FAX L240/L290 User’s Guide
IMPORTANT! • If you have purchased the FAX-L290 model, be sure to read Appendix B before reading the rest of this guide. This equipment conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200-240V, 50/60Hz. If you move to another EU country and are experiencing trouble please call the Canon Help Desk.
Super G3 is a phrase used to describe the new generation of fax units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges. * Approximately three seconds per page document transmission time based on Canon FAX Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.
Contents Chapter 1: Introduction Type Conventions Used in This Guide............................................................. Customer Support ............................................................................................. Important Safety Instructions............................................................................ 1-2 1-3 1-4 Chapter 2: Setting Up Unpacking the FAX ..........................................................................................
Chapter 5: Paper Handling Paper Requirements .......................................................................................... Printable Area.............................................................................................. Selecting Paper for Your FAX.......................................................................... Loading Paper ................................................................................................... Selecting Face-Up or Face-Down Paper Delivery ....
Chapter 8: Receiving Faxes Receiving Methods ........................................................................................... Receiving Faxes Automatically: FAX ONLY MODE ............................... Setting FAX ONLY MODE .................................................................. Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode Setting Fax/Tel Mode ............................................................................ Setting the Options for Fax/Tel Mode......
Chapter 10: Copying Documents You Can Copy ............................................................................... Making Copies .................................................................................................. Making a Quick Single Copy............................................................................ 10-2 10-2 10-3 Chapter 11: Reports and Lists Summary of Reports and Lists.......................................................................... ACTIVITY REPORT .......
Chapter 14: Summary of Settings Understanding the Menu System ...................................................................... 14-2 Printing a List to Check the Current Settings.............................................. 14-2 Accessing the Menus................................................................................... 14-3 USER SETTINGS Menu .................................................................................. 14-4 REPORT SETTINGS Menu .........................................
Chapter 1 ❏ Type Conventions Used in This Guide ...................................................... 1-2 ❏ Customer Support ...................................................................................... 1-3 ❏ Important Safety Instructions.....................................................................
Type Conventions Used in This Guide Please read the list below of symbols, terms, and abbreviations used in this guide. Cautions tell you how to avoid actions that could injure you or damage your FAX. In order to use your unit safely, always observe these cautions. Caution Note Notes provide advice on using your FAX more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your unit and its functions. ( 1-2 4 p.
Customer Support Your FAX is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13. If you cannot solve the problem or if you think your FAX needs servicing, contact your local authorised Canon dealer or the Canon help line.
Important Safety Instructions Read these safety instructions thoroughly before using your FAX. Caution Except as specifically described in this guide, do not attempt to service the FAX yourself. Never attempt to disassemble the unit: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or the Canon help line. ■ Handling and Maintenance 1-4 • Follow all warnings and instructions marked on the FAX.
Unplug the FAX from the wall outlet and contact your local authorised Canon dealer or the Canon help line in any of the following cases: – When the power cord or plug is damaged or frayed. – If liquid has spilled into the unit. – If the unit has been exposed to rain or water. – If the unit does not operate normally when you have followed the instructions in this guide. Adjust only those controls that are covered by the instructions in this guide.
• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odours, noises) around the FAX, unplug the unit immediately. Contact your local authorised Canon dealer or the Canon help line. • Do not allow anything to rest on the power cord, and do not place the unit where the cord will be walked on. Make sure the cord is not knotted or kinked.
Chapter 2 ❏ Unpacking the FAX ................................................................................... • Removing Shipping Materials ............................................................... 2-2 2-4 ❏ Assembling the FAX.................................................................................. 2-5 ❏ Making Connections .................................................................................. • Connecting the Telephone Line Cord and External Devices.................
Unpacking the FAX p. 1-5). Before unpacking your FAX, be sure to choose a suitable location for it ( Carefully remove all items from the box. You should have someone help you hold the box while you lift out the FAX and its protective packaging. Save the carton and packaging in case you need to transport the FAX in the future.
If any items are damaged or missing, notify your local authorised Canon dealer or the Canon help line immediately. • • Setting Up Note Important! Save your sales receipt for proof of purchase in case your unit requires warranty service. If you have purchased the optional handset, see Appendix C for the items included.
Removing Shipping Materials Follow this procedure to remove the shipping materials. Keep them in case you need to transport the unit in the future. 1 Remove all shipping tapes from the FAX. 2 Use both hands to gently open the operation panel (it only opens partially). Then remove the protective sheet from the ADF. Close the operation panel by pressing it down from the centre until it locks into place. The actual shipping materials may differ in shape, quantity, and position from the ones shown above.
Assembling the FAX 1 4 Attach the paper loading warning label to the left of the multipurpose tray. Insert the ends of the document support into the slots on the unit. 5 Insert the tabs on one of the support trays into the corresponding slots above the face-down dilivery slot. 2 Insert the tabs on the paper rest into the slots on the unit. 3 Slide the multi-purpose tray cover over the paper rest. 6 Insert the tabs on the other support tray into the corresponding slots above the ADF.
Making Connections Connecting the Telephone Line Cord and External Devices Your FAX has three jacks on the side for connection of the following: • Telephone line cord • Optional handset or telephone • Additional telephone, answering machine, or data modem If you only have one telephone line and plan to use your FAX for receiving both faxes and voice calls, you will need to connect the optional handset, a telephone, or an answering machine to your unit.
• Note • • Setting Up • Canon cannot guarantee that all answering machines will be compatible with your unit, due to varying specifications. If you have connected an external device to your FAX, be sure to set the correct receive mode ( Chapter 8). To connect an additional telephone as well as an answering machine, connect the additional telephone to the answering machine, and then the answering machine to your FAX.
Connecting the Power Cord Before connecting the power cord, see Power Supply, p. 1-6. Follow this procedure to connect the power cord: Connect the supplied power cord to the power cord connector. Then connect the other end into a properly grounded 200-240 V AC three-prong outlet.* The FAX has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs time to warm up before you can use it. Wait until the LCD no longer displays .
Setting the Language and Country* 1 Press Set. 2 Press ▼ or ▲ to select the preferred language for the LCD display. 3 Press Set. Ex: Ex: Ex: ■ If COUNTRY SELECT does not appear after DATA ENTRY OK in step 3: The FAX enters standby mode. Ex: ■ If COUNTRY SELECT appears after DATA ENTRY OK in step 3: 4 Press Set. 5 Press ▼ or ▲ to select the country where you are using the FAX.
6 Press Set. The FAX enters standby mode. Ex: Once you have selected the language and country, these setting menus will not appear next time you connect the power cord. • Note 2-10 • To check the settings made by the country selection, you can print the ( p. 14-2). You can change the language or country setting using the menu ( p.14-10).
Main Components of the FAX MULTI-PURPOSE TRAY COVER FACE-DOWN DELIVERY SLOT DOCUMENT GUIDES ADF (AUTOMATIC DOCUMENT FEEDER) OPERATION PANEL PAPER REST PAPER GUIDES MULTI-PURPOSE TRAY LATCH Setting Up SUPPORT TRAYS FRONT COVER PAPER DELIVERY SELECTOR FACE-UP DELIVERY SLOT DOCUMENT SUPPORT FX-3 TONER CARTRIDGE COMPARTMENT TRANSFER CHARGING ROLLER (DO NOT TOUCH) PAPER RELEASE LEVER FIXING ASSEMBLY FRONT COVER Chapter 2 Setting Up 2-11
Operation Panel The language used for the Operation Panel varies depending on the country of purchase. The following illustration shows the Operation Panel in English. • • • Receive Mode Button ( Chapter 8) R Button ( p. 3-9) Hook Button ( pp. 6-17, 7-6, 9-3) • • • • LCD Resolution Button ( pp. 7-2, 10-2) Coded Dial Button ( pp. 6-2, 6-16, 6-17) Start/Copy Button ( pp. 10-2, 10-3) • • Alarm Light Set Button ( p. 14-3) Redial/Pause Button ( pp. 7-9, 9-2) Stop Button ( p.
Installing the Toner Cartridge Before installing the toner cartridge, be sure to read the following: • Use only FX-3 toner cartridges in your FAX. • Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. • Do not store the toner cartridge in direct sunlight. • Avoid locations subject to high temperature, high humidity, or rapid changes in temperature. Store the toner cartridge between 0 and 35 C.
Follow this procedure to install the toner cartridge in the FAX: 1 Make sure the FAX is plugged in. 2 Lift the latch and open the front cover. Caution 3 Remove the new FX-3 toner cartridge from its protective bag. • 4 Save the protective bag in case you need to repack the toner cartridge at a later date. Gently rock the toner cartridge from side to side a few times to distribute the toner evenly inside it.
