Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read Important Safety Instructions first ĺp. . Keep this manual for future reference. For information about advanced operations and specifications, see the e-Manual included on the User Software CD-ROM.
Manuals for the Machine Starter Guide The Starter Guide describes setting up the machine and installing the software. Be sure to read this manual before using the machine. Basic Operation Guide This Manual The Basic Operation Guide describes common use and basic functions of the copy, fax, and print functions. e-Manual The e-Manual includes information about all functions and configurations of the machine. This manual is included on the User Software CD-ROM.
How to Use This Manual Symbols Used in This Manual Indicates a situation that may lead to death or injury to persons. WARNING To use the machine safely, always pay attention to these warnings. CAUTION Indicates a situation that may lead to injury to persons or damage to equipment. To use the machine safely, always pay attention to these cautions. Indicates an operation that must not be performed. Read these items carefully, and make sure not to perform the described operations.
Main Functions Multiple Documents onto Single Page Print multiple pages onto a single page. • Copy → P.34 • Print → P.40 2-Sided Printing Print copies, received faxes, or documents on both sides of paper. • Copy → P.33 • Print → P.39 • Fax → P.52 Fax One-touch/Coded/Group Dialing → p.54 Receiving in the Memory → p.63 Specify fax destinations using one-touch keys, coded dial, and group dial. • Store received faxes in the memory. • Print or forward the received fax after confirming the sender.
Copy Adjusting Quality → p.31 Enlarging and Reducing → p.31 Adjust image quality by setting the density and resolution. Enlarge or reduce copies using custom copy ratios. Print Enlarging and Reducing → p.31 Poster Printing → p.42 Watermark Printing → p.43 • Magnify and divide a single-page Enlarge or reduce data to fit the paper size automatically or to print at custom ratios. image to print on multiple sheets of paper. • Make a poster by combining the prints together.
Contents Basic Operation Learn the Names and Functions of Each Part of the Machine ……… Front side …………………………………………………………… Interior ……………………………………………………………… Back Side …………………………………………………………… Learn the Functions of the Operation Panel ………………………… Switch between Copy and Fax Mode………………………………… Enter Text …………………………………………………………… Set Date and Time …………………………………………………… Place Documents …………………………………………………… Placing Documents on the Platen Glass …………………………… Load Documents in the Feeder ……………………………………… Load Paper ……………
Fax (→ p.92) You can see frequantely asked questions about the receive mode.
Maintenance and Management Clean the Machine …………………………………………………… Cleaning the Exterior and Interior …………………………………… Cleaning the Fixing Unit …………………………………………… Cleaning the Platen Glass and Feeder ……………………………… Check and Replace Toner Cartridges ………………………………… Checking the Toner Level …………………………………………… Conserving the Toner to Extend the Life of Toner Cartridges………… Replacing the Toner Cartridge ……………………………………… Manage Using the Report and List Functions ……………………… 72 72 73 74 75 75 76 76 79 Troubleshooting Cle
Basic Operation This chapter describes overall information about the machine, and how to place the documents and load paper. Read this chapter first.
Learn the Names and Functions of Each Part of the Machine Front side Feeder Automatically feeds documents into the machine (→p.20). Document feeder tray Place your documents in this tray. Operation panel Use the panel to control the machine (→p.14). Document return tray Returns documents after scanning. Document guides Adjust these guides to fit the document. Feeder cover Open this cover to clear paper jams (→P.83). Handset Use the handset when make a phone call or send a fax manually.
Basic Operation Platen glass Use to scan non-standard size paper or books, as well as standard size paper (→p.19). Output tray Printed documents are output here. Paper stopper Use the paper stopper to prevent paper from falling out of the output tray. Paper cassette (Auto) Load paper here (→p.22). Ventilation slots Scanning area Scans documents from the feeder. Allows heat to escape from inside of the machine. Leave more than 4" (10 cm) of space around the machine.
Interior Toner cover Open this cover to access the toner cartridge or clear paper jams. Paper exit guide Open this guide to clear paper jams. (→p.84) Transfer roller Transfers toner onto paper. Toner guides When inserting the toner cartridge, fit the protrusions on the toner cartridge into these guides.
Basic Operation Back Side Rating label The machine’s serial number (consists of three letters and a 5-digit number) and the required voltage and current are specified. Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center. USB port Connect to a computer via a USB cable. Handset jack Connect the handset. External device jack Connect and external telephone. Telephone line jack Connect a telephone line. Power socket Connect the power cord.
