User’s Guide
IMPORTANT! If you have purchased the FAX-L280 model, be sure to read Appendix C before reading the rest of this guide. This equipment conforms with the essential requirements of EC Directive 1999/5/EC. We declare that this product conforms with the EMC requirements of EC Directive 1999/5/EC at nominal mains input 230V, 50Hz although the rated input of the product is 200V–240V, 50/60Hz. (For Europe Only) Model Name • H12203 (FAX-L200) • H12204 (FAX-L280) Copyright Copyright © 2001 by Canon, Inc.
For Your Safety (Australia Only) To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively earthed through the normal household wiring. Extension cords used with the equipment must be three-core and be correctly wired to provide connection to earth. Wrongly wired extension cords are a major cause of fatalities. The power point shall be located near the equipment and shall be easily accessible.
Laser Safety Information Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this unit is hermetically sealed within the protective housing and external cover. No radiation can leak from the machine in the normal operation of the product by the user. This fax is classified as a Class 1 Laser Product under EN 60825-1: 1994. ■ 200–240 V model The label shown below is attached to the laser scan unit on the fax.
Contents Chapter 1: Introduction Type Conventions Used in This Guide ..................................................................1-2 Customer Support..................................................................................................1-3 Important Safety Instructions .................................................................................1-4 Chapter 2: Setting Up Unpacking the FAX ................................................................................................
Changing the Paper Size Setting ..........................................................................5-7 Adjusting the Toner Saver Setting .........................................................................5-9 Chapter 6: Speed Dialling What is Speed Dialling? ........................................................................................6-2 Speed Dialling Methods.....................................................................................6-2 Registering One-Touch Speed Dialling..
Chapter 8: Receiving Faxes Receiving Methods ................................................................................................8-2 Receiving Faxes Automatically: FAX ONLY MODE...........................................8-3 Setting FAX ONLY MODE .............................................................................8-3 Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode........8-5 Setting Fax/Tel Mode.........................................................................
Restricting Use of Your FAX ................................................................................9-17 Enabling Restriction of Your FAX ....................................................................9-17 Cancelling Restriction of Your FAX..................................................................9-18 Restricting Reception...........................................................................................9-20 Chapter 10: Copying Documents You Can Copy ............................
Chapter 14: Summary of Settings Understanding the Menu System ........................................................................14-2 Printing a List to Check the Current Settings ..................................................14-2 Accessing the Menus ......................................................................................14-3 USER SETTINGS Menu ......................................................................................14-4 REPORT SETTINGS Menu ..............................
x Preface
Introduction Type Conventions Used in This Guide...................................................1-2 Customer Support ....................................................................................1-3 Important Safety Instructions..................................................................
Type Conventions Used in This Guide Please read the list below of symbols, terms, and abbreviations used in this guide. c n Cautions tell you how to avoid actions that could injure you or damage your FAX. In order to use your unit safely, always observe these cautions. Notes provide advice on using your FAX more effectively, describe operating restrictions, and tell you how to avoid minor difficulties. Reading these is recommended to make the most of your unit and its functions. (1 p.
Customer Support Your FAX is designed with the latest technology to provide trouble-free operation. If you encounter a problem with the unit’s operation, try to solve it by using the information in Chapter 13. If you cannot solve the problem or if you think your FAX needs servicing, contact your local authorised Canon dealer or the Canon help line.
Important Safety Instructions Read these safety instructions thoroughly before using your FAX. c Except as specifically described in this guide, do not attempt to service the FAX yourself. Never attempt to disassemble the unit: opening and removing its interior covers will expose you to dangerous voltages and other risks. For all service, contact your local authorised Canon dealer or the Canon help line. ■ Handling and Maintenance • Follow all warnings and instructions marked on the FAX.
■ Location • Place the FAX on a flat, stable, vibration-free surface that is strong enough to support its weight (approx. 10 kg). • Place the FAX in a cool, dry, clean, well ventilated place. – Make sure the area is free from dust. – Make sure the location is not affected by extreme temperature changes, and always stays between 10° and 32.5°C. – Make sure the area’s relative humidity is always between 20% and 80%. • Keep the FAX away from direct sunlight as this can damage it.
• Do not stack boxes or furniture around the power outlet. Keep the area free so you can reach the outlet quickly. If you notice anything unusual (smoke, strange odours, noises) around the FAX, unplug the unit immediately. Contact your local authorised Canon dealer or the Canon help line. • Do not allow anything to rest on the power cord, and do not place the unit where the cord will be walked on. Make sure the cord is not knotted or kinked.