5 Place and support the toner cartridge on a flat, clean surface, then gently pull on the plastic tab to remove the plastic seal. • Use a firm, even pull to avoid breaking the seal. PULL WITHIN THIS RANGE TOP VIEW PULL WITHIN THIS RANGE 6 Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • 7 Chapter 2 Always hold the toner cartridge by its handle. Use both hands to close the front cover.
Loading Paper This section explains how to load plain paper in the multi-purpose tray. For complete details on paper requirements and selecting paper for your FAX, see Chapter 5. Before loading paper, be sure to read the following: Caution The laser printing process uses high temperatures to fuse toner to the paper. Use paper that will not melt, vaporise, discolour, or emit dangerous fumes at temperatures near 170 C. For example, do not use vellum paper in a laser printer.
1 Remove the multi-purpose tray cover from the FAX. 2 Prepare a stack of paper by tapping it on a flat surface to even its edges. 3 Open the paper guides to the approximate width of the stack. 4 Insert the stack into the multi-purpose tray (print side facing you and top edge first), then adjust the paper guides to the width of the paper . • Make sure there are no gaps between the paper guides and the paper stack.
5 Replace the multi-purpose tray cover. • Be sure to replace this cover to prevent dust accumulating inside the unit. 6 Adjust the paper delivery selector if necessary ( p. 5-4). Your FAX is now ready to print. Testing the FAX Once you have assembled the FAX, installed the toner cartridge, and loaded paper, you can make sure the FAX is printing properly by making several copies of a document ( p. 10-2). If you have problems printing, see Chapter 13.
Chapter 3 Registering Information Guidelines for Entering Numbers, Letters, and Symbols .......................... • Correcting a Mistake.............................................................................. 3-2 3-4 ❏ Registering Sender Information ................................................................. • What is Sender Information? ................................................................. • Entering the Date and Time .............................................................
Guidelines for Entering Numbers, Letters, and Symbols When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric button to press for the character you want: Button Uppercase Letter Mode (:A) Lowercase Letter Mode (:a) Uppercase Letter Mode (:A) Lowercase Letter Mode (:a) Number Mode (:1) Number Mode (:1) If you pause for more than 60 seconds between entering data, the unit will automatically return to standby mode.
■ Changing Between Number and Letter Modes 6 Press to select number mode (:1), uppercase letter mode (:A), or lowercase letter mode (:a) _ :1 (Number mode) _ :A (Uppercase letter mode) _ :a (Lowercase letter mode) Entering Letters 1 Press to switch to uppercase letter mode (:A) or lowercase letter mode (:a). Ex: _ :A 2 Press the numeric button that contains the letter you want. Ex: C_ :A Ex: CA_ :A 6 • • 3 Press repeatedly until the letter you want appears.
■ Entering Numbers 1 Press ( ). 2 Press the numeric button that contains the number you want. • 6 to switch to number mode Ex: Ex: Ex: Ex: To enter a space, press Space. 3 Continue entering other numbers using the numeric buttons. ■ Entering Symbols 1 Press # repeatedly until the symbol you want appears. 2 If you want to enter another symbol, press to move the cursor to the right, then press # repeatedly until the symbol you want appears.
Registering Sender Information What is Sender Information? When you receive a fax, the name of the person or company who sent you the fax, their fax/telephone number, and the date and time of transmission may be printed in small type at the top of each page. This information is called the Sender information or the Transmit Terminal Identification (TTI). Similarly, you can register your details in your FAX so that whenever you send a fax, the other party knows who sent it, and when it was sent.
Entering the Date and Time Follow this procedure to set the current date and time: 1 2 Open the one-touch speed dial panel. Press Data Registration. DATA REGSTRATION 3 Press Set three times. USER SETTINGS • 4 Use the numeric buttons to enter the correct day, month, year, and time in this order.* • • • 5 The date and time currently set for your FAX are displayed. DATE & TIME Ex: 2_0/12 2002 13:30 Ex: 2_7/12 2002 15:00 Enter only the last two digits of the year.
Use N or M to select UNIT UNIT TELEPHONE # TELEPHONE #. 5 Press Set. Ex: TEL= 6 Use the numeric buttons to enter your fax/telephone number (max. 20 digits, including spaces). Ex: TEL= • To enter a space, press Space. Spaces are optional but make the number easier to read. To enter a plus sign (+) before the number, press +. If you make a mistake, press Clear and re-enter the number. • • 7 123 4567 Press Set twice.
Setting the Telephone Line Type Before using your FAX, make sure it is set for the telephone line type of your telephone system. If you are unsure of your telephone line type, check with your local telephone company. Follow this procedure if you need to change the telephone line type setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME N or M to select TEL LINE 4 Use 5 Press Set.
Dialling Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your FAX is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then the number of the party you are calling. To facilitate this procedure, you can register the PBX access type and the outside line access number under the R button so that you only need to press this button before dialling the fax/telephone number you want to reach.
■ If you selected HOOKING in step 8: 9 Press Set. 10 Press Stop to return to standby mode. ■ If you selected PREFIX in step 8: 9 Press Set. 10 Use the numeric buttons to enter the Ex: Ex: Ex: outside line access number (max. 19 digits). 11 Press Redial/Pause to enter a pause. 12 Press Set. 13 Press Stop to return to standby mode.
Setting the Summer Time* Some countries adopt the summer time system that shifts the clock time ahead or back according to the change in seasons. You can select if the time information in your FAX changes to match your country’s summer time system and set the day and time when the summer time begins and ends. 1 Open the one-touch speed dial panel. 2 Press Data Registration. 3 Press Set. 4 Use 5 Press Set. 6 Use 7 Press Set. 8 Use or want.
■ If you selected ON in step 8: 9 Press Set three times. 10 Use N or M to select the month in Ex: Ex: which the summer time starts. 11 Press Set twice. 12 Use N or M to select the week in Ex: Ex: which the summer time starts. • You can select from the following: – – – – – (fourth or fifth week depending on the selected month) 13 Press Set twice.
17 Press Set three times. Ex: N M Use or and Set to select the month, week, day of the week, and time when the summer time ends, as in steps 10 to 16 for the settings. (e.g. and ) 19 Press Set. 20 Press Stop to return to standby mode.
3-14 Registering Information Chapter 3
Chapter 4 Document Handling Document Requirements............................................................................ • Scanned Area of a Document ................................................................ 4-2 4-2 ❏ Loading Documents ................................................................................... • Adding Pages to the Document in the ADF ..........................................
Document Requirements The documents you load in the ADF for sending and copying must meet the following requirements: One-page document Multipage document of the same thickness and weight Size (W L) Max. 216 mm u Approx. 1 m Min. 148 105 mm Max. 216 Min. 148 Quantity 1 sheet Max. 30 A4- or letter-size sheets* Max. 10 legal-size sheets* Thickness 0.06 to 0.23 mm u Weight u 35 to 240 g/m2 ´ 355.6 mm u 105 mm 0.06 to 0.
Loading Documents Follow this procedure to load documents in the ADF: 1 Adjust the document guides to the width of the document. 2 Gently insert the top of the document, face down, in the ADF until you hear a beep. • Tap multipage documents on a flat surface to even the edges before inserting them in the ADF. • • For a multipage document, the pages are fed one by one from the bottom of the stack. Wait until all pages of your document have been scanned before starting a new job.
Adding Pages to the Document in the ADF If you need to add pages to your document in the ADF, wait until the last page starts feeding, then load up to 30 additional pages (10 legal size). The last and first page should overlap by about 2.5 cm. 2.
Chapter 5 Paper Handling Paper Requirements ................................................................................... • Printable Area ........................................................................................ 5-2 5-3 ❏ Selecting Paper for Your FAX................................................................... 5-3 ❏ Loading Paper ............................................................................................
Paper Requirements You can load the following paper in the multi-purpose tray: Paper Size Setting A4 LTR (Letter) LGL (Legal) CUSTOM1/LONG* CUSTOM2/SHORT* K L) Min. 92.4 K 127 mm Max. 216 K 356 mm 210 K 297 mm/ (8.27 K 11.69 in.) 215.9 K 279.4 mm (8.5 K 1 in.) 215.9 K 355.6 mm (8.5 K 14 in.) 216 K 317 mm to 216 K 340 mm* 216 K 254 mm to 216 K 285 mm* Size (W Weight Quantity g/m2 64-90 1 sheet: 64-105 g/m2 Max. stack height: 10 mm (Approx.
Printable Area The shaded area shows the printable area of A4-size paper. MAX. 4 mm A4 FEED DIRECTION MAX. 10 mm MAX. 4 mm MAX.
Selecting Face-Up or Face-Down Paper Delivery ■ Paper Path Understanding how paper feeds through the FAX will help you determine which paper delivery slot is appropriate for the task you are performing. First, the paper travels to the toner cartridge where a laser beam “draws” the print image on the drum, which in turn applies toner to the paper. The paper travels to the fixing assembly where the toner is “fixed” (fused) to the paper.