Learn the Functions of the Operation Panel Menu Press to access menu functions (see “Navigating the Menu” at the bottom of the next page). Report Press to manually print reports and lists (→p.79). Image Quality Press to select the image quality for copy or the scanning resolution for the sending document. 2-Sided Press to print on both sides of paper. 0 to 9 (Numeric Keys) • Press to switch the character entry mode. * • When sending a fax, press to switch between pulse and tone dialing.
Coded Dial Basic Operation Address Book Press to search for recipients registered in the address book (→p.55). Press to enter a recipient’s code for coded speed dialing (→p.54). Redial Press to redial the last three numbers (→p.55). Pause Press to insert a pause in a fax number (→p.57). Hook Press to dial a number without using a telephone or handset. One-touch Speed Dial Keys Press to specify recipients registered to one-touch keys (→p.54).
Switch between Copy and Fax Mode Switch to Copy or Fax mode first to use each mode. Press the key to switch between the Copy and Fax modes. If you do not operate the machine for a while, the machine returns to the Fax mode (standby mode) automatically. Copy Mode Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text... 2-Sided: Off 01 Displays the copy ratio, paper source, paper size, and number of copies. To change the settings: 1. Press [▲] or [▼] to highlight an item, and then press [OK]. 2.
Basic Operation Enter Text Enter characters with the alphanumeric keys. To enter text, symbols, and numbers: Press a key several times until the desired character is displayed. To switch entry modes: Uppercase alphabetic letters and symbols Lowercase alphabetic letters and symbols <12> Numbers Key ] repeatedly. Press [ or 1. Press [▲] or [▼] to highlight , and then press [OK]. 2. Press [▲] or [▼] to highlight the desired mode, and then press [OK].
Set Date and Time If the incorrect date or time is printed on faxes or reports, change the date and time settings. 1 2 3 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight
Basic Operation Place Documents Choose the appropriate way to place documents according to the document's type. When placing non-standard documents such as heavy paper, small paper, or booklets. Check available documents. Size (Width x Length) Maximum Weight Maximum 4.4 lb (2 kg) Capacity 1 Sheet Use the platen glass. (→P.20) When placing multiple documents of plain paper in the same size thickness , and weight. Check available documents. Size (Width x Length) Max. Min.
Placing Documents on the Platen Glass 1 2 Open the feeder. 3 Align the document with the appropriate paper size marks. • If the document does not match any of the paper size marks, align the upper left Place your document face down. edge of your document with the arrow mark. • If the document is a transparency, place white paper above the document. STMT A5 B5 A4 LTR CAUTION When closing the feeder, be careful not to get your fingers caught. 4 Close the feeder.
Neatly place the documents face up. • Place the document under the load limit guides (A). • Make sure that the paper stack does not exceed the load limit marks (B). 4 Align the document guides tightly to the width of the document. IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. IMPORTANT • While scanning documents, do not add or remove documents.
Load Paper Before loading paper, check the paper is the right type. If you load inappropriate paper repeatedly, this may cause paper jams. Step 1 Check if the type of paper is appropriate. Paper such as Legal, Letter, Statement, Executive, and envelopes can be used. For details about the available paper or precautions, see [Basic Operation] [Loading paper] in the e-Manual.
Spread the paper guides a little wider than the paper size. 3 Gently load the paper into the paper cassette with the print side face up, until the edge of the paper stack meets the back of the paper cassette. • Make sure that the paper stack does not exceed the load limit guides (A). 4 Adjust the paper guides tightly to the width and length of the paper. IMPORTANT 5 6 Basic Operation 2 If the paper guides are too loose or too tight, this may result in misfeeds or paper jams.
Loading Small Size Paper Use small paper guide when loading small paper, such as postcards, in the paper cassette. 1 2 3 Open the front cover and the lower front cover. 4 5 Adjust the paper guides tightly to the width of the paper. 6 Attach and then lower the small paper guide, as shown. 7 Adjust the small paper guide tightly to the length of the paper. Spread the paper guides a little wider than the paper.