Setting Up Unpacking the FAX...................................................................................2-2 Removing Shipping Materials.................................................................2-4 Assembling the FAX.................................................................................2-5 Making Connections ................................................................................2-6 Connecting the Telephone Line Cord and External Devices..................
Unpacking the FAX Before unpacking your FAX, be sure to choose a suitable location for it (1 p. 1-5). Carefully remove all items from the box. You should have someone help you hold the box while you lift out the FAX and its protective packaging. Save the carton and packaging in case you need to transport the FAX in the future.
You should also have the following: • Paper loading warning label • Destination labels • M label* n Setting Up If any items are damaged or missing, notify your local authorised Canon dealer or the Canon help line immediately. • Important! Save your sales receipt for proof of purchase in case your unit requires warranty service. • If you have purchased the optional handset, see Appendix B for the items included. * This item is only available for the UK.
Removing Shipping Materials Follow this procedure to remove the shipping materials. Keep them in case you need to transport the unit in the future. 1 Remove all shipping tapes from the FAX. n 2-4 2 Use both hands to gently open the operation panel (it only opens partially). Then remove the protective sheet from the ADF. Close the operation panel by pressing it down from the centre until it locks into place.
Assembling the FAX Setting Up Follow this procedure to assemble your FAX: 1 4 Attach the paper loading warning label to the left of the multi-purpose tray. Insert the ends of the document support into the slots on the unit. n Chapter 2 5 Insert the tabs on one of the support trays into the corresponding slots above the facedown delivery slot. 2 Insert the tabs on the paper rest into the slots on the unit. 3 Slide the multipurpose tray cover over the paper rest.
Making Connections Connecting the Telephone Line Cord and External Devices Your FAX has three jacks on the side for connection of the following: • Telephone line cord • Optional handset or telephone • Additional telephone, answering machine, or data modem If you only have one telephone line and plan to use your FAX for receiving both faxes and voice calls, you will need to connect the optional handset, a telephone, or an answering machine to your unit.
• Canon cannot guarantee that all answering machines will be compatible with your unit, due to varying specifications. • If you have connected an external device to your FAX, be sure to set the correct receive mode (1 Chapter 8). • To connect an additional telephone as well as an answering machine, connect the additional telephone to the answering machine, and then the answering machine to your FAX.
Connecting the Power Cord Before connecting the power cord, see Power Supply, p. 1-6. Follow this procedure to connect the power cord: Connect the supplied power cord to the power cord connector. Then connect the other end into a properly grounded 200–240 V AC threeprong outlet.* The FAX has no power switch, so its power is on as long as it is plugged in. Once connected, though, the unit still needs time to warm up before you can use it. Wait until the LCD no longer displays PLEASE WAIT.
Main Components of the FAX MULTI-PURPOSE TRAY COVER PAPER REST SUPPORT TRAYS DOCUMENT GUIDES PAPER GUIDES MULTI-PURPOSE TRAY LATCH ADF (AUTOMATIC DOCUMENT FEEDER) OPERATION PANEL Setting Up FACE-DOWN DELIVERY SLOT FRONT COVER PAPER DELIVERY SELECTOR FACE-UP DELIVERY SLOT DOCUMENT SUPPORT FX-3 TONER CARTRIDGE COMPARTMENT TRANSFER CHARGING ROLLER (DO NOT TOUCH) PAPER RELEASE LEVER FIXING ASSEMBLY FRONT COVER Chapter 2 Setting Up 2-9
Operation Panel • Receive Mode Button (1 Chapter 8) • R Button (1 p. 3-9) • Hook Button (1 pp. 6-17, 7-6, 9-3) ABC 1 GHI JKL PQRS • Resolution Button (1 pp. 7-2, 10-2) • Set Button (1 p. 14-3) • Coded Dial Button (1 pp. 6-2, 6-16, 6-17) • Redial/Pause Button (1 pp. 7-9, 9-2) • Start/Copy Button (1 pp. 10-2, 10-3) • Stop Button (1 p.
Installing the Toner Cartridge This section describes how to install the toner cartridge in the FAX for the very first time. If you are replacing a used toner cartridge, see p. 12-7. Before installing the toner cartridge, be sure to read the following: • Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items. • Do not store the toner cartridge in direct sunlight.
Follow this procedure to install the toner cartridge in the FAX: 1 Make sure the FAX is plugged in. 2 Lift the latch and open the front cover. c Do not open the front cover without lifting the latch since this may damage your unit. 3 Remove the new FX-3 toner cartridge from its protective bag. • Save the protective bag in case you need to repack the toner cartridge at a later date. 4 Gently rock the toner cartridge from side to side a few times to distribute the toner evenly inside it.