■ Selecting Paper Delivery Before selecting paper delivery, be sure to take note of the following: • Always set the paper delivery selector before printing ( below). • Changing paper delivery while the unit is printing will cause problems. Wait for the printout to exit the unit completely before changing paper delivery. • The face-down delivery slot can hold up to approximately 50 sheets of paper. To prevent paper jams, remove paper from this slot before the count reaches 50.
Note 5-6 You can also use face-up delivery when copying or receiving a large number of pages. In this case, place the FAX near the edge of a table so that the pages can fall away from the unit and avoid blocking the face-up delivery slot. You may want to place a box below the FAX so that the pages can collect in it.
Changing the Paper Size Setting The multi-purpose tray is factory-set for loading A4-size paper. If you want to load a different paper size ( p. 5-2), follow this procedure to change the paper size setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. 3 Press Set. 4 Use ▼ or ▲ to select . 5 Press Set. 6 Use ▼ or ▲ to select 7 Press Set. 8 Use ▼ or ▲ to select the paper size you want for the multi-purpose tray.
10 Use ▼ or ▲ to select the custom paper size setting. • • 11 You can select from the following: (Default) – – For details on the paper sizes above, see p. 5-2. Press Set. 12 Press Stop to return to standby mode.
Adjusting the Toner Saver Setting By enabling the toner saver setting, you can reduce toner consumption of the toner cartridge by approximately 30% to 40%. This will extend the toner cartridge life. By enabling this setting, print quality will be reduced. For highest print quality, disable this setting. Note Follow this procedure to enable or disable the toner saver setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. 3 Press Set.
5-10 Paper Handling Chapter 5
Chapter 6 Speed Dialling What is Speed Dialling?............................................................................. • Speed Dialling Methods ........................................................................ 6-2 6-2 ❏ Registering One-Touch Speed Dialling ..................................................... 6-3 ❏ Registering Coded Speed Dialling............................................................. 6-8 ❏ Registering Group Dialling..............................................
What is Speed Dialling? Instead of having to dial a fax or telephone number using regular dialling (i.e. with the numeric buttons), you can simplify the dialling procedure by registering the fax/ telephone number for speed dialling. This will reduce the number of buttons you need to press to dial the fax/telephone number, making it convenient for frequently dialled numbers.
Registering One-Touch Speed Dialling By registering a fax/telephone number under a one-touch speed dialling button, you can simplify dialling of that number to the press of a single button. When you register one-touch speed dialling, you will: – assign one of the 24 one-touch speed dialling buttons for the fax/telephone number you want to register. – register the fax/telephone number under that one-touch speed dialling button. – register a name for the one-touch speed dialling button.
7 Use the numeric buttons to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses). • • • • • 8 Ex: To enter a space, press Space. Spaces are optional and are ignored during dialling. To enter a pause, press Redial/Pause ( p. 9-2). To correct a mistake in the number, press to delete the rightmost digit. Alternatively, press Clear to delete the entire number.
11 This completes the basic one-touch speed dialling settings. To continue registering other one-touch speed dialling buttons, press Data Registration and repeat the procedure from step 5. -orTo end registering one-touch speed dialling buttons, press Stop to return to standby mode. -orTo register the transmission type for the current button you are registering, continue with the steps below. 12 Press Set. 13 Use ▼ or ▲ to select . 14 Press Set twice.
■ If you selected in step 15: 16 Press Set. Ex: 05= 17 Press Stop to return to standby mode. Ex: 15:00 FaxOnly ■ If you selected in step 15: The other party’s fax machine may require an ITU-T standard subaddress and/or password to receive faxes. The subaddress/password you register here must match exactly the one(s) registered on the other party’s fax machine. Contact the other party to check their settings.
20 Press Set. Ex: 05= 21 To continue registering other one-touch speed dialling buttons, repeat the procedure from step 5. -orPress Stop to return to standby mode. Ex: 15:00 • • Use the destination labels provided with your FAX to label the one-touch speed dialling buttons. Stick the labels above each corresponding button. To check your entries, you can print a list of all the numbers and names registered for one-touch speed dialling ( p. 6-18).
Registering Coded Speed Dialling By registering a fax/telephone number under a coded speed dialling code, you can simplify dialling of that number to pressing Coded Dial and entering the registered two-digit code. When you register coded speed dialling, you will: – assign one of the 100 codes for the fax/telephone number you want to register. – register the fax/telephone number under that coded speed dialling code. – register a name for the coded speed dialling code.
8 9 Press Set twice. Use the numeric buttons to enter the fax/ telephone number you want to register (max. 120 digits, including spaces and pauses). • • • • • 10 Ex: Ex: To enter a space, press Space. Spaces are optional and are ignored during dialling. To enter a pause, press Redial/Pause ( p. 9-2). To correct a mistake in the number, press to delete the rightmost digit. Alternatively, press Clear to delete the entire number.
12 Press Set. 13 This completes the basic coded speed dialling settings. To continue registering other coded speed dialling codes, press Data Registration and repeat the procedure from step 7. -orTo end registering coded speed dialling codes, press Stop to return to standby mode. -orTo register the transmission type for the current code you are registering, continue with the steps below. 14 Press Set. Ex: ) Ex: Ex: 15 Use ▼ or ▲ to select .
■ If you selected in step 17: 18 Press Set. Ex: )02= 19 Press Stop to return to standby mode. Ex: 15:00 FaxOnly ■ If you selected in step 17: The other party’s fax machine may require an ITU-T standard subaddress and/or password to receive faxes. The subaddress/password you register here must match exactly the one(s) registered on the other party’s fax machine. Contact the other party to check their settings.
22 Press Set. Ex: )02= Ex: 15:00 23 To continue registering other coded speed dialling codes, repeat the procedure from step 7. -orPress Stop to return to standby mode. Note 6-12 FaxOnly To check your entries, you can print a list of all the numbers and names registered for coded speed dialling ( p. 6-18). You may want to keep this list near your FAX to refer to it when dialling.
Registering Group Dialling If you frequently send documents to the same group of fax numbers, you can “group” these numbers under a one-touch speed dialling button or coded speed dialling code. You can then send to all the fax numbers in the group in one quick and simple operation. When you register group dialling, you will: – assign a one-touch speed dialling button or a coded speed dialling code for the group of fax numbers you want to register. – group up to 123 fax numbers under that button or code.
❏ To register a group under a coded speed dialling code: Press Coded Dial, then use the numeric buttons to enter the coded speed dialling code ( to ) under which you want to register the group. • If a coded speed dialling code has already been registered, or appears Ex: ) . Note 8 If you wish to register a group under a button or code already registered for speed dialling, you must delete the previous information first ( pp. 6-4, 6-9). Press Set twice.
• • • Press Set twice. Ex: 11 Use the numeric buttons to enter a name for the group (max.16 characters, including spaces). • • 12 13 • Note • Chapter 6 Ex: If you are unsure how to enter characters, see p. 3-2. If you have already registered a name that you want to keep, ignore this step. Press Set. To continue registering other groups, repeat the procedure from step 7. -orPress Stop to return to standby mode.
Using Speed Dialling Once you have registered fax/telephone numbers for one-touch speed dialling ( p. 6-3), coded speed dialling ( p. 6-8), or group dialling ( p. 6-13), you can begin to send documents or make telephone calls with speed dialling. Sending a Document With Speed Dialling Follow this procedure to send a document using one-touch speed dialling, coded speed dialling, or group dialling: 1 Load the document, face down in the ADF ( p. 4-3).
Making a Telephone Call With Speed Dialling Follow this procedure to dial a telephone number registered for one-touch or coded speed dialling on your FAX: 1 Make sure you have connected the optional handset or a telephone to the FAX ( p. 2-6). 2 Press Hook. • 3 You can also lift the handset instead of pressing Hook. TEL= Enter the one-touch speed dialling button or coded speed dialling code assigned to the telephone number you want to dial.
Printing Speed Dialling Lists To check the fax/telephone numbers and names registered for speed dialling, you can print the speed dialling lists. You may want to keep these lists near your FAX to refer to them when dialling. Follow this procedure to print speed dialling lists: 1 2 Open the one-touch speed dial panel. 3 Use ▼ or ▲ to select SPEED DIAL LIST. 4 Press Set. 5 Use ▼ or ▲ to select the list you want to print.
■ 1-TOUCH SPD DIAL LIST 1 27/12 2002 17:23 FAX 123 4567 CANON 001 *********************************** 27/12 2002 17:23 FAX1-TOUCH 123 4567SPD DIAL LIST 1 CANON *** *** *********************************** NO. [ [ [ [ [ CONNECTION TEL 01] 03] 04] 05] 12] 905 795 1111 GROUP DIAL 2 50921 NO. 1 432 2060 [ 12] 2 887 0166 [ [ [ [ 01] 03] 04] 05] CONNECTION IDSPD 1-TOUCH Canon CANADA Canon GROUP 2 Canon ITALIA Canon OPTICS TX TYPE REGULAR TX REGULAR TX REGULAR TX PSWD/SUBADD.