Basic Operation Loading Envelopes or Paper with a Letterhead This section describes how to load envelopes and paper with a letterhead. Envelopes Before Loading Flatten envelopes to release any remaining air. Loosen any stiff corners of the envelopes, and flatten any curls, as shown in the figure. Loading Orientation Load the envelopes with the flaps face up. Envelope No.10, DL, ISO-C5 Paper with a Letterhead or Logo Loading Orientation Load the paper properly by following the instructions below.
Setting a Paper Size and Type Make sure that the Paper Settings match the size and the type of the loaded paper. 1 2 3 Press [ ] (Paper Settings). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the desired paper size, and then press [OK]. • To specify the paper size manually, select , and then refer to “Specify a Paper Size Manually” at the bottom of this page to specify the size.
You can switch to and cancel the Quiet mode, by pressing [ Basic Operation Switch to the Quiet Mode ] (Quiet Mode). • By default, the Quiet mode is set to . To change this setting to and specify the time to switch to the Quiet mode automatically, press [ ] (Menu) , and then specify a time. • The Quiet mode only reduces noise that occurs while the machine is performing jobs.
Use the Toner Saver Mode You can set whether or not to conserve toner when copying or faxing. When using the Toner Save mode, the output may not be clear, as subtle details, such as thin lines and light colors, may not be clearly reproduced. 1 2 3 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Preferences Sound Volume Control Display Settings Toner Saver Mode Paper Feed Method Sw...
Copy This chapter describes basic copy functions.
Make a Basic Copy 1 Place your documents (→p.19). IMPORTANT 2 3 If the document guides are too loose or too tight, this may result in misfeeds or paper jams. Switch to the Copy mode (→p.16). Enter the desired copy quantity (1 to 99) with the alphanumeric keys. ] (Clear) to delete the entered copy quantity. • Press [ Copy: Press Start 100% 1 LTR Density: + -0 Original Type: Text... 2-Sided: Off 01 4 Press [ ] (Start). Canceling Copy Jobs Press [ 30 ] (Stop) twice.
Enlarge or Reduce Copies Enlarge or reduce copies using custom copy ratios. Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Copy 1 2 3 4 Press [▲] or [▼] to highlight the desired ratio, and then press [OK]. • If you want to set a copy ratio in 1% increments, select , and then enter the copy ratio using the numeric keys or press [▲] or [▼] to specify the ratio.
Selecting the Document Type Select the appropriate document type. 1 2 3 4 5 Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the appropriate document type, and then press [OK]. Best suited for text-only documents. Suitable for documents that contain text and photos (Scanned documents are at a low resolution at high speed).
Make Double-Sided Copies You can make double-sided copies from single-sided documents. You can also make double-sided or single-sided copies from double-sided documents. Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight <2-Sided>, and then press [OK]. Copy 1 2 3 4 Press [▲] or [▼] to highlight the 2-sided copy format, and then press [OK]. 2-Sided Off 1 2-Sided 2 2-Sided 2 1-Sided 5 Press [ ] (Start).
Copy Multiple Pages onto One Sheet You can combine multiple pages (two or four pages) onto one copy sheet. 1 2 3 4 Place your documents (→p.19). Switch to the Copy mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight <2 on 1> or <4 on 1>, and the press [OK]. N on 1 Off 2 on 1 4 on 1 ID Card Copy 5 Press [▲] or [▼] to highlight the desired scan size, and then press [OK].
Copy a Double-Sided ID Card You can make a copy of a double-sided ID card onto single-sided paper. 1 Place an ID on the platen glass. • Place the card at the center of the left edge of the platen glass, with a 1/4” (5mm) space created. Copy STMT STMT A5 A5 B5 B5 STMT STMT A5 A4 A4 LTR LTR To place the card vertically. 2 3 4 5 6 A5 To place the card horizontally. Switch to the Copy Mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK].
View and Cancel Copy Jobs You can view or cancel copy jobs while the jobs are in progress. 1 2 3 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. View the details of a copy job or cancel the job. • To view the details, press [▲] or [▼]. • To cancel the job, press [▲] or [▼] to highlight , and then press [OK].
Print This chapter describes basic print functions.
Print a Document 1 Make sure that a computer and the machine are connected properly, and the FAX L Drivers are installed on the computer. 2 3 Open a document from an application, and then open the Print window. 4 Click [Print] to start printing. Select your printer. Canceling Print Jobs Press [ ] (Stop) twice. Enlarge or Reduce a Document You can enlarge or reduce the data to fit the paper size automatically, or specify a custom ratio.