5 Place and support the toner cartridge on a flat, clean surface, then gently pull on the plastic tab to remove the plastic seal. SIDE VIEW PULL WITHIN THIS RANGE TOP VIEW PULL WITHIN THIS RANGE 6 Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Always hold the toner cartridge by its handle. 7 Use both hands to close the front cover.
Loading Paper This section explains how to load plain paper in the multi-purpose tray. For complete details on paper requirements and selecting paper for your FAX, see Chapter 5. Before loading paper, be sure to read the following: c The laser printing process uses high temperatures to fuse toner to the paper. Use paper that will not melt, vaporise, discolour, or emit dangerous fumes at temperatures near 170°C. For example, do not use vellum paper in a laser printer.
Follow this procedure to load a stack (maximum 10 mm stack height) of A4-size plain paper in the multi-purpose tray: 1 Remove the multi-purpose tray cover Setting Up from the FAX. 2 Prepare a stack of paper by tapping it on a flat surface to even its edges. 3 Open the paper guides to the approximate width of the stack. 4 Insert the stack into the multi-purpose 1 tray q (print side facing you and top edge first), then adjust the paper guides to the width of the paper w.
5 Replace the multi-purpose tray cover. • Be sure to replace this cover to prevent dust accumulating inside the unit. 6 Adjust the paper delivery selector if necessary (1 p. 5-4). Your FAX is now ready to print. Testing the FAX Once you have assembled the FAX, installed the toner cartridge, and loaded paper, you can make sure the FAX is printing properly by making several copies of a document (1 p. 10-2). If you have problems printing, see Chapter 13.
Chapter 3 Registering Information Chapter 3 Registering Information Registering Information Guidelines for Entering Numbers, Letters, and Symbols ....................3-2 Correcting a Mistake ..............................................................................3-4 Registering Sender Information..............................................................3-5 What is Sender Information?..................................................................3-5 Entering the Date and Time ...............
Guidelines for Entering Numbers, Letters, and Symbols When you come to a step that requires you to enter a name or number, refer to the table below to determine which numeric button to press for the character you want: Button Uppercase Letter Mode (:A) Lowercase Letter Mode (:a) Number Mode (:1) 1 1 ABC 2 ABCÅÄÁÀÃÂÆÇ abcåäáàãâæç 2 3 D E F -D Ë É È Ê defdëéèê 3 4 GHIÏÍÌÎ ghiïíìî 4 5 JKL jkl 5 MNOÑØÖÓÒÕÔ mnoñøöóòõô 6 7 PQRS pqrs 7 8 TUVÜÚÙÛ tuvüúùû 8 WXYZY wxyzy 9 DEF GHI
■ Changing Between Number and Letter Modes Press T to select number mode (:1), uppercase letter mode (:A), or lowercase letter mode (:a). _ :1 (Number mode) _ :A (Uppercase letter mode) _ :a (Lowercase letter mode) 1 Press T to switch to uppercase Ex: _ :A Ex: C :A Ex: CA :A letter mode (:A) or lowercase letter mode (:a). 2 Press the numeric button that contains the letter you want. Registering Information ■ Entering Letters • Press repeatedly until the letter you want appears.
■ Entering Numbers 1 Press T to switch to number mode (:1). 2 Press the numeric button that contains _ :1 Ex: 1_ :1 Ex: 10_ :1 Ex: # :1 Ex: #– :1 the number you want. • To enter a space, press Space. 3 Continue entering other numbers using the numeric buttons. ■ Entering Symbols 1 Press # repeatedly until the symbol you want appears. 2 If you want to enter another symbol, press ® to move the cursor to the right, then press # repeatedly until the symbol you want appears.
Registering Sender Information What is Sender Information? 27/12 2001 10:12 FAX 123 4567 YOUR NAME RECEIVER 001 THE SLEREXE COMPANY LIMITED SAPORS LANE•BOOLE•DORSET•BH25 8ER TELEPHONE BOOLE (945 13) 51617 – FAX 123456 You can select if the sender information is printed inside or outside the image area (1 TTI POSITION, p. 14-4). Our Ref. 350/PJC/EAC Date and time of transmission. Your fax or telephone number. You can select if FAX or TEL is displayed before the number (1 TELEPHONE # MARK, p.
Entering the Date and Time Follow this procedure to set the current date and time: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set three times. USER SETTINGS • The date and time currently set for your FAX are displayed. 4 Use the numeric buttons to enter the DATE & TIME Ex: 20/12 2001 13:30 Ex: 27/12 2001 15:00 correct day, month, year, and time in this order. • Enter only the last two digits of the year. • Use the 24-hour format for the time (e.g.