■ CODED SPEED DIAL LIST 1 27/12 2002 17:23 FAX 123 4567 CANON 001 *********************************** 27/12 2002 17:23 FAX 123 4567 CANON *** CODED SPEED DIAL LIST 1 *** *********************************** NO. [* [* [* [* [* [* CONNECTION TEL 00] 01] 02] 03] 21] 32] 2131 1250 03 3758 2111 1 49 39 25 25 NO. 516p488 6700 [) 00] GROUP DIAL [) 02] 81 773 3173 [) [) [) [) 21] 01] 03] 32] CONNECTION ID CODED SPEED Canon DEUTSCH. Canon TOKYO CONNECTION TEL FRANCE Canon Canon U.S.A.
■ GROUP DIAL LIST 27/12 2002 17:23 FAX 123 4567 CANON 001 GROUP DIAL LIST [ 03] Canon GROUP 2 04] 00] 02] 32] 2 50921 2131 1250 1 49 39 25 25 81 773 3173 [ 01] 905 795 1111 [) 03] 516p488 6700 Canon ITALIA Canon DEUTSCH. Canon FRANCE Canon UK Canon CANADA Canon U.S.A.
6-22 Speed Dialling Chapter 6
Chapter 7 ❏ Preparing to Send a Fax ............................................................................. • Documents You Can Fax....................................................................... • Setting the Scanning Resolution ............................................................ • Setting the Scanning Contrast................................................................ • Dialling Methods ...................................................................................
Preparing to Send a Fax Documents You Can Fax For information on the types of documents you can fax, their requirements, and details on loading documents, see Chapter 4. Setting the Scanning Resolution You can set the scanning resolution of documents you send. The higher the resolution the higher the output quality at the other end, but the slower the transmission speed. Adjust the scanning resolution according to the type of document you are sending.
You can adjust the degree of contrast at which your document is scanned for sending and copying. Adjust according to how light or how dark your document is. Follow this procedure to set the scanning contrast for sending and copying: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME Chapter 7 4 Use ▼ or ▲ to select SCAN CONTRAST. 5 Press Set. 6 Use ▼ or ▲ to select the scanning contrast you want.
Dialling Methods There are several ways of dialling the fax number(s) you want to send to. They are as follows: 7-4 • Regular Dialling Dial a fax number by using the numeric buttons, similar to dialling a telephone number. • One-Touch Speed Dialling Dial a fax number by pressing the one-touch speed dialling button (01 to 24) assigned to the fax number. For details on registering and using one-touch speed dialling, see pp. 6-3, 6-16.
This section explains the two main sending methods: Memory sending and Manual sending via the handset. Memory Sending Memory sending is a quick and easy way to send a document. As the FAX scans the first page of a multipage document into its memory, it begins calling the other party and transmitting the information even as the remaining pages are being scanned. Since the FAX is multitasking, you can even scan a document into memory while performing other tasks.
3 Press Start/Copy to begin scanning for sending, or if you used speed dialling, wait a few seconds for the FAX to begin scanning automatically. • • • If you do not want the FAX to begin scanning automatically after a few seconds, disable the TIME OUT setting ( p. 14-6). To cancel sending once dialling has started, press Stop then T ( p. 7-8). If the number you are calling is busy, the FAX redials the number automatically after a few minutes ( p. 7-9).
Dial the other party’s fax/telephone number. • • TEL= ■ If you hear a high-pitched signal instead of a voice: 5 Press Start/Copy to begin sending the document. If you picked up the handset to dial, press Start/Copy and hang up. ■ If you hear a voice: 5 Pick up the handset and start your conversation. • Note For dialling methods, see p. 7-4. If you make a mistake during dialling, press Hook or hang up the handset and start again from step 3.
Cancelling Sending Follow this procedure if you want to stop sending a document before transmission is completed: ■ If you are sending a document using manual sending via the handset: 1 Press Stop. • • The transmission is cancelled. The FAX prints an ERROR TX REPORT ( p. 11-4). ■ If you are sending a document using memory sending: 1 Press Stop. • 2 The FAX asks you to confirm that you want to cancel sending. Press • • • • ) ) 6 to cancel sending.
There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these two methods. Manual Redialling Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automatic redialling is enabled.) Cancelling Manual Redialling To cancel manual redialling, press Stop. Automatic Redialling What is Automatic Redialling? When you are sending a document using memory sending ( p.
2 Press Stop. • 3 Press • • • CANCEL? The FAX asks you to confirm that you want to cancel automatic redialling. )YES #NO YES=()) NO=(#) 6 to cancel redialling. Redialling is not cancelled until you press . If you change your mind and want to continue redialling, press #. The FAX prints an ERROR TX REPORT ( p. 11-4). 6 Setting the Options for Automatic Redialling You can set the following options for automatic redialling: • • • Whether the FAX redials automatically.
Use ▼ or ▲ to select the setting you want. • If you selected OFF in step 8: 9 Press Set. 10 Press Stop to return to standby mode. ■ If you selected ON in step 8: 9 Press Set twice. Use the numeric buttons to enter the number of times you want the FAX to redial. • 11 12 Ex: Ex: Ex: You can select from 1 to 10 times.* Press Set twice. Use the numeric buttons to enter the time interval between redials.
Sending the Same Document to Several Fax Numbers (Sequential Broadcasting) This feature, also called Sequential Broadcasting, allows you to send the same document to several fax numbers in one operation. Simply load the document, enter the fax numbers, and the FAX will then scan the document into its memory and send the document to all the fax numbers you entered, one after the other. You can send the same document to as many as 125 fax numbers using this feature.
• • • • 3 You can enter the fax numbers in any order. If you enter a wrong destination, press Clear, then enter the correct destination. You must enter the second destination within five seconds of entering the first one. All subsequent destinations must be entered within 10 seconds. If you wait longer than these times, the FAX automatically begins scanning the document for sending. If you do not want the FAX to begin scanning automatically after a few seconds, disable the TIME OUT setting ( p. 14-6).
Delayed Sending Your FAX allows you to scan a document into its memory and send it automatically to as many as 125 fax numbers at a preset time within the next 24 hours. This is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example. To use delayed sending correctly, make sure the correct time is set on your FAX ( p. 3-6).
Enter up to 125 fax numbers you want to send to using any of the following methods: ❏ ❏ ❏ Ex: Ex: ) Ex: Ex: • • If you enter the wrong destination, press Clear, then enter the correct destination. When you have entered multiple fax numbers, use ▼ or ▲ to scroll through the numbers to review the destinations. 8 Press Start/Copy to begin scanning the document into the FAX’s memory.
Printing a Document Set for Delayed Sending Follow this procedure to print a document stored in memory for delayed sending: When you print a document stored in memory for delayed sending using the following procedure, the print is reduced to 90% of the original. Note 1 Open the one-touch speed dial panel. 2 Press Delayed Transmission. 3 Use ▼ or ▲ to select . 4 Press Set. 5 Use ▼ or ▲ to select the transaction number ( ) of the document you want to print.
Follow this procedure to delete a document stored in memory for delayed sending: 1 Open the one-touch speed dial panel. 2 Press Delayed Transmission. 3 Use ▼ or ▲ to select DELETE FILE. 4 Press Set. 5 Use ▼ or ▲ to select the transaction number (TX/RX NO.) of the document you want to delete. • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST ( p. 9-5). • A “#” before the transaction number (TX/RX NO.) indicates that that document is being sent at that moment.
7-18 Sending Faxes Chapter 7
Chapter 8 Receiving Faxes Chapter 8 Receiving Methods .................................................................................... • Receiving Faxes Automatically: FAX ONLY MODE .......................... Setting FAX ONLY MODE ............................................................... • Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode......................................................................................... Setting Fax/Tel Mode ..............................
Receiving Methods The FAX provides you with several modes for receiving faxes. To determine which mode best suits your requirements, refer to the table below: Receive Mode Main Use Operation Requirements Details FAX ONLY MODE Fax The FAX answers all calls as fax calls. It receives faxes automatically and disconnects voice calls. Separate telephone line for fax use only. p. 8-3 Fax/Tel Mode Fax/Tel The FAX automatically Optional handset or switches between fax and telephone connected to voice calls.
Receiving Faxes Automatically: FAX ONLY MODE If you have a separate telephone line for fax use only, connect your FAX to this line and set FAX ONLY MODE. Your FAX will answer all calls as fax calls. Setting FAX ONLY MODE Press Receive Mode to select FAX ONLY MODE.