4 5 Click [OK] to return to the Print window. Click [OK] to start printing. Print a Double-Sided Document You can print on both sides of paper. Open a document from an application, and then open the Print window. Print 1 2 3 Select your print, and then open the Printing Preferences window. Click the [Finishing] tab, and then specify the settings for double-sided printing. Select [2-Sided Printing]. Select the binding edge. 4 5 Click [OK] to return to the Print window. Click [OK] to start printing.
Print Multiple Pages onto One Sheet You can reduce and print 2, 4, 6, 8, 9, or 16 pages of an original document onto a single sheet of paper. This feature allows you to save paper or to view several pages at once. 1 2 Open a document from an application, and then open the Print window. Select your printer, and then open the Printing Preferences window. Click the [Page Setup] tab, and then specify the number of pages and a page layout. Select the number of pages to print on a single page.
Print a Booklet You can print pages side-by-side, and then fold them to create a booklet. 1 2 3 Open a document from an application, and then open the Print window. 4 Specify the settings for the booklet, and then click [OK]. Select your printer, and then open the Printing Preferences window. Click the [Finishing] tab, select [Booklet Printing], and then click [Booklet]. Print You can choose to print all pages at once or print only the specified pages.
Print a Poster You can enlarge a one-page document and print it on multiple pages. You can then combine the printed pages to create a large poster. 1 2 3 Open a document from an application, and then open the Print window. Select your printer, and then open the Printing Preferences window. Click [Page Setup] tab, and then select [Poster(N×N)] from the [Page Layout] drop-down menu. Select [Poster [N×N]] (N×N is split numbers of divided pages wide by high). 4 5 6 Click [OK] to return to the Print window.
Add Watermarks to a Printout You can add watermarks, such as “DRAFT,” to a document. 1 2 3 Open a document from an application, and then open the Print window. Select your printer, and then open the Printing Preferences window. Click the [Page Setup] tab, and then specify the settings for watermark printing. Print Select to add watermarks. Select the desired watermark. 4 To create a new watermark, click [Edit Watermark], and then enter the new text. Add the edited watermark.
View and Cancel Print Jobs You can view or cancel print jobs that are waiting or in progress. 44 1 2 3 Press [ 4 Press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK]. View the details of a print job or cancel the job. • Press [▲] or [▼] to view the print job status. • Press [OK] to view the detailed information. • To cancel the job, press [▲] or [▼] to highlight , and then press [OK]. ] (Status Monitor/Cancel) to close the screen.
Fax This chapter describes the basic fax functions. (→ p.92) You can see frequentely asked questions about the receive mode. About PC Fax You can fax documents directly from a computer using PC Fax (Fax driver). By faxing directly from the computer, you can reserve paper and toner, and send a higher-quality fax document. See “PC Fax” in the e-Manual.
Register Numbers in the Address Book You can register frequently-used numbers in the address book. You can register numbers to one-touch keys or coded dialing codes for convenient dialing. • To set an address book PIN, press [ ] (Menu) , and then specify the PIN. • If the address book is protected with a PIN, you must enter the PIN when you press [ ] (Address Book). Enter your PIN, and then press [OK] to use the address book.
8 Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. Name (Max 16 char.) CANON Entry Mode: A 9 Press [▲] or [▼] to highlight , and then press [OK]. 10 Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed. Fax Destination (Max 40) 0123456789 Set Details 11 Press [▲] or [▼] to highlight , and then press [OK].
8 9 Press [▲] or [▼] to highlight , and then press [OK]. Enter the fax number, press [▲] or [▼] to highlight , and then press [OK]. • Select to specify detailed options as needed. Destination (Max 40) 0123456789 Set Details 10 Press [▲] or [▼] to highlight , and then press [OK]. 11 Press [▲] or [▼] to highlight the coded dialing number you want to register (001 to 200), and then press [OK]. • Up to 200 coded dialing codes are available.
5 Press [▲] or [▼] to highlight , and then press [OK]. Destination Type Fax Group 6 If you selected in step 4, press [▲] or [▼] to highlight an empty one-touch key (01 to 40), and then press [OK]. • If you selected in step 4, proceed to step 7. 7 8 Press [▲] or [▼] to highlight , and then press [OK]. Enter a name for the destination, press [▲] or [▼] to highlight , and then press [OK]. 9 Fax Name (Max 16 char.
