Online Manual Quick Utility Toolbox Guide English
Contents Using This Online Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Trademarks and Licenses. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Search Tips. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 General Notes (Quick Utility Toolbox). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Enter keywords in the search window and click (Search). You can search for target pages in this guide. Entry example: "(your product's model name) load paper" Search Tips You can search for target pages by entering keywords in the search window. Important • This function may not be available in some countries/regions. Note • The displayed screen may vary.
Note • The displayed screen varies depending on your product. • Searching for Application Functions Enter your application's name and a keyword for the function you want to learn about Example: When you want to learn how to print collages with My Image Garden Enter "My Image Garden collage" in the search window and perform a search • Searching for Reference Pages Enter your model name and a reference page title* * You can find reference pages more easily by entering the function name as well.
General Notes (Quick Utility Toolbox) Quick Utility Toolbox is subject to the following restrictions. Keep these points in mind. • For products supporting Quick Utility Toolbox, see our website. • Available functions and settings vary depending on your printer and the country/region setting. Internet connection is required depending on the function to be used. Internet connection fees apply. • In this guide, descriptions are mainly based on the screens displayed when using Windows 8.
What You Can Do with Quick Utility Toolbox Quick Utility Toolbox is a shortcut menu that allows you to easily start the functions you want to use. You can quickly start the utilities supporting Quick Utility Toolbox to set up or manage the printer, or access this guide with one click. You can also set a network folder as the destination for images scanned from the operation panel of the printer and for received fax data.
Starting Software from Quick Utility Toolbox In Quick Utility Toolbox, you can start software or open manuals from the Main Screen. Note • The Management Tool tab does not appear if supported software is not installed. 1. Click (Quick Utility Toolbox) in the notification area on the desktop. The Main Screen appears. Main Screen (MB series / iB series) Main Screen (PRO series) Note • If the icon is not displayed in the notification area on the desktop, follow the procedure below to start.
Items corresponding to the selected printer appear in Function. Note • If the printer you want to use is not displayed in Printer List, click Refresh, or click Printer List Management... and add the printer in the displayed Printer Management dialog box. 3. Click the item you want to use.
The software starts or manual opens. Note • Items displayed in Function and the available functions vary depending on the printer selected in Printer List.
Main Screen (MB series / iB series) You can start software or open manuals. Printer List Displays a list of printers supporting Quick Utility Toolbox among printers installed on your computer. Printers added from Add Printer... in the Printer Management dialog box also appear. Important • Some functions are not available when a printer connected to a single computer is shared in a network environment and used from multiple computers.
Printer Information Starts a Web browser in which you can check the printer information or use the utility functions. Important • To use this function, the printer and computer must be connected over a network. Note • When an authentication screen appears, you need to enter the user name and password. For details, see Administrator Password. Speed Dial Settings Starts the Speed Dial Utility with which you can edit the fax/telephone numbers registered to the printer.
Main Screen (PRO series) You can start software or open manuals. Basic Tool Tab Management Tool Tab Note • If supported software is not installed, the Management Tool tab does not appear and the contents of the Basic Tool tab appear in the Main Screen. Basic Tool Tab Start software or open manuals for the selected printer. Printer List Displays a list of printers supporting Quick Utility Toolbox among printers installed on your computer. Printers added from Add Printer...
Function Displays the items supported by the printer selected in Printer List and available functions. Printer Information Starts a Web browser in which you can check the printer information or use the utility functions. Important • To use this function, the printer and computer must be connected over a network. Note • When an authentication screen appears, you need to enter the user name and password. For details, see Administrator Password.
Tools Accounting Manager Starts Accounting Manager for calculating the printer's printing costs by department or user. Device Management Console Starts Device Management Console for checking multiple printer conditions or the calibration status. Media Configuration Tool Starts Media Configuration Tool for adding or editing the paper information on the printer. Note • To use these applications, you need to install them additionally. • For details on each application, see the Online Manual.
Printer Management Dialog Box Add printers that appear in Printer List in the Main Screen or set the display names of the printers. To display the Printer Management dialog box, click Printer List Management... in the Main Screen. Note • Some MB or iB series printers cannot be added from Add Printer.... Printer Management Dialog Box Add Printer Dialog Box Printer Management Dialog Box List of Displayed Printer Displays a list of registered printers.
To change the printer's display name, enter the desired name in Printer Name, and then click OK. Add Printer Dialog Box Search Method Select a printer search method. Select Auto (Network Connection), IPv4, IPv6, or USB. IP Address If IPv4 or IPv6 is selected for Search Method, enter the printer's IP address. Search Click to search for printers. List of Available Printer Displays a list of found printers. Select the checkbox(es) to select the printer(s).