11 Confirm that FaxOnly is displayed in the LCD. • Ex: 15:00 FaxOnly If FaxOnly is not displayed, press Receive Mode to select FAX ONLY MODE. After a few seconds, the LCD returns to standby mode. The FAX treats all incoming calls as fax calls. It receives faxes automatically and disconnects any voice calls. Note 8-4 The FAX does not ring when it receives a fax call.
Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode Set this mode if you only have one telephone line for fax and telephone use and want your FAX to automatically switch between fax and voice calls. Receiving Faxes For this mode, you need to connect the optional handset or a telephone to your FAX ( p. 2-6). Note Setting Fax/Tel Mode Follow this procedure to set the receive mode to (Fax/Tel Mode): 1 2 Open the one-touch speed dial panel. Press Data Registration.
Setting the Options for Fax/Tel Mode If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming calls by adjusting the following settings: – RING START TIME setting: Adjust the time the FAX takes to check whether a call is from a fax machine or from a telephone (default: 8 seconds). – F/T RING TIME setting: Adjust the length of time the FAX rings when the call is from a telephone (default: 22 seconds).
Follow this procedure to set the Fax/Tel Mode options: Follow steps 1 to 9 on page 8-5. 2 Press Set. 3 Use the numeric buttons to enter the RING START TIME duration. • • 4 5 Ex: 8SEC Ex: 9SEC You can select from 0 to 30 seconds.* See the previous page for details on this setting. Press Set twice. Use the numeric buttons to enter the F/T RING TIME duration. • • 6 RING START TIME F/T RING TIME Ex: 22SEC Ex: 30SEC You can select from 10 to 60 seconds.
Receiving Faxes Manually: MANUAL MODE Set this mode if you only have one telephone line that you use mainly for voice calls, and only occasionally to receive faxes. For this mode, you will need to connect the optional handset or a telephone to your FAX to be able to receive voice calls and also to manually activate reception of documents.
■ If you hear a beep tone or silence: 4 Someone is trying to send you a fax. Press Start/Copy on your FAX and hang up to begin receiving the document. ■ If you hear a voice: 4 Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button on their fax machine. 5 When you hear a beep, press Start/Copy on your FAX and hang up to begin receiving the document.
Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an answering machine to the FAX allows you to receive faxes and telephone messages while you are out. In ANS.MACHINE MODE, the FAX allows the answering machine to answer incoming calls, then listens for the fax tone and automatically receives the fax if it detects this tone. Setting ANS.MACHINE MODE For this mode, you need to connect an answering machine or a telephone with an answering machine to your FAX ( p. 2-6).
Receiving While Performing Other Tasks The FAX is a multitasking device so it can receive faxes and voice calls while you are performing other tasks. Receiving Faxes in Memory When a Problem Occurs If the FAX encounters a problem when it is receiving a fax, it automatically stores the unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well as one or more messages in the LCD. For an explanation of the message(s) and details on the action to take, see p. 13-8.
8-12 Receiving Faxes Chapter 8
Chapter 9 ❏ Special Dialling.......................................................................................... • Entering Pauses in a Fax/Telephone Number........................................ • Switching Temporarily to Tone Dialling............................................... • Confirming a Dial Tone......................................................................... • Dialling Through a Switchboard ...........................................................
Special Dialling Entering Pauses in a Fax/Telephone Number You may need to enter pauses in a fax/telephone number in the following situations: – When you dial or register an overseas number. The length and position of the pause depends on the telephone system of your country. – When your FAX is connected to a switchboard. For details, see p. 3-9.
Switching Temporarily to Tone Dialling Many information services for banks, airline reservations, hotel reservations, etc., require tone dialling for their services. If your FAX is set for pulse dialling ( p. 3-8), follow this procedure to set the unit temporarily for tone dialling: To talk to the other party, you will need to connect the optional handset or a telephone to your FAX ( p. 2-6). 1 Press Hook. • 2 Use the numeric buttons to dial the telephone number of the information service.
Confirming a Dial Tone* This feature allows you to set your FAX to listen for and detect a dial tone in the middle of a fax/telephone number before dialling the rest of the number. This is called Dial tone detection. Follow this procedure for dial tone detection during regular dialling or when registering a number for speed dialling: 1 When you come to the step that requires you to enter the fax/telephone number, use the numeric buttons to enter the number up to where dial tone detection is required.
Documents Stored in Memory This section describes how to perform different operations with documents stored in memory. You will find instructions for printing a list of documents in memory, as well as procedures for printing, sending, and deleting documents stored in memory. Printing a List of Documents Stored in Memory The FAX can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document.
Printing a Document Stored in Memory Follow this procedure to print a document stored in memory: When you print a document stored in memory using the following procedure, the print is reduced to 90% of the original. Note 1 Open the one-touch speed dial panel. 2 Press Memory Reference. 3 Use 4 Press Set. 5 Use or to select the transaction number ( .) of the document you want to print. .
Sending a Document Stored in Memory Follow this procedure to send a document received in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. 3 Use 4 Press Set. 5 Use or to select the transaction number ) of the document you want to ( send. . • • Ex: Ex: Special Features N M • 6 N or M to select If you are unsure of the transaction .), print the DOC. number ( MEMORY LIST ( p. 9-5).
❏ Regular dialling: Use the numeric buttons to enter the fax number you want, then press Set. • You can only enter one fax number this way. N M • • If you enter a wrong destination, press Clear, then enter the correct destination. To review the destinations entered, use or to scroll through the numbers. 8 Press Set to begin sending. Note • 9-8 Ex: To cancel sending once dialling has started, press Stop then . Sending to all the destinations you specified in step 7 will be cancelled.
Deleting a Document Stored in Memory Follow this procedure to delete a document stored in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. 3 Use 4 Press Set. 5 Use or to select the transaction number (TX/RX NO.) of the document you want to delete. • Chapter 9 TX/RX NO. 0_001 Ex: TX/RX NO. #0_003 If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST ( p. 9-5). A “#” before the transaction number (TX/RX NO.
Polling What is Polling? In normal faxing, a fax machine sends a document to another fax machine. With polling, a fax machine calls another fax machine and requests that a document be sent to it; in other words, it “polls” that fax machine.
Follow this procedure to poll one or several fax machine(s): Open the one-touch speed dial panel. 2 Press Polling. 3 Use 4 Press Set. 5 Enter up to 125 fax numbers you want to poll using any of the following methods: ❏ ❏ ❏ • • Note • 6 Chapter 9 N or M to select . One-touch speed dialling: Press the one-touch speed dialling button(s) you want. Coded speed dialling: Press Coded Dial, then use the numeric buttons to enter the two-digit code you want. Repeat for other codes.
Cancelling Polling Receiving To cancel polling receiving, follow the same procedure as for cancelling receiving ( p. 8-11). Polling Sending In polling sending, your FAX holds a document in its polling box so that other fax machines can retrieve it. You may find polling sending convenient in the following situations: – A company department might store a document in the FAX so that other departments can retrieve it if they require that document.
Press Set three times. 6 Use the numeric buttons to enter a name for the polling box (max. 24 characters, including spaces). • 7 8 Use the numeric buttons to enter a four-digit password. Press Set twice. 10 Use the numeric buttons to enter a password (max. 20 digits, including ), #, and spaces). • Ex: This password prevents unauthorised access to the polling box settings.
11 Press Set twice. Ex: 12 Use N or M to select if the document remains in the FAX’s memory after it is polled. • You can select from the following: – The document in the polling box is deleted after it is retrieved by one fax machine. – The document in the polling box remains in the polling box so that it can be retrieved by an unlimited number of fax machines. 13 Press Set. 14 Press Stop to return to standby mode.
Scanning a Document into the Polling Box Follow this procedure to store a document in the polling box so that other fax machines can retrieve it: You need to set up the polling box before you can scan a document into the polling box ( p. 9-12). Note 1 Load the document, face down in the ADF ( p. 4-3). • • To adjust the resolution and contrast, see pp. 7-2, 7-3. You may be unable to scan if the memory used (shown in the LCD) is close to .
2 Press Data Registration. 3 Press Set. 4 Use 5 Press Set. 6 Use • . N or M to select the setting you want. 7 Press Set. Press Set. 9 To change the polling box settings, follow the procedure from step 6 on p. 9-13. ■ If you selected 7 Press Set. 8 If you registered a password to prevent unauthorised access to the polling box settings, use the numeric buttons to enter it, then press Set.
Restricting Use of Your FAX By enabling this feature, you can prevent unauthorised use of your FAX to make calls and send faxes. Enabling Restriction of Your FAX Follow this procedure to enable restriction of your FAX: 1 Open the one-touch speed dial panel. 2 Press Data Registration. 3 Press Set. 4 Use 5 Press Set three times. . Special Features N or M to select Ex: Use 7 Press Set twice. 8 9 .