Editing and Deleting Registered Destinations You can edit or delete destinations registered in the address book. 1 2 3 Switch to the Fax mode, and then press [ Press [◄] or [►] to highlight < ] (Address Book). > (Menu). Press [▲] or [▼] to highlight the desired option, and then press [OK]. • For a one-touch key or coded dialing code, edit the name, fax number, one-touch key, or coded dialing code.
Selecting the Resolution You can select a resolution that is appropriate for the document. Set a higher resolution for documents that contain small text. 1 2 3 4 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Select the desired resolution, and then press [OK].
Specifying the Double-Sided Document Format You can set the document format to scan double-sided documents automatically. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight <2-Sided Original>, and then press [OK]. Press [▲] or [▼] to highlight the desired option, and then press [OK]. Read only one side of documents. • Read both sides of documents. • Select when the document is a book type.
Send a Fax Entering a Fax Number with the Alphanumeric Keys 1 Place your documents (→p.19). 2 3 Fax IMPORTANT If the document guides are too loose or too tight, this may result in misfeeds or paper jams. Switch to the Fax mode (→p.16). Enter the recipient’s fax number with the alphanumeric keys. Specify destination. 01/01/2012 12:52AM 012XXXXXX RX Mode: Auto Resolution: 200 x 1... 4 Press [ ] (Start). When loading documents into the feeder Scanning documents starts.
Using the One-Touch Keys You can easily send faxes to a destination registered to a one-touch key. You can send faxes to multiple destinations at once, if a group is registered to the one-touch key. 1 2 3 4 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.50). Press the one-touch key of the desired destination. • The number registered to the one-touch key is displayed.
Searching the Address Book You can search a name registered to the address book. 1 2 3 4 5 Place your documents (→p.19). Switch to the Fax mode (→p.16). Adjust the image quality of the documents as needed (→p.50). Press [ ] (Address Book). Press [◄] or [►] to search for a recipient. CANON 0123456789 GroupA 2 Destin... User01 01234567... 6 7 Select or an initial in the recipient’s name. Fax All A-Z Press [▲] or [▼] to highlight the desired recipient, and then press [OK].
Sending a Fax to Multiple Destinations (Sequential Broadcast) You can send the same document to multiple recipients at once. 1 2 3 Place your documents (→p.19). Switch to the Fax mode (→p.16). Press [▲] or [▼] to select the desired method for specifying destinations.
Select a destination from the address book. Enter the numbers registered in the coded dialing codes. Enter the destination with alphanumeric keys. Specify destination.5 Press [▲] or [▼] to highlight , and then press [OK]. Delayed TX 01/01/2012 12:52AM Off On 6 Enter the time at which you want to send the document, and then press [OK]. 7 8 Specify a destination (→p.53). Press [ ] (Start). • Your fax is sent at the specified time. Fax Sending a Fax to an International Destination (Adding Pauses) When sending faxes to international destinations, it is sometimes difficult to connect to a recipient, due to the long distance that the signal must travel.
Calling a Recipient before Sending a Fax In the following cases, follow the procedure below to send faxes: • If you want to call a recipient before sending a fax • If the recipient’s machine cannot receive a fax automatically To use this function, you must connect the handset or an external telephone to the machine. If they are not connected, use another telephone to make sure the recipient to switch the fax mode to receive fax. 58 1 2 3 Place your documents (→p.19).
Receive a Fax (Receive Mode) Your machine provides multiple methods for automatically or manually receiving faxes. Select the receive mode that best suits your needs. (→ p.92) You can see frequantely asked questions about the receive mode. Do you want to use a telephone (voice call)? mode No See “Using the Machine for Fax Only” (→p.60). Fax Yes Do you want to use an answering machine? Connect an answering machine to the machine.
Using the Machine for Fax Only Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine When a Fax or Call Comes In When a fax comes in, the machine automatically begins receiving the fax after two rings. If a voice call comes in, the caller will hear a fax tone.
When a Fax or Call Comes In The machine automatically detects whether the call is a fax or voice call after two rings. If the call is a fax, the machine starts receiving the fax. If the call is a voice call, the handset rings until it is answered or the caller hangs up. Using the Answering Machine Set the fax receive mode to . 1 2 3 Switch to the Fax mode (→p.16). Press [▲] or [▼] to highlight , and then press [OK].
