may differ by countries. Contact your sales representatives whether the part you want is available in your country. SUPPLIES How to purchase HOW TO PURCHASE To order Dell-authorized supplies or accessories, contact your local Dell dealer or the retailer where you purchased your printer, or visit www.dell.
specifications This chapter guides you about this printer’s specifications such as various features. This chapter include: • • • General specifications Printer specifications Scanner specifications • • GENERAL SPECIFICATIONS The symbol * optional feature depending on printers.
PRINTER SPECIFICATIONS ITEM Printing method Printing speeda First print out time ITEM DESCRIPTION Color laser beam printing • • Black & White: Up to 16 ppm (A4), 17 ppm (Letter) Color: Up to 4 ppm (A4), 4 ppm (Letter) Black & White • • From ready: Less than 14 seconds From coldboot: Less than 45 seconds Color • • From ready: Less than 26 seconds From coldboot: Less than 57 seconds Print resolution Max.
FACSIMILE SPECIFICATIONS The fax feature may not be supported depending on printers. ITEM DESCRIPTION Compatibility ITU-T G3 Applicable line Public Switched Telephone Network (PSTN) or behind PABX Data coding MH/MR/MMR/JBIG/JPEG Modem speed 33.
glossary The following glossary helps you get familiar with the product by understanding the terminologies commonly used with printing as well as mentioned in this user's guide. ADF An Automatic Document Feeder (ADF) is a mechanism that will automatically feed an original sheet of paper so that the printer can scan some amount of the paper at once.
An emulator duplicates the functions of one system with a different system, so that the second system behaves like the first system. Emulation focuses on exact reproduction of external behavior, which is in contrast to simulation, which concerns an abstract model of the system being simulated, often considering its internal state.
LED PABX A Light-Emitting Diode (LED) is a semiconductor device that indicates the status of a printer. A private automatic branch exchange (PABX) is an automatic telephone switching system within a private enterprise. MAC address PCL Media Access Control (MAC) address is a unique identifier associated with a network adapter. MAC address is a unique 48-bit identifier usually written as 12 hexadecimal characters grouped in pairs (e. g., 00-00-0c34-11-4e).
Subnet Mask The subnet mask is used in conjunction with the network address to determine which part of the address is the network address and which part is the host address. TCP/IP The Transmission Control Protocol (TCP) and the Internet Protocol (IP); the set of communications protocols that implement the protocol stack on which the Internet and most commercial networks run.
index A Address Book group dial numbers 44 speed dial numbers 44 Address Book, use 35 ADF 11 ADF, load 23 adjustment altitude 20 E M Erasing background, special copy 32 machine ID, set 38 Maintenance F fax header, set 38 Fax mode, receiving mode 41 fax number, set 38 faxing default settings, change 44, 40 fax setup 43, 42 Multiple Send faxes 39 priority faxes 40 receiving faxes 41 sending faxes 39 alarm sound 21 Ans/Fax mode, receiving mode 41 B background image, adjust 32 forwarding faxes 42 memo
receiving modes 41 W redialing Windows problems 70 automatically 39 manually 39 replacing components toner cartridge 53 reports, print 49 ringer 21 S scanner glass cleaning 52 loading documents 23 scanning default setting, change 35 to email 34 USB flash memory 46 secure receiving mode 42 sending a fax automatically 39 sounds, set 20 speaker sound 21 speaker volume 21 special copy features 31 speed dial numbers, set 44 supplies checking life 57 expected toner cartridge life 53 T Tel mode, receivi
Information in this document is subject to change without notice. © 2008 Dell Inc. All rights reserved. Reproduction of these materials in any manner whatsoever without the written permission of Dell Inc. is strictly forbidden. Trademarks used in this text: Dell, the DELL logo, and Dell Toner Management System are trademarks of Dell Inc.
Software section
SOFTWARE SECTION CONTENTS Chapter 1: INSTALLING PRINTER SOFTWARE IN WINDOWS Installing Printer Software ........................................................................................................ 4 Installing Software for Local Printing ................................................................................. 4 Installing Software for Network Printing ............................................................................. 7 Reinstalling Printer Software .....................
Using Watermarks ................................................................................................................. 19 Using an Existing Watermark ......................................................................................... 19 Creating a Watermark ................................................................................................... 19 Editing a Watermark .....................................................................................................