10 Press Stop to return to standby mode. Ex: Restriction of your FAX is now enabled. No one can make calls or send faxes. (This setting does not restrict incoming calls or faxes.) Cancelling Restriction of Your FAX Follow this procedure to cancel restriction of your FAX: 1 Open the one-touch speed dial panel. 2 Press Data Registration. 3 Press Set. 4 Use 5 Press Set twice. N or M to select .
9 Press Set. 10 Press Stop to return to standby mode. PASSWORD Ex: 15:00 FaxOnly Special Features Restriction of your FAX is now disabled. Anyone can make calls or send faxes.
Restricting Reception By enabling this feature, you can restrict reception of faxes to only the numbers registered for speed dialling on your FAX. This feature is useful to prevent reception of unsolicited faxes (e.g. junk mail). Follow this procedure to enable or disable receiving restriction: 1 2 Open the one-touch speed dial panel. Press Data Registration. 3 Press Set. 4 Use 5 Press Set. 6 Use 7 Press Set.
Press Set. 12 Press Stop to return to the standby mode. ■ If you selected OFF in step 8: 9 Press Set. 10 Press Stop to return to standby mode.
9-22 Special Features Chapter 9
Chapter 10 Copying Documents You Can Copy ........................................................................ 10-2 ❏ Making Copies ........................................................................................... 10-2 ❏ Making a Quick Single Copy.....................................................................
Documents You Can Copy For information on the types of documents you can copy, their requirements, and details on loading documents, see Chapter 4. Making Copies Follow this procedure to make copies: 1 Adjust the paper delivery selector if necessary ( p. 5-4). 2 Load the document, face down in the ADF ( p. 4-3). • Ex: (Currently used memory) To adjust the contrast, see p. 7-3. (Standby to scan) 3 Press Start/Copy.
7 If you want to make multiple copies, use the numeric buttons to enter the number of copies. • Ex: You can make up to 99 copies. K The FAX copies at 400 300 dpi for single copies, and at 200 copies. For best quality output, make one copy at a time. K 300 dpi for multiple Note 8 Press Start/Copy to begin copying. • To cancel copying, press Stop. You may then need to open the operation panel to remove the document from the ADF ( p. 13-2).
10-4 Copying Chapter 10
Chapter 11 Reports and Lists Summary of Reports and Lists................................................................... 11-2 ❏ ACTIVITY REPORT ................................................................................ 11-3 ❏ TX (Transmission) REPORT..................................................................... • MULTI TX/RX (Transaction) REPORT............................................... 11-4 11-5 ❏ RX (Reception) REPORT..........................................................
Summary of Reports and Lists The table below shows the lists and reports that can be printed from your FAX. Refer to the pages indicated for more details. Report or List Description Details USER’S DATA LIST Lists the current settings of your FAX and the registered sender information. p. 14-2 ACTIVITY REPORT Shows recent facsimile transactions performed by your p. 11-3 FAX. p. 14-5 You can enable or disable automatic printing of this report after every 20 transactions.
ACTIVITY REPORT The FAX is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure: 1 Open the one-touch speed dial panel. 2 Press Report. 3 Press Set. • The FAX prints an ACTIVITY REPORT. Transactions in an ACTIVITY REPORT are listed chronologically. 27/12 2002 15:00 FAX 123 4567 CANON 001 ACTIVITY REPORT ST.
TX (Transmission) REPORT The FAX is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting, see TX REPORT, p. 14-5. If you set the FAX to print a report, a TX REPORT or an ERROR TX REPORT similar to the ones below, will be printed depending on the setting you select.
MULTI TX/RX (Transaction) REPORT A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when you send the same document to several fax numbers, or when you poll multiple fax numbers in one operation. 27/12 2002 17:23 FAX 123 4567 CANON 001 MULTI TX/RX REPORT TX/RX NO PGS.
11-6 Reports and Lists Chapter 11
Chapter 12 Maintenance Periodic Cleaning....................................................................................... • Cleaning the FAX’s Exterior ................................................................. • Cleaning the FAX’s Interior .................................................................. • Cleaning the Scanner Components ........................................................ 12-2 12-2 12-3 12-5 ❏ Replacing the Toner Cartridge..............................................
Periodic Cleaning This section describes the necessary cleaning procedures for your FAX. Please note the following before cleaning your unit: • Be sure to disconnect the power cord before cleaning the FAX. Since documents in memory are erased when the power is disconnected, print or send any documents stored in memory before disconnecting the power cord ( p. 9-5). • Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges.
Cleaning the FAX’s Interior To prevent toner powder and paper dust from accumulating inside the FAX and affecting print quality, clean the unit’s print area periodically. Follow this procedure to clean inside the FAX: 1 Disconnect the power cord from the FAX. 2 Lift the latch and open the front cover. Caution 3 Do not open the front cover without lifting the latch since this may damage your unit. Hold the toner cartridge by its handle and remove it from the FAX.
12-4 5 When you are finished, reinsert the toner cartridge. Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Always hold the toner cartridge by its handle. 6 Use both hands to close the front cover. 7 Reconnect the power cord.
Cleaning the Scanner Components Follow this procedure to periodically check and clean the scanner components: 1 Disconnect the power cord from the FAX. 2 Use both hands to gently open the operation panel. • 3 It only opens partially. While holding the operation panel open, clean these components: ❏ ❏ Separation guide and separation roller: Wipe with a clean, soft, dry, lintfree cloth.
5 Use a clean, soft, dry, lint-free cloth to wipe any paper dust from the areas surrounding the separation roller (shaded area in the the illustration). SEPARATION ROLLER 6 When you are finished, close the operation panel by pressing it down from the centre. • 7 12-6 Be sure to close the operation panel until it locks into place, or the unit will not function properly. Reconnect the power cord.
Replacing the Toner Cartridge The only component of your FAX you will need to replace is the FX-3 toner cartridge. Although Canon manufactures many different toner cartridges, the FX-3 toner cartridge is the only one designed for use with your FAX. To purchase this toner cartridge, contact your local authorised Canon dealer or the Canon help line. When appears in the LCD, you may need to replace the toner cartridge.
4 Hold the toner cartridge by its handle and remove it from the FAX. • Discard the old toner cartridge immediately according to the local laws and regulations for disposal of consumables. To recycle your used toner cartridge, simply follow the instructions included with your new FX-3 toner cartridge. HANDLE 5 Remove the new FX-3 toner cartridge from its protective bag. • 6 Gently rock the toner cartridge from side to side a few times to distribute the toner evenly inside it.
8 Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Use both hands to close the front cover. Maintenance 9 Always hold the toner cartridge by its handle.
12-10 Maintenance Chapter 12
Chapter 13 ❏ Clearing Jams............................................................................................. • Jams in the ADF .................................................................................... • Paper Jams ............................................................................................. Jams in the Paper Delivery Slots ........................................................ Jams Inside the Unit......................................................................
Clearing Jams Jams in the ADF When a document jams or misfeeds in the ADF, the LCD displays CHECK DOCUMENT. Follow this procedure to clear the document jam: You do not need to unplug the FAX when clearing document jams. Note 1 Press Stop. 2 Use both hands to gently open the operation panel. • • 3 It only opens partially. Do not try to pull the document out without opening the operation panel since you may tear or smudge the document. While holding the operation panel open, remove the document.
When paper jams in the FAX, the LCD displays . Try clearing the jam by following the procedure in Jams in the Paper Delivery Slots below. If this does not clear the jam, follow the procedure in Jams Inside the Unit. Jams in the Paper Delivery Slots Follow this procedure to clear a paper jam in the paper delivery slots: You do not need to unplug the FAX when clearing paper jams. Note 1 Gently pull any jammed paper out of the unit as shown.
2 Hold the toner cartridge by its handle and remove it from the FAX. • To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. HANDLE 3 Move the paper release lever back. Caution • The fixing assembly becomes extremely hot when the unit is in use. Be very careful not to touch it so as to avoid injury. • Be careful not to touch the transfer charging roller since this adversely affects print quality.
Locate the paper jam and clear it as explained on the following pages. Troubleshooting 4 1 MULTI-PURPOSE TRAY AREA 2 FIXING ASSEMBLY AREA 1 Multi-purpose tray area: Hold the unit steady and carefully pull the jammed paper straight out from the unit. • • • Chapter 13 Do this carefully to prevent tearing the jammed paper. If you do tear it, be sure to remove any torn pieces from the unit since these will cause paper to jam again.
2 Fixing assembly area: Top edge of the jammed paper in the fixing assembly: Push the jammed paper back , then pull it carefully towards you to remove it . = > The fixing assembly becomes extremely hot when the unit is in use. Be very careful not to touch it so as to avoid injury. Caution 2 1 DO NOT TOUCH THE FIXING ASSEMBLY Top edge of the jammed paper has passed through the fixing assembly: Pass the jammed paper under the roller. Use both hands to carefully pull out the jammed paper.