When a Fax or Call Comes In The handset continuously rings in Manual mode. Pick up the handset or the receiver of the external telephone to answer the call. If the call is a fax, you will hear a beep. See “Receiving Faxes in Manual Mode,” to manually switch to receive mode. Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode, the call is a fax. Follow the procedure below to manually switch to receive mode.
Receive a Fax from Memory If a fax is stored in memory, you can view the sender of the received fax and print or forward the fax. Switching to Memory Lock Mode 1 2 3 Press [ 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 6 Press [▲] or [▼] to highlight , and then press [OK]. ] (Menu). Press [▲] or [▼] to highlight , and then press [OK] Press [▲] or [▼] to highlight , and then press [OK].
Viewing and Canceling Received Fax Documents You can view the sender of the fax stored in memory. You can also delete unnecessary faxes or forward them to other destinations. 1 2 Press [ 3 4 Press [▲] or [▼] to highlight , and then press [OK]. 5 View the detailed information. ] (Status Monitor/Cancel) to close the screen. • You can press [ ] (Status Monitor/Cancel). Press [▲] or [▼] to highlight , and then press [OK].
View and Cancel a Fax Job You can view or cancel fax jobs that are waiting or in progress. 1 2 Press [ 3 Press [▲] or [▼] to highlight or , and then press [OK]. 4 View or cancel the job status. • Press [▲] or [▼] to view the fax job status. • Press [OK] to view the detailed information. • To cancel the job, in , press [▲] or [▼] to select . • To delete or forward the job, in , press [▲] or [▼] to select or (→p.64).
Settings for Sending Faxes Settings Options Bold: Default settings Details Register your machine name (the name of company or the user) or a fax number for the machine. The name and number that you register will appear at the top of the fax. If you cannot send a fax, change the line type.
Restricting Fax Sending Functions 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Restricting Fax Sending.” Restrict TX Function Restrict Fax TX/Tele Address Book PIN Restrict New Destin... Allow Fax Driver TX Specify the setting values, and then press [OK].
Changing Fax RX Settings 1 2 3 4 Press [ ] (Menu). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight or , and then press [OK]. Press [▲] or [▼] to highlight the desired item, and then press [OK]. • See “Settings for Receiving Faxes.” RX Function Settings ECM RX Incoming Ring Remote RX Switch to Auto RX 5 6 RX Print Settings 2-Sided Printing Reduce RX Size RX Page Footer Continue Print. When...
Options Bold: Default settings Settings Off On Set to scale images automatically so they fit the selected paper size or to reduce the image according to the specified ratio. Reduction Ratio: Auto, 97%, 95%, 90%, 75% Reduction Direction: Vertical/ Horizontal, Vertical Only Details Off On Specify whether or not to print a received date, day of the week, time, number, and page number at the bottom of the page when printing received faxes.
Communication Management Settings Settings 70 Options Bold: Default settings Details 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Change the transmission or receiving start speed if you have difficulty sending or receiving faxes. Off On Memory Lock PIN: Seven-digit number Print Report: Off, On Memory Lock Time: Off, On Generally, received documents are immediately printed.
Maintenance and Management This chapter describes how to clean the machine, replace the toner cartridge, and explains the report and list functions used for managing the machine.
Clean the Machine Clean the exterior and interior of the machine, feeder, and the fixing unit periodically. Cleaning the Exterior and Interior Clean the exterior and interior of the machine to prevent toner powder and paper dust from accumulating inside. IMPORTANT For safety, be sure to turn OFF the machine and disconnect all cables from the machine before cleaning the machine.
4 Remove any toner or paper debris from the interior of the machine, with a soft, dry cloth that is clean and lint-free. 5 6 7 Insert the toner cartridge. Close the toner cover, and then lower the scanning platform. Reconnect all the cables, and then turn ON the power. CAUTION Maintenance and Management When closing the scanning platform: Be careful not to get your fingers caught. Do not touch the fixing unit (A). Touching the fixing unit (A) may cause burns as it becomes very hot during use.
Cleaning the Platen Glass and Feeder If a scanned image has unexpected specks, clean the platen glass and feeder. Cleaning the Platen Glass 1 2 3 4 Turn OFF the machine and disconnect all the cables from the machine. 5 6 Close the feeder. Remove any documents from the platen glass. Open the feeder. Clean the platen glass with a soft, dry cloth. Reconnect all the cables, and then turn ON the power. When cleaning the machine, do not use tissue paper, paper towels, or similar materials for cleaning.