Installing Software ................................................................................................................ 27 Uninstalling software ............................................................................................................. 27 Setting Up the Printer ............................................................................................................ 28 For a Network-connected ..................................................................................
1 Installing Printer Software in Windows 2 Insert the Drivers and Utilities CD into your computer's optical drive. The CD should automatically run, and an installation window appears. If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing “X” with the letter which represents your drive and click OK. This chapter includes: • Installing Printer Software If you use Windows Vista®, click Start → All programs → Accessories → Run, and type X:\Setup.exe.
If you use Windows Vista, click Start → All programs → Accessories → Run, and type X:\Setup.exe. NOTE: If your printer is not already connected to the computer, the following window will appear. If the AutoPlay window appears in Windows Vista, click Run Setup.exe in Install or run program field, and click Continue in the User Account Control window. 3 • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen.
5 6 Select your printer and click Next. NOTE: If your printer is not already connected to the computer, the following window will appear. Select the components to be installed and click Next. NOTE: You can change the desired installation folder by clicking [Browse]. 7 After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click Next. Otherwise, just click Next and skip to step 8.
Installing Software for Network Printing 4 Select Typical installation for a network printer. Click Next. 5 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.
6 After the installation is finished, a window appears asking you to print a test page appears. If you wish to do so, select the corresponding checkbox(es) and click Finish. 4 Select Custom installation. Click Next. 5 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next. NOTE: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9.
TIP: If you want to set a specific IP address on a specific network printer, click the Set IP Address button. The Set IP Address window appears. Do as follows: NOTE: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9. Reinstalling Printer Software You can reinstall the software if installation fails. 1 Start Windows. 2 3 a. Select a printer to be set with a specific IP address from the list. b.
NOTE: If your printer is not already connected to the computer, the following window will appear. Removing Printer Software 1 2 3 4 5 • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation. • The reinstallation window that appears in this User’s Guide may differ depending on the printer and interface in use.
2 Basic Printing 1 Open the document you want to print. 2 Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application. this chapter explains the printing options and common printing tasks in windows. The basic print settings are selected within the Print window. These settings include the number of copies and print range.
Printing to a file (PRN) Printer Settings You will sometimes need to save the print data as a file for your purpose. You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. To create a file: 1 Check the Print to file box in the Print window. Your printer properties window may differ, depending on your operating system.
Layout Tab Paper Tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side, Poster Printing, and Booklet Printing. See “Printing a Document” on page 11 for more information on accessing printer properties. Use the following options to set the basic paper handling specifications when you access the printer properties. See “Printing a Document” on page 11 for more information on accessing printer properties.
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper. Archive Paper: If you need to keep print-out for a long period time such as archives, select this option. • Color Adjust : You can adjust the appearance of images by changing the settings in the Levels option. • Color Matching : You can adjust the appearance of images by changing the settings in the Settings option. Scaling Printing Advanced Options Scaling Printing allows you to automatically or manually scale your print job on a page.
Other Options Tab About Tab You can select output options for your document. See “Printing a Document” on page 11 for more information about accessing the printer properties. Use the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See “Printing a Document” on page 11 for more information about accessing printer properties.
3 Advanced Printing Printing Multiple Pages on One Sheet of Paper (N-Up Printing) This chapter explains printing options and advanced printing tasks. 1 2 3 4 NOTE: • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD.
Printing Posters Printing Booklets This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2 Click the Layout tab, select Poster Printing in the Layout Type drop-down list.
Printing a Reduced or Enlarged Document Printing on Both Sides of Paper You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented. You can change the size of a page’s content to appear larger or smaller on the printed page. The options are: • None • Long Edge, which is the conventional layout used in book binding. • Short Edge, which is the type often used with calendars.
Editing a Watermark Using Watermarks 1 To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2 Click the Other Options tab and click the Edit button in the Watermark section. The Edit Watermark window appears. 3 Using an Existing Watermark Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options. 4 Click Update to save the changes.
Using a Page Overlay Using Overlays After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document: What is an Overlay? Dear ABC Regards WORLD BEST An overlay is text and/or images stored in the computer’s hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper.
4 Sharing the Printer Locally Setting Up a Host Computer You can connect the printer directly to a selected computer, which is called “host computer,” on the network. The following procedure is for Microsoft® Windows® XP. For other Windows operating systems, see the corresponding Windows User's Guide or online help. NOTES: • Check the operating system(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in the Getting started chapter.