When you are finished, reinsert the toner cartridge. Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Note Chapter 13 Troubleshooting 5 Always hold the toner cartridge by its handle. 6 7 Move the paper release lever forward. 8 Reload paper in the multi-purpose tray ( p. 2-16). Use both hands to close the front cover.
LCD Messages The following messages are displayed in the LCD when the FAX is performing a task, or when it encounters an error. The error code appears in the ACTIVITY REPORT ( p. 11-3). Messsage Error Code Cause AUTO REDIAL — The unit is waiting to redial Wait for the unit to automatically the other party’s fax redial the fax number ( p. 7-9). number because the line was busy or the other party did not answer when you tried to send the document.
Error Code Cause Action CHECK COVER — The front cover is open. Close the front cover. CHECK DOCUMENT #001 A document is jammed in the ADF. Clear the document jam ( Then start again. CHECK PAPER SIZE — The size of the paper in the multi-purpose tray and that specified in the PAPER SIZE setting are different. Load the correct paper size ( p. 2-16) or change the PAPER SIZE setting ( p. 5-7) to match the size of the paper loaded in the multipurpose tray.
Messsage CHK SUBADDR/PSWD CLEAR PAPER JAM Error Code Cause Action #083/12 You attempted to send a document or poll another fax machine with the incorrect subaddress and/or password. Contact the other party to check their settings. Change your settings if necessary ( pp. 6-3, 6-8, 9-10). There is a paper jam. Clear the paper jam ( p. 13-3), then reload paper in the multi-purpose tray ( p. 2-16). — DOC. TOO LONG #003 The document is longer than 1 metre.
Error Code Cause Action nn — Shows the percentage of memory currently in use. If you need more space, wait for the unit to send any faxes. Also, print, send, or delete any documents in memory you no longer need ( p. 9-5). Chapter 13 #012 The other party’s fax machine is out of paper or its memory is full.
Messsage Error Code Cause Action — The unit received the fax in memory because paper or toner ran out, or a paper jam occurred during reception. Load paper in the multi-purpose tray ( p. 2-16), replace the toner cartridge ( p. 12-7), or clear the paper jam ( p. 13-3). You attempted to poll a fax machine with a subaddress, but the other party has not set a subaddress or their fax machine does not support polling with a subaddress. Contact the other party to check their settings.
■ Paper does not feed properly. The multi-purpose tray may contain too many sheets. • Make sure you load the correct quantity ( p. 5-2). The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray ( p. 2-16). ■ Multiple sheets feed together into the FAX. The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray ( p. 2-16). The multi-purpose tray may contain too many sheets.
You dialled or have been provided with an incorrect number. • Dial the number again, or check that you have the correct number. The other party’s fax machine may be out of paper. • Contact the other party and ask them to make sure paper is loaded in their fax machine. There may be other documents being sent from memory. • Allow time for those documents to finish sending. p. 11-3). An error may have occurred during sending.
The telephone lines may be in poor condition, or you may have a bad connection. • Lower the transmission speed ( TX START SPEED, p. 14-10). Note If none of these solutions solve the problem, unplug the FAX and wait for at least five seconds. Then plug it back in and try sending again. If you still cannot send, contact your local authorised Canon dealer or the Canon help line. Receiving Problems ■ Cannot receive a fax automatically. The FAX may not be set to receive automatically.
An error may have occurred during reception. • Check the LCD for an error message ( p. 13-8). • Print an ACTIVITY REPORT and check for an error code ( p. 11-3). p. 2-16). The multi-purpose tray may be empty. • Make sure paper is loaded in the multi-purpose tray ( The other party’s fax machine may not send the CNG signal that tells your FAX that the incoming call is a fax call. • Some fax machines cannot send this signal. In such cases, you will have to receive the fax manually ( p. 8-8).
■ Cannot receive using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If this is the case, the document is received without ECM. ECM may be disabled. • Make sure ECM on your FAX is enabled ( ECM RX, p. 14-7). • Contact the other party to check if ECM on their fax machine is enabled. ■ Errors occur frequently while receiving. The telephone lines may be in poor condition, or you may have a bad connection. • Lower the reception speed ( RX START SPEED, p. 14-10).
Telephone Problems ■ Cannot dial. The telephone line cord may not be connected properly. • Make sure it is connected properly ( p. 2-6). The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the FAX and into the wall outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. p. 3-8). The FAX may not be set for the correct telephone line type.
The toner cartridge may need to be replaced. • Replace the toner cartridge ( p. 12-7). ■ Printout does not match paper size. The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray ( p. 2-16). ■ Printout is skewed. The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray ( p. 2-16). • Make sure the paper delivery slots are clear. ■ Paper jams occur.
General Problems ■ FAX has no power. The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the FAX and into the wall outlet ( p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. The power cord may not be supplying power. • Check the power cord by substituting with another, or by using a voltmeter to test it for continuity. ■ Nothing appears in the LCD. The power cord may not be plugged in securely.
If you cannot solve the problem after having referred to the information in this chapter, contact your local authorised Canon dealer or the Canon help line. Canon’s support personnel are trained in the technical support of Canon’s products and will able to help you with your problem. Attempting to repair the FAX yourself may void the limited warranty.
If a Power Cut Occurs If power is suddenly lost due to a power cut or accidental unplugging, a built-in battery retains the FAX’s settings. However, any documents stored in memory will be lost. During a power cut, functions are limited as follows: • You cannot make telephone calls from the optional handset. Also, depending on the telephone, you may not be able to make telephone calls. • You cannot send, receive, or copy documents.
Chapter 14 ❏ Understanding the Menu System ............................................................... • Printing a List to Check the Current Settings ........................................ • Accessing the Menus ............................................................................. 14-2 14-2 14-3 ❏ USER SETTINGS Menu ........................................................................... 14-4 ❏ REPORT SETTINGS Menu ....................................................................
Understanding the Menu System The FAX menu system allows you to customise the way your unit operates. It consists of seven menus, each containing settings that control different functions of your FAX. Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings ( below). Printing a List to Check the Current Settings You can print the USER’S DATA LIST to check the current settings of your FAX as well as the registered sender information ( p. 3-5).
Accessing the Menus Follow this procedure to access the different menus: Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use • Summary of Settings 1 N or M to select the menu you want. You can select from the following: – USER SETTINGS ( p. 14-4) – REPORT SETTINGS ( p. 14-5) – TX SETTINGS ( p. 14-6) – RX SETTINGS ( p. 14-7) – PRINTER SETTINGS ( p. 14-8) – POLLING BOX ( p. 14-9) – SYSTEM SETTINGS ( p.
USER SETTINGS Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Setting Description DATE & TIME Sets the current date and time ( UNIT TELEPHONE # Enters the fax/telephone number you want to appear at the top of each fax page you send ( p. 3-6).
REPORT SETTINGS Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Description TX REPORT Enables/disables automatic printing of a TX (transmission) REPORT ( p. 11-4). : Prints a report only when a transmission error occurs. : Prints a report every time you send a document. : No report is printed.
TX (Transmission) SETTINGS Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Setting Description Sub-Settings ECM TX Enables/disables Error Correction Mode (ECM) during transmission. ON OFF MID PAUSE SET Selects the length of a pause entered within a fax/ telephone number with the Redial/Pause button.
RX (Reception) SETTINGS Menu For details on accessing the settings below, see p. 14-3. Setting Description Sub-Settings ECM RX Enables/disables Error Correction Mode (ECM) during reception. ON OFF RX MODE Selects the receive mode ( Chapter 8). If you select , you can select additional sub-settings ( p. 8-5). FAX ONLY MODE NET SWITCH* FAX/TEL AUTO SW INCOMING RING When the or , this setting enables/disables ringing when the FAX receives a call.
PRINTER SETTINGS Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Setting Description Sub-Settings RX REDUCTION Enables/disables reduction of faxes to fit on the paper loaded in the multi-purpose tray. ON OFF If you select , you can select the direction of the reduction.
POLLING BOX Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Description Sets up the polling box to hold a document to be polled ( p. 9-12). Chapter 14 Sub-Settings Summary of Settings Setting Enters the name for the polling box.
SYSTEM SETTINGS Menu For details on accessing the settings below, see p. 14-3. The selectable settings and the default settings vary depending on the country where you have purchased the FAX. The values shown here are average values. Setting Description p. 9-17). Sub-Settings Enables/disables restriction of the FAX ( Enables/disables restriction of the FAX to make calls and send faxes. Enters a password to restrict access to the LOCK PHONE setting.
Description Sub-Settings RX START SPEED Selects the speed at which the FAX starts receiving. 33600bps 14400bps 9600bps 7200bps 4800bps 2400bps COUNTRY SELECT* Selects the country where you are using the FAX to automatically switch the selectable settings and the default settings to suit the selected country ( p. 2-9).