Check and Replace Toner Cartridges Toner cartridges are consumable products. When the toner has almost run out, a message appears in the display and streaks may appear on printed pages. Check the toner level, and replace the toner cartridge if necessary. Cart. parts life end. Replacmnt. recommended RX Mode: Auto Resolution: 200 X 1... Prepare toner catridge. RX Mode: Auto Resolution: 200 X 1... OR Check the toner level, as needed. See the bottom of this page.
Conserving the Toner to Extend the Life of Toner Cartridges If you redistribute the toner, you may be able to print for some time until the toner runs out. CAUTION If toner gets on your hands or clothing, wash them immediately with cold water. Do not wash with warm water, as it sets the toner and makes it impossible to remove the toner stains. 1 Lift the scanning platform, open the toner cover, and then remove the toner cartridge.
1 Open the operation panel and the toner cover, and then remove the toner cartridge. 2 Prepare a new toner cartridge. • Store the protective bag. It is required when you remove the toner cartridge for printer maintenance or other purposes. Shake the toner cartridge 5-6 times to evenly distribute the toner. Maintenance and Management Place the toner cartridge on a flat surface, remove the tab, and carefully pull the sealing tape completely out (20” (50 cm)).
3 Insert the toner cartridge. 4 Close the toner cover, and then lower the scanning platform. WARNING Do not dispose of a used toner cartridge in open flames. This may cause the toner remaining inside the cartridges to ignite, resulting in burns or a fire. When cleaning up spilled or scattered toner: If you accidentally spill or scatter toner, carefully gather the toner particles together or wipe them up with a soft, damp cloth in a way that prevents inhalation.
Manage Using the Report and List Functions Print out reports or lists to view communication status, address book information, or settings, for monitoring the machine. 1 2 3 ] (Report). Press [▲] or [▼] to highlight , and then press [OK]. Press [▲] or [▼] to highlight a report or list, and then press [OK].
Memo 80
Troubleshooting This chapter describes how to clear paper jams and offers solutions to problems you may be having.
Clear Jams When appears on the display, a paper jam has occurred in the feeder or inside the machine. To remove the jammed document or paper, follow the instructions on the display. Paper jam. Press [ ] to display steps. WARNING When removing jammed documents or paper: Use caution to avoid paper cuts.
Clearing Document Jams in the Feeder After removing any documents placed in the feeder, follow the procedure below to remove jammed documents. Open the feeder cover and lift the lock release lever. 2 Remove any jammed document by pulling it gently. 3 Hold the green grip, and then open the inner cover. 4 Remove any jammed document by pulling it gently. 5 6 Close the inner cover. Troubleshooting 1 Replace the release lever and close the feeder cover.
Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper. Step 1 Check and remove the jammed paper inside the machine. 1 2 Lift the scanning platform, and then open the toner cover. 3 Remove any jammed paper by pulling it gently. 4 Push up the green colored part (A), and then pull the paper exit guide (B) to open. Remove the toner cartridge. (A) (B) 84 5 Remove any jammed paper by pulling it gently. 6 Lift the paper exit guide, and then firmly close it.
7 Gently pull any jammed paper downward from between the fixing unit (A) and roller (B) until the leading edge emerges from the machine. (A) (B) 8 When the leading edge emerges, hold both sides of the jammed paper and carefully pull it out. 9 Insert the toner cartridge, close the toner cover, and then lower the scanning platform. CAUTION Do not touch the fixing unit (A). Touching the fixing unit (A) may cause burns as it becomes very hot during use. Do not touch the transfer roller (B).
Step Check and remove the jammed paper in the paper cassette. 1 Open the front cover and the lower front cover, and then remove any paper loaded in the paper cassette. 2 Remove any jammed paper by pulling it gently. 3 Reload paper into the paper cassette, and then close the front cover. Step 86 2 3 Check and remove the jammed paper in the rear cover. 1 Open the rear cover. 2 Remove any jammed paper by pulling it gently. 3 Close the rear cover.