4 Use ∂ or ¨ to select UNIT UNIT TELEPHONE # TELEPHONE #. 5 Press Set. Ex: TEL= 6 Use the numeric buttons to enter your Ex: TEL= fax/telephone number (max. 20 digits, including spaces). 123 4567 7 Press Set twice. Registering Information • To enter a space, press Space. Spaces are optional but make the number easier to read. • To enter a plus sign (+) before the number, press Tone/+. • If you make a mistake, press Clear and re-enter the number.
Setting the Telephone Line Type Before using your FAX, make sure it is set for the telephone line type of your telephone system*. If you are unsure of your telephone line type, check with your local telephone company. Follow this procedure if you need to change the telephone line type setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME 4 Use ∂ or ¨ to select TEL LINE TYPE. 5 Press Set.
Dialling Through a Switchboard A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your FAX is connected through a PBX or other telephone switching system, you have to dial the outside line access number first, and then the number of the party you are calling. To facilitate this procedure, you can register the PBX access type and the outside line access number under the R button so that you only need to press this button before dialling the fax/telephone number you want to reach.
■ If you selected HOOKING or EARTH CONNECTION* in step 8: 9 Press Set. 10 Press Stop to return to standby mode. ** M-KEY SETTING Ex: 15:00 FaxOnly ■ If you selected PREFIX in step 8: 9 Press Set. 10 Use the numeric buttons to enter the Ex: 123456 Ex: 123456P outside line access number (max. 19 digits). 11 Press Redial/Pause to enter a pause. • The pause is ten seconds long. 12 Press Set. 13 Press Stop to return to standby mode.
Chapter 4 Document Handling Document Handling Document Requirements .........................................................................4-2 Scanned Area of a Document ................................................................4-2 Loading Documents .................................................................................4-3 Adding Pages to the Document in the ADF ...........................................
Document Requirements The documents you load in the ADF for sending and copying must meet the following requirements: One-page document Multipage document of the same thickness and weight Size (W × L) Max. 216 mm × Approx. 1 m Min. 148 × 105 mm Max. 216 × 355.6 mm Min. 148 × 105 mm Quantity 1 sheet Max. 20 A4- or letter-size sheets* Max. 10 legal-size sheets* Thickness 0.06 to 0.23 mm 0.06 to 0.
Loading Documents Follow this procedure to load documents in the ADF: 1 Adjust the document guides to the width of the document. 2 Gently insert the top of the document, face down, in the ADF until you hear a beep. Document Handling • Tap multipage documents on a flat surface to even the edges before inserting them in the ADF. The document is now ready for scanning. n • For a multipage document, the pages are fed one by one from the bottom of the stack.
Adding Pages to the Document in the ADF If you need to add pages to your document in the ADF, wait until the last page starts feeding, then load up to 20 additional pages (10 legal size). The last and first page should overlap by about 2.5 cm. 2.
Chapter 5 Paper Handling Paper Handling Paper Requirements.................................................................................5-2 Printable Area .........................................................................................5-3 Selecting Paper for Your FAX..................................................................5-3 Loading Paper...........................................................................................5-3 Selecting Face-Up or Face-Down Paper Delivery .......
Paper Requirements You can load the following paper in the multi-purpose tray: Paper Size Setting Size (W × L) A4 Min. 92.4 × 127 mm 64–90 g/m2 Max. stack height: 10 mm Max. 216 × 356 mm 1 sheet: 64–105 g/m2 (Approx. 100 sheets of 75 g/m2 paper) 210 × 297 mm/ Weight Quantity (8.27 × 11.69 in.) LTR (Letter) 215.9 × 279.4 mm (8.5 × 11 in.) LGL (Legal) 215.9 × 355.6 mm (8.5 × 14 in.
Printable Area The shaded area shows the printable area of A4-size paper. MAX. 4 mm A4 FEED DIRECTION MAX. 10 mm MAX. 4 mm MAX.
Selecting Face-Up or Face-Down Paper Delivery ■ Paper Path Understanding how paper feeds through the FAX will help you determine which paper delivery slot is appropriate for the task you are performing. First, the paper travels to the toner cartridge where a laser beam “draws” the print image on the drum, which in turn applies toner to the paper. The paper travels to the fixing assembly where the toner is “fixed” (fused) to the paper.