5 Scanning Smarthru Office Scanning with your machine lets you turn pictures and text into digital files on your computer. Then you can fax or e-mail the files, display them on your web site or use them to create projects that you can print using SmarThru software or the WIA driver. The supplied Drivers and Utilities CD provides you with SmarThru Office. SmarThru Office offers you convenient features to use with your machine.
2 Fax Scan Setting window opens. You can send fax while working on SmarThru Office. 1 Select File > Send to> Send By Fax. 2 Send Fax window opens. 3 Type in necessary information and click Send Fax. NOTE: For more information about SmarThru Office, click Help > SmarThru Office help. The SmarThru Office Help window appears; you can view on screen help supplied on the SmarThru program. Follow the steps below to uninstall SmarThru Office.
Scanning Process with TWAINenabled Software If you want to scan documents using other software, you will need to use TWAIN-compliant software, such as Adobe® Photoshop®. The first time you scan with your machine, select it as your TWAIN source in the application you use. The basic scanning process involves a number of steps: 1 Ensure that your printer and computer are turned on and properly connected to each other. 2 Place a single document face down on the document glass.
6 Using other software Printer Settings Utility When you install the Dell software, the Printer Settings Utility is automatically installed. To open the Printer Settings Utility. This chapter includes: • Printer Status Monitor • Printer Settings Utility 1 Click Start → Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Printer Settings Utility. The Printer Settings Utility window opens. 2 The Printer Settings Utility window provides several features.
Dell Toner Re-order application Firmware Update Utility To order replacement toner cartridges or supplies from Dell: You can update the printer firmware using Firmware Update Utility. 1 2 Double-click the Dell Toner Reorder Program icon on your desktop. 1 Click Start → Programs or All Programs → Dell → Dell Printers → Dell 1235cn Color Laser MFP → Firmware Update Utility. The Firmware Update Utility window opens.
7 10 After the installation is finished, click Quit. Using Your Printer with a Macintosh NOTE: • If you have installed scan driver, click Restart. • After the installation is finished, see “Setting Up the Printer” on page 28 Your printer supports Macintosh systems with a built-in USB interface or 10/100 Base-TX network interface card. When you print a file from a Macintosh computer, you can use the CUPS driver by installing the PPD file. NOTE: Some printers do not support a network interface.
For a USB-connected Setting Up the Printer Set up for your printer will be different depending on which cable you use to connect the printer to your computer—the network cable or the USB cable. 1 Follow the instructions on “Installing Software” on page 27 to install the PPD and Filter files on your computer. 2 Open the Applications folder → Utilities, and Print Setup Utility. • For MAC OS 10.5, open System Preferences from the Applications folder, and click Printer & Fax.
Changing Printer Settings Printing You can use advanced printing features when using your printer. NOTES: • The Macintosh printer’s properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • You can check your printer name in the supplied Drivers and Utilities CD. From your Macintosh application, select Print from the File menu.
Graphics The Graphics tab provides options for selecting Quality and Color Mode. Select Graphics form the Presets' drop-down list to access the graphic features. Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper. This feature provides a cost-effective way to print draft pages. 1 From your Macintosh application, select Print from the File menu. 2 Select Layout. ▲ Mac OS 10.5 •Quality: You can select the printing resolution.
Scanning You can scan docoments using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Ensure that your machine and computer are turned on and properly connected to each other. 2 Place a single document face down on the document glass. OR load the document(s) face up into the ADF (or DADF). 3 Start Applications and click Image Capture. NOTE: If No Image Capture device connected message appears, disconnect the USB cable and reconnect it.
SOFTWARE SECTION INDEX A M advanced printing, use 16 Macintosh driver install 27 uninstall 27 printing 29 scanning 31 setting up the printer 28 B booklet printing 17 n-up printing Macintosh 30 Windows 16 printer properties, set Macintosh 29 Windows 12 printer resolution, set Windows 14 printer software install Macintosh 27 Windows 4 uninstall Macintosh 27 Windows 10 printing booklets 17 double-sided 18 O S C canceling scan 24 D document, print Macintosh 29 Windows 11 double-sided printing 18 N
TWAIN, scan 24 U uninstall, software Macintosh 27 Windows 10 W watermark create 19 delete 19 edit 19 print 19 WIA, scan 24 33
REV 1.