• If printers connected over a network do not appear, make sure the computer being used for search and the printer are on the same subnet. If not on the same subnet, check the printer's IP address, and then specify IPv4 or IPv6 and search. Stop Searching Stops the printer search. Add Click to add the printer(s) selected in List of Available Printer.
Notification Area Icon Use (Quick Utility Toolbox) in the notification area on the desktop to fully utilize Quick Utility Toolbox. Click to display the Main Screen. Right-click to display a menu for the following settings. About Displays the version information. Use the displayed dialog box to change the language to be used in the application. The change will be reflected after restarting the application. Display Guide Message Shows or hides guide messages.
Destination Folder Settings Setting the Destination Folder Setting Utility Window Add Destination Folder/Edit Destination Folder Dialog Box 29
Setting the Destination You can set a network folder as the destination for images scanned from the operation panel of the printer and for received fax data. Adding Destination Folders Setting the Auto Save Location for Fax Data Adding Destination Folders 1. Open the Main Screen. 2. Select printer you want to use from Printer List. Items corresponding to the selected printer appear in Function. Note • If your printer is not displayed in Printer List, click Refresh, or click Printer List Management...
The Folder Setting Utility window appears. Note • A password entry screen may appear before the Folder Setting Utility window appears. If it appears, enter the administrator password set to the printer, and then click OK. If you are not sure, contact the administrator. For the password, see Administrator Password. 4. Click Add.... The Add Destination Folder dialog box appears. 5. Enter Displayed Name, Shared Folder Name in Destination, and other information.
Important • Displayed Name and Shared Folder Name in Destination are required entry fields. Note • Refer to "Add Destination Folder/Edit Destination Folder Dialog Box" for notes on entering each field. 6. Click Connection Test. Check if you can connect to the specified folder. Important • Make sure of the following before performing Connection Test.
1. Open the Main Screen. 2. Select printer you want to use from Printer List. Items corresponding to the selected printer appear in Function. Note • If your printer is not displayed in Printer List, click Refresh, or click Printer List Management... and add the printer in the displayed Printer Management dialog box. 3. Click Destination Folder Settings from the items displayed in Function.
The Folder Setting Utility window appears. 4. Select one of the folders you want to use as the save location from Destination Folder Setting List, then click Settings. Note • When no folder is displayed in Destination Folder Setting List, add a destination folder. Adding Destination Folders • If a PIN code entry screen appears, enter the code. 5. Check the message, then click OK. (Checkmark) appears in FAX Auto Save Location of the set folder.
6. Click Register to Printer. 7. Check the message, then click OK.
Folder Setting Utility Window You can set a network folder as the destination for images scanned from the operation panel of the printer and for received fax data. To display the Folder Setting Utility window, click Destination Folder Settings in the Main Screen. Printer Name Displays the printer name selected in the Main Screen. Destination Folder Setting List Displays the list of destination folders for data. Add...
Important • Make sure of the following before clicking Re-read. • The printer is turned on • The printer and computer are connected to the network • Another software or user is not using the printer • An error is not displayed on the operation panel of the printer Register to Printer Registers the settings to the printer. Important • Make sure of the following before clicking Register to Printer.
Add Destination Folder/Edit Destination Folder Dialog Box Add or edit folders in which to save images scanned from the printer's operation panel and received fax data. To display the Add Destination Folder or Edit Destination Folder dialog box, click Add... or Edit... in the Folder Setting Utility window. Displayed Name Enter the name you want to display on the printer's operation panel. Important • Displayed Name is a required entry field.
Note • If you don't know the password, contact the network (server) administrator. PIN Code PIN code is a security code for accessing the folder selected in Shared Folder Name in Destination on the printer's operation panel. Set it to prevent unauthorized access or changes to the settings by a third party. Important • Enter at least four characters using letters, numbers and/or symbols. • The default value (0000) is set. When not specifying the PIN code, delete "0000.
Troubleshooting An Authentication Screen Appears after Selecting Printer Information When an authentication screen appears after selecting Printer Information, you need to enter the user name and password. For details, see Administrator Password. Messages Displayed in Status and Solutions Message Solution Not Found: Cannot communicate with the printer because the printer driver has been allocated to the connection.
How to Check the Version - Quick Utility Toolbox You can check the version of Quick Utility Toolbox by following the steps below. 1. Start Quick Utility Toolbox. 2. Right-click (Quick Utility Toolbox) in the notification area on the desktop, then click About in the displayed menu. The version information appears.