14-12 Summary of Settings Chapter 14
Appendix A Specifications General Specifications ............................................................................... A-2 ❏ Facsimile .................................................................................................... A-2 ❏ Copier......................................................................................................... A-3 ❏ Telephone................................................................................................... A-3 ❏ Printer........
Applicable Standards – Electrical Safety: CE*, GS** – Radiation: CISPR Pub 22 Class B – Other: PTT, Energy Star compliant, CE Marking General Specifications Power Source – 200-240 V – 50/60 Hz 4 ADF Capacity p. 4-2 Power Consumption – Maximum: 500 W – Standby: Approx. 3.5 W 4 Multi-Purpose Tray Capacity p. 5-2 Weight Approx. 10 kg (With components attached) 4 Printable Area p. 5-3 Dimensions 4 Scanned Area p.
K K K K Dialling – Automatic dialling One-touch speed dialling (24 destinations) Coded speed dialling (100 destinations) Group dialling (Max. 123 destinations) – Regular dialling (with numeric buttons) – Automatic redialling – Manual redialling – Pause button – Redial button – D.T. button* Networking – Sequential broadcasting (Max. 125 destinations) – Automatic reception – Automatic Fax/Tel switchover – Delayed transmission (Max.
A-4 Specifications Appendix A
Appendix B FAX-L290 Instructions Introduction................................................................................................ B-2 ❏ Differences Between the FAX-L290 and FAX-L240................................ B-2 ❏ Using Your Documentation ....................................................................... B-2 ❏ Unpacking the FAX-L290 ......................................................................... B-2 ❏ Connecting the FAX-L290 to Your PC ...........................
Introduction This Appendix provides information relevant only to purchasers of the FAX-L290 model. Please be sure to read this section before reading the rest of this guide.
Connecting the FAX-L290 to Your PC To connect your FAX to a PC, you will need to purchase a printer cable that matches the interface connector on your PC: • A USB cable no longer than 5 metres You can purchase the cable from your local authorised Canon dealer. Follow this procedure to connect the USB cable: FAX-L290 Instructions Connect the USB cable to the FAX and PC during software installation to ensure proper operation of the printer driver ( Printer Driver Guide).
Print Media Requirements In addition to the paper listed in Chapter 5, you can also load the following print media in the multi-purpose tray: Print Media Size Quantity Envelopes European DL (220 110 mm/ 8.66 4.33 in.) 7 envelopes U.S. Commercial No. 10 (241.3 104.1 mm/ 9.5 4.1 in.) 7 envelopes A4, Letter 1 sheet K K K Transparencies K Please refer to Chapter 5 for full details on paper handling, loading paper, and selecting paper delivery.
Selecting Print Media Follow these guidelines when selecting envelopes and transparencies: For paper guidelines, see Chapter 5. Note ■ • • • Envelopes Use standard envelopes with diagonal seams and flaps.
Loading Envelopes Follow this procedure to load up to 7 envelopes in the multi-purpose tray: 1 2 B-6 Prepare the envelopes ❏ Arrange the stack of envelopes on a firm, clean surface, and press down firmly on the edges to make the folds crisp. • Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Also, press firmly on the area that corresponds to the edges of the back flap.
3 = Insert the stack into the multi-purpose tray (print side facing you), then adjust the paper guides to the width of the stack . 1 > 2 2 4 Replace the multi-purpose tray cover. • Be sure to replace this cover to prevent dust accumulating inside the unit. 5 Adjust the paper delivery selector to (face-up delivery). For details, see p. 5-4. The FAX is now ready to print. Loading Transparencies FAX-L290 Instructions Load transparencies in the multi-purpose tray as for paper. For details, see p.
B-8 FAX-L290 Instructions Appendix B
Appendix C Options Optional Handset........................................................................................ • Package Contents................................................................................... • Attaching the Handset to Your FAX ..................................................... • Maintaining Your Handset ....................................................................
Optional Handset* An optional handset is available in certain countries for connection to your FAX. Contact your local authorised Canon dealer for more information on purchasing this option. Please note that the shape of your handset may differ from the one shown in this section. However, both handsets have exactly the same functions and performance.
Attaching the Handset to Your FAX Follow this procedure to attach the handset to your FAX: 1 Use a screwdriver to remove the two covers on the left side of the unit. 2 Remove the screws from the plugs and insert the plugs into the holes on the handset cradle. 3 Insert the plugs (with the handset cradle) into the holes on the unit. • Use your finger to push the screws into the plugs.
Maintaining Your Handset To maintain your handset in top working condition, be sure to follow these guidelines: • Do not leave your handset exposed to direct sunlight. • Do not install your handset in hot or humid conditions. • Do not spray aerosol polishes on your handset since they may enter the holes on your handset and cause damage. • Use a damp cloth to clean your handset.
Index + button 2-12, 3-7 button 2-12, 14-3 button 2-12, 3-4 button 2-12, 3-3, 3-4 button 2-12, 14-3 ( p. n-nn), definition 1-2 1-TOUCH SPD DIAL LIST 1 description 11-2 printing 6-18 sample 6-19 1-TOUCH SPD DIAL LIST 2 description 11-2 printing 6-18 sample 6-19 N O P M A A4 setting 5-2, 5-7, 14-8 ACTIVITY REPORT description 11-2 printing 11-3 sample 11-3 setting 14-5 ADF 2-11 adding pages in 4-4 capacity 4-2 definition 1-2 jams in 13-2 Alarm light 2-12 ALARM VOLUME setting 14-4 ANS.
copying, setting 7-3 sending, setting 7-3 Conventions, type 1-2, 1-3 Copying 10-2, 10-3 document requirements 4-2 problems 13-17 quick 10-3 Cord answering machine 2-6, 2-7 data modem 2-6, 2-7 power 2-2, 2-8 telephone 2-6, 2-7 telephone line 2-2, 2-6 Correcting mistake 3-4 Country COUNTRY SELECT setting 2-9, 14-11 Cover front 2-11 multi-purpose tray 2-2, 2-5, 2-11 CUSTOM setting 5-7, 14-8 CUSTOM1/LONG setting 5-2, 5-8 CUSTOM2/SHORT setting 5-2, 5-8 Customer support 1-3 D D.T.
G G3, definition 1-2 GROUP DIAL LIST description 11-2 printing 6-18 sample 6-21 Group dialling 6-2, 7-4 registering 6-13 to 6-15 sending with 6-16 Guide document 2-11 paper 2-11 H Handling, safety instructions 1-4, 1-5 Handset connecting 2-6 sending manually via 7-6, 7-7 Hook Button 2-12, 6-17, 7-6, 9-3 HOOKING setting 3-9, 3-10 HORIZ & VERTICAL setting 14-8 I INCOMING RING setting 14-7 INSIDE IMAGE setting 14-4 Installing, toner cartridge 2-13 to 2-15 ITU-TS, definition 1-2 J Jack 2-6, 2-7 Jams clearing
cancelling 7-8 MEMORY USED nn% message 13-11 Menu. See also individual menu names accessing 14-3 definition 1-2 system, understanding 14-2, 14-3 Messages. See LCD messages MID PAUSE SET setting 14-6 Mistake, correcting 3-4 MULTI TX/RX (Transaction) REPORT 11-5 description 11-2 sample 11-5 MULTI TX/RX REPORT. See MULTI TX/RX (Transaction) REPORT Multi-purpose tray 2-11 capacity 5-2 cover 2-2, 2-5, 2-11 N NET SW setting.
Q Quantity document 4-2 paper 5-2 R R button 2-12 registering 3-9, 3-10 REC’D IN MEMORY message 8-11, 13-12 Receive Mode button 2-12 Receiving. See also individual receive modes cancelling 8-11 in memory when problem occurs 8-11 methods 8-2 polling. See Polling receiving problems 13-15 to 13-17 remote, definition 8-8 restricting 9-20 while performing other tasks 8-11 Reception report.
methods 7-5 to 7-7 polling. See Polling sending problems 13-13 to 13-15 same document to several fax numbers 7-12, 7-13 timer. See Delayed sending with coded speed dialling 6-16 with group dialling 6-16 with one-touch speed dialling 6-16 with speed dialling 6-16 Sequential broadcasting 7-12, 7-13 Serial number, FAX 13-21 Set button 2-12, 14-3 Settings.
sample 14-2 User’s Guide, type conventions 1-2, 1-3 V VERTICAL ONLY setting 14-8 Volume ALARM VOLUME setting 14-4 CALLING VOLUME setting 14-4 KEYPAD VOLUME setting 14-4 LINE MONITOR VOL setting 14-4 VOLUME CONTROL setting 14-4 VOLUME CONTROL setting 14-4 W Index Weight document 4-2 paper 5-2 unit 1-5 I-7
I-8