■ Selecting Paper Delivery Before selecting paper delivery, be sure to take note of the following: • Always set the paper delivery selector before printing (1 below). • Changing paper delivery while the unit is printing will cause problems. Wait for the printout to exit the unit completely before changing paper delivery. • The face-down delivery slot can hold up to approximately 50 sheets of paper. To prevent paper jams, remove paper from this slot before the count reaches 50.
n 5-6 You can also use face-up delivery when copying or receiving a large number of pages. In this case, place the FAX near the edge of a table so that the pages can fall away from the unit and avoid blocking the face-up delivery slot. You may want to place a box below the FAX so that the pages can collect in it.
Changing the Paper Size Setting The multi-purpose tray is factory-set for loading A4-size paper. If you want to load a different paper size (1 p. 5-2), follow this procedure to change the paper size setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select PRINTER PRINTER SETTINGS SETTINGS. 5 Press Set. RX REDUCTION 6 Use ∂ or ¨ to select PAPER SIZE. 7 Press Set.
10 Use ∂ or ¨ to select the custom paper size setting. • You can select from the following: – CUSTOM1/LONG (Default) – CUSTOM2/SHORT • For details on the paper sizes above, see p. 5-2. 11 Press Set. 12 Press Stop to return to standby mode.
Adjusting the Toner Saver Setting By enabling the toner saver setting, you can reduce toner consumption of the toner cartridge by approximately 30% to 40%. This will extend the toner cartridge life. n By enabling this setting, print quality will be reduced. For highest print quality, disable this setting. Follow this procedure to enable or disable the toner saver setting: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set.
5-10 Paper Handling Chapter 5
Chapter 6 Speed Dialling Speed Dialling What is Speed Dialling?...........................................................................6-2 Speed Dialling Methods .........................................................................6-2 Registering One-Touch Speed Dialling ..................................................6-3 Registering Coded Speed Dialling..........................................................6-8 Registering Group Dialling ........................................................
What is Speed Dialling? Instead of having to dial a fax or telephone number using regular dialling (i.e. with the numeric buttons), you can simplify the dialling procedure by registering the fax/telephone number for speed dialling. This will reduce the number of buttons you need to press to dial the fax/telephone number, making it convenient for frequently dialled numbers.
Registering One-Touch Speed Dialling By registering a fax/telephone number under a one-touch speed dialling button, you can simplify dialling of that number to the press of a single button. When you register one-touch speed dialling, you will: – assign one of the 24 one-touch speed dialling buttons for the fax/telephone number you want to register. – register the fax/telephone number under that one-touch speed dialling button. – register a name for the one-touch speed dialling button.
7 Use the numeric buttons to enter the Ex: fax/telephone number you want to register (max. 120 digits, including spaces and pauses). TEL=20 545 8545_ • To enter a space, press Space. Spaces are optional and are ignored during dialling. • To enter a pause, press Redial/Pause (1 p. 9-2). • To correct a mistake in the number, press ¬ to delete the rightmost digit. Alternatively, press Clear to delete the entire number. • To cancel one-touch speed dialling for the button you selected, press Clear then Set.
11 This completes the basic one-touch speed dialling settings. To continue registering other onetouch speed dialling buttons, press Data Registration and repeat the procedure from step 5. -orTo end registering one-touch speed dialling buttons, press Stop to return to standby mode. -orTo register the transmission type for the current button you are registering, continue with the steps below. 12 Press Set. Ex: 05= Ex: 15:00 FaxOnly Ex: OFF 13 Use ∂ or ¨ to select ON. ON 14 Press Set twice.
■ If you selected REGULAR TX in step 15: 16 Press Set. Ex: 05= 17 Press Stop to return to standby mode. Ex: 15:00 FaxOnly ■ If you selected PSWD/SUBADDRESS in step 15: The other party’s fax machine may require an ITU-T standard subaddress and/or password to receive faxes. The subaddress/password you register here must match exactly the one(s) registered on the other party’s fax machine. Contact the other party to check their settings.
20 Press Set. Ex: 05= Ex: 15:00 21 To continue registering other onetouch speed dialling buttons, repeat the procedure from step 5. -orPress Stop to return to standby mode. • Use the destination labels provided with your FAX to label the one-touch speed dialling buttons. Stick the labels above each corresponding button. • To check your entries, you can print a list of all the numbers and names registered for one-touch speed dialling (1 p. 6-18).
Registering Coded Speed Dialling By registering a fax/telephone number under a coded speed dialling code, you can simplify dialling of that number to pressing Coded Dial and entering the registered twodigit code. When you register coded speed dialling, you will: – assign one of the 100 codes for the fax/telephone number you want to register. – register the fax/telephone number under that coded speed dialling code. – register a name for the coded speed dialling code.
8 Press Set twice. 9 Use the numeric buttons to enter the TELEPHONE NUMBER Ex: TEL=_ Ex: TEL=3 3758 2111_ fax/telephone number you want to register (max. 120 digits, including spaces and pauses). • To enter a space, press Space. Spaces are optional and are ignored during dialling. • To enter a pause, press Redial/Pause (1 p. 9-2). • To correct a mistake in the number, press ¬ to delete the rightmost digit. Alternatively, press Clear to delete the entire number.
12 Press Set. DATA ENTRY OK OPTIONAL SETTING 13 This completes the basic coded speed dialling settings. To continue registering other coded speed dialling codes, press Data Registration and repeat the procedure from step 7. -orTo end registering coded speed dialling codes, press Stop to return to standby mode. -orTo register the transmission type for the current code you are registering, continue with the steps below. 14 Press Set. Ex: A02= Ex: 15:00 FaxOnly Ex: OFF 15 Use ∂ or ¨ to select ON.
■ If you selected REGULAR TX in step 17: 18 Press Set. Ex: A02= 19 Press Stop to return to standby mode. Ex: 15:00 FaxOnly ■ If you selected PSWD/SUBADDRESS in step 17: The other party’s fax machine may require an ITU-T standard subaddress and/or password to receive faxes. The subaddress/password you register here must match exactly the one(s) registered on the other party’s fax machine. Contact the other party to check their settings.
22 Press Set. Ex: A02= Ex: 15:00 23 To continue registering other coded speed dialling codes, repeat the procedure from step 7. -orPress Stop to return to standby mode. n 6-12 FaxOnly To check your entries, you can print a list of all the numbers and names registered for coded speed dialling (1 p. 6-18). You may want to keep this list near your FAX to refer to it when dialling.
Registering Group Dialling If you frequently send documents to the same group of fax numbers, you can “group” these numbers under a one-touch speed dialling button or coded speed dialling code. You can then send to all the fax numbers in the group in one quick and simple operation. When you register group dialling, you will: – assign a one-touch speed dialling button or a coded speed dialling code for the group of fax numbers you want to register. – group up to 123 fax numbers under that button or code.
❚ To register a group under a coded speed dialling code: Press Coded Dial, then use the numeric buttons to enter the coded speed dialling code (00 to 99) under which you want to register the group. Ex: A21= • If a coded speed dialling code has already been registered, CODED SPEED or GROUP DIAL appears. If you wish to register a group under a button or code already registered for speed dialling, you must delete the previous information first (1 pp. 6-3, 6-8). n 8 Press Set twice.
• To add fax numbers to a previously registered group, simply enter them as explained in this step. • If you enter the wrong destination, or if you want to delete a destination already registered in a group, use ∂ or ¨ to select that entry, then press Clear. • To cancel group dialling for the button or code you selected, press Clear until all entries are deleted, then press Set. Press Stop to return to standby mode.
Using Speed Dialling Once you have registered fax/telephone numbers for one-touch speed dialling (1 p. 6-3), coded speed dialling (1 p. 6-8), or group dialling (1 p. 6-13), you can begin to send documents or make telephone calls with speed dialling. Sending a Document With Speed Dialling Follow this procedure to send a document using one-touch speed dialling, coded speed dialling, or group dialling: 1 Load the document, face down in the ADF (1 p. 4-3). • To adjust the resolution and contrast, see pp.
Making a Telephone Call With Speed Dialling Follow this procedure to dial a telephone number registered for one-touch or coded speed dialling on your FAX: 1 Make sure you have connected the optional handset or a telephone to the FAX (1 p. 2-6). 2 Press Hook. • You can also lift the handset instead of pressing Hook. TEL= 3 Enter the one-touch speed dialling button or coded speed dialling code assigned to the telephone number you want to dial.
Printing Speed Dialling Lists To check the fax/telephone numbers and names registered for speed dialling, you can print the speed dialling lists. You may want to keep these lists near your FAX to refer to them when dialling. Follow this procedure to print speed dialling lists: 1 Open the one-touch speed dial panel. 2 Press Report. 3 Use ∂ or ¨ to select SPEED DIAL LIST. 4 Press Set. ACTIVITY REPORT SPEED DIAL LIST 1-TOUCH LIST 5 Use ∂ or ¨ to select the list you want to print.
■ 1-TOUCH SPD DIAL LIST 1 27/12 2001 17:23 FAX 123 4567 CANON 001 *********************************** 27/12 2001 17:23 FAX 123 4567 CANON *** 1-TOUCH SPD DIAL LIST 1 *** NO. [ [ [ [ [ CONNECTION 01] 03] 04] 05] 12] 905 795 1111 GROUP DIAL 2 50921 NO.
■ CODED SPEED DIAL LIST 1 27/12 2001 17:23 FAX 123 4567 CANON 001 *********************************** 27/12 2001 17:23 FAX CODED 123 4567 CANON SPEED DIAL LIST 1 *** *** NO. [A [A [A [A [A [A CONNECTION 00] 01] 02] 03] 21] 32] 2131 1250 03 3758 2111 1 49 39 25 NO.
■ GROUP DIAL LIST 27/12 2001 17:23 FAX 123 4567 CANON 001 *************************** *** GROUP DIAL LIST *** *************************** [ 03] Canon GROUP 2 04] 00] 02] 32] 2 50921 2131 1250 1 49 39 25 25 81 773 3173 [ 01] 905 795 1111 [A 03] 516p488 6700 Canon Canon Canon Canon ITALIA DEUTSCH. FRANCE UK Canon CANADA Canon U.S.A.
6-22 Speed Dialling Chapter 6
Chapter 7 Sending Faxes Chapter 7 Sending Faxes Sending Faxes Preparing to Send a Fax ..........................................................................7-2 Documents You Can Fax........................................................................7-2 Setting the Scanning Resolution ............................................................7-2 Setting the Scanning Contrast................................................................7-3 Dialling Methods .....................................
Preparing to Send a Fax Documents You Can Fax For information on the types of documents you can fax, their requirements, and details on loading documents, see Chapter 4. Setting the Scanning Resolution You can set the scanning resolution of documents you send. The higher the resolution the higher the output quality at the other end, but the slower the transmission speed. Adjust the scanning resolution according to the type of document you are sending.
Setting the Scanning Contrast You can adjust the degree of contrast at which your document is scanned for sending and copying. Adjust according to how light or how dark your document is. Follow this procedure to set the scanning contrast for sending and copying: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME 4 Use ∂ or ¨ to select SCAN SCAN CONTRAST CONTRAST. 5 Press Set.
Dialling Methods There are several ways of dialling the fax number(s) you want to send to. They are as follows: • Regular Dialling Dial a fax number by using the numeric buttons, similar to dialling a telephone number. • One-Touch Speed Dialling Dial a fax number by pressing the one-touch speed dialling button (01 to 24) assigned to the fax number. For details on registering and using one-touch speed dialling, see pp. 6-3, 6-16.
Sending Methods This section explains the two main sending methods: Memory sending and Manual sending via the handset. Memory Sending Memory sending is a quick and easy way to send a document. As the FAX scans the first page of a multipage document into its memory, it begins calling the other party and transmitting the information even as the remaining pages are being scanned. Since the FAX is multitasking, you can even scan a document into memory while performing other tasks.
3 Press Start/Copy to begin scanning for sending, or if you used speed dialling, wait a few seconds for the FAX to begin scanning automatically. • If you do not want the FAX to begin scanning automatically after a few seconds, disable the TIME OUT setting (1 p. 14-6). • To cancel sending once dialling has started, press Stop then T (1 p. 7-8). • If the number you are calling is busy, the FAX redials the number automatically after a few minutes (1 p. 7-9).
4 Dial the other party’s fax/telephone number. • For dialling methods, see p. 7-4. • If you make a mistake during dialling, press Hook or hang up the handset and start again from step 3. Ex: TEL= 7654321 ■ If you hear a high-pitched signal instead of a voice: 5 Press Start/Copy to begin sending the document. • If you picked up the handset to dial, press Start/Copy and hang up. ■ If you hear a voice: 5 Pick up the handset and start your conversation.
Cancelling Sending Follow this procedure if you want to stop sending a document before transmission is completed: ■ If you are sending a document using manual sending via the handset: 1 Press Stop. • The transmission is cancelled. • The FAX prints an ERROR TX REPORT (1 p. 11-4). ■ If you are sending a document using memory sending: 1 Press Stop. • The FAX asks you to confirm that you want to cancel sending. CANCEL? AYES #NO YES=(A) NO=(#) 2 Press T to cancel sending.
Redialling When the Line is Busy There are two methods of redialling: Manual redialling and Automatic redialling. This section explains these two methods. Manual Redialling Press Redial/Pause to dial the last number you dialled with the numeric buttons. (This starts redialling regardless of whether automatic redialling is enabled.) Cancelling Manual Redialling To cancel manual redialling, press Stop.
2 Press Stop. CANCEL? AYES #NO • The FAX asks you to confirm that you want to cancel automatic redialling. YES=(A) NO=(#) 3 Press T to cancel redialling. • Redialling is not cancelled until you press T. • If you change your mind and want to continue redialling, press #. • The FAX prints an ERROR TX REPORT (1 p. 11-4). Setting the Options for Automatic Redialling You can set the following options for automatic redialling: • Whether the FAX redials automatically (default: on).
8 Use ∂ or ¨ to select the setting you want. • You can select from the following: – ON Enables automatic redialling. – OFF Disables automatic redialling. ■ If you selected OFF in step 8: 9 Press Set. 10 Press Stop to return to standby mode. TIME OUT Ex: 15:00 FaxOnly ■ If you selected ON in step 8: 9 Press Set twice. 10 Use the numeric buttons to enter the REDIAL TIMES Ex: 2TIMES Ex: 5TIMES number of times you want the FAX to redial. • You can select from 1 to 10 times.* 11 Press Set twice.
Sending the Same Document to Several Fax Numbers (Sequential Broadcasting) This feature, also called Sequential Broadcasting, allows you to send the same document to several fax numbers in one operation. Simply load the document, enter the fax numbers, and the FAX will then scan the document into its memory and send the document to all the fax numbers you entered, one after the other. You can send the same document to as many as 125 fax numbers using this feature.
n • You can enter the fax numbers in any order. • If you enter a wrong destination, press Clear, then enter the correct destination. • You must enter the second destination within five seconds of entering the first one. All subsequent destinations must be entered within 10 seconds. If you wait longer than these times, the FAX automatically begins scanning the document for sending. If you do not want the FAX to begin scanning automatically after a few seconds, disable the TIME OUT setting (1 p. 14-6).
Delayed Sending Your FAX allows you to scan a document into its memory and send it automatically to as many as 125 fax numbers at a preset time within the next 24 hours. This is called Delayed sending or Timer sending. By using this feature, you can take advantage of lower long distance rates at night, for example. n To use delayed sending correctly, make sure the correct time is set on your FAX (1 p. 3-6).
7 Enter up to 125 fax numbers you want to send to using any of the following methods: ❚ One-touch speed dialling: Press the one-touch speed dialling button(s) you want. ❚ Coded speed dialling: Press Coded Dial, then use the numeric buttons to enter the twodigit code you want. Repeat for other codes. Ex: TEL=905 795 1111 Ex: A01 Ex: TEL=03 3758 2111 Ex: TEL= • Be sure to press Coded Dial before each code. ❚ Regular dialling: Use the numeric buttons to enter the fax number you want, then press Set.
Printing a Document Set for Delayed Sending Follow this procedure to print a document stored in memory for delayed sending: 1 Open the one-touch speed dial panel. 2 Press Delayed Transmission. REGISTER 3 Use ∂ or ¨ to select PRINT. PRINT 4 Press Set. Ex: TX/RX NO. 5 Use ∂ or ¨ to select the transaction Ex: TX/RX NO. #0003 number (TX/RX NO.) of the document you want to print. 0001 • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (1 p. 9-5).
Deleting a Document Set for Delayed Sending Follow this procedure to delete a document stored in memory for delayed sending: 1 Open the one-touch speed dial panel. 2 Press Delayed Transmission. REGISTER 3 Use ∂ or ¨ to select DELETE FILE. DELETE FILE 4 Press Set. Ex: TX/RX NO. 5 Use ∂ or ¨ to select the transaction Ex: TX/RX NO. #0003 number (TX/RX NO.) of the document you want to delete. 0001 • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (1 p. 9-5).
Using Alternative Telephone Networks (UK Only) Your FAX has a built-in feature that allows you to send documents and make telephone calls with an alternative long distance service, such as the UK Call, Global Call, and Day Call Services of Cable and Wireless Communications Limited available to users in the UK. Subscribers to such services can save money on most long distance communications.
Registering an Alternative Telephone Network Follow this procedure to register the access and ID codes under the M button for an alternative telephone network: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set twice. USER SETTINGS DATE & TIME 4 Use ∂ or ¨ to select M-KEY SETTING. 5 Press Set. M-KEY SETTING Ex: OFF 6 Use ∂ or ¨ to select ON. ON 7 Press Set twice. ACCESS CODE Ex: 132 8 Use ∂ or ¨ to select the access code.
■ If you selected 131P in step 8: 9 Press Set twice. ID CODE Ex: 10 Use the numeric buttons to enter the Ex: 123456789 ID code (max. 20 digits, no pauses necessary). • This ID code is given to you by Cable and Wireless Communications Limited (or another alternative service). • If an ID code is already registered, you will see a string of asterisks (AAAAA) in the LCD. 11 Press Set. 12 Press Stop to return to standby mode.
5 Press Start/Copy to begin scanning