Resolve a Displayed Message This section describes some of messages related to the toner, memory, and paper. For more details about other messages, see [Troubleshooting] [Onscreen Messages] in the e-Manual. Message Action • The toner cartridge needs to be replaced soon. Prepare the replacement toner cartridge (→p.76). • When the toner is evenly distributed inside the cartridge, it can be used for some time.
Resolve an Error Code If an error occurs, a report that contains a 3-digit error code is printed. Locate the error code in the table and follow the recommended actions to resolve the problem. Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG #018 Busy/No Signal Error code Error Code Cause Action #001 A document jam has occurred. Remove the jammed document. Transmission failed due to the high volume of data.
Error Code Cause Action The machine’s memory is full. Print, send, or delete any documents stored in memory. The data size exceeds the machine’s available memory. Reduce the data resolution or change the file format to reduce the data size. #099 A user canceled a job that is processing to be sent or received. Try to send or receive the document again. #995 A document waiting to be sent or received has been canceled by a user. Try to send or receive the document again.
Symptom Example Action • Verify that the appropriate paper is being used (→p.22). • Print a test page with new paper. • If the machine is not in use for a long time after the toner cartridge The printed paper has vertical streaks. Smudge marks of spattering toner appear around the text or as patterns. The overall print result is dark. 90 has been replaced, change the settings from the operation panel. • When copying, change the settings from the operation panel.
Resolve a Problem Follow the procedures below to resolve your problem. WARNING If the machine makes strange noises or emits smoke or odors: Turn OFF the power immediately, disconnect the power cord, and contact the Canon Customer Care Center. Do not attempt to disassemble or repair the machine yourself. IMPORTANT 1 Verify that the Error indicator is not on or blinking. • Make sure that paper is loaded properly (→p.19). • Remove any jammed paper (→p.82).
FAQ Fax Q Can I turn off the incoming ring when receiving a fax? └A Fax Q When using mode, I often miss voice calls because the incoming ring rings only for a short period of time. How do I increase the number of rings when receiving a voice call? └A Fax Q Q Set the fax receive mode to , and then set the answering machine to activate after a few rings.
If a Power Failure Occurs The machine cannot be used while the power supply is cut OFF. The fax function during a power failure : • Faxes cannot be sent or received. • You may not be able to make a call with the external telephone depending on your telephone. • You may be able to receive a call with the external telephone We appreciate your support of The Canon Cartridge Recycling Program. Working together we can make a significant contribution to a cleaner planet.
Please be sure that the shipment does not exceed UPS specifications. Maximum weight = 70 lb. (31.8 kg) Maximum length = 108” (2,743 mm) Maximum girth (length + 2 x width + 2 x height) = 130” (3,302 mm) .If your shipment exceeds the above limits, please call 1-800-OKCanon for special shipping information. cartridges into the Canon collection box. Seal the box. • Apply the Canon Canada Inc./Canada Post label provided in this brochure. • Canon’s labels are specially marked so that Canon pays the postage.
CAUTION • Do not install the machine in the following locations. Doing so Handling may result in personal injury, fire, or electrical shock.
Consumables WARNING • Do not dispose of used toner cartridges in open flames. This may cause an ignition, and result in burns or a fire. • If you accidentally spill or scatter toner, carefully wipe up the loose toner with a damp, soft cloth and avoid inhaling any toner dust. Never use a vacuum cleaner to clean up loose toner. Doing so may cause a malfunction in the vacuum cleaner or result in a dust explosion due to static discharge.
Users in the U.S.A. Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, “Appendix,” for specific dimensions and weight. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used. 2. Order an RJ11-C telephone wall jack (USOC), which should be installed by the telephone company. If the RJ11-C wall jack is not present, telephone/facsimile operation is not possible. 3.
Users in Canada Pre-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitable table, cabinet, or desk for the machine. See Chapter 11, “Appendix,” for specific dimensions and weight. B. Order Information 1. A single telephone line (touch-tone or rotary) should be used. 2. Order a CA11A modular jack, which should be installed by the telephone company. If the CA11A jack is not present, installation cannot occur. 3.
C. Condition d’alimentation Raccordez le télécopieur à une prise de courant plus terre à trois branches, du type simple ou double, et qui ne sert pas à alimenter un copieur, un appareil de chauffage, un climatiseur ou tout autre appareil électrique à thermostat. L’alimentation doit être de 115 volts et 15 ampères. Pour faciliter l’installation, le jack CA11A doit être assez proche de la prise de courant.
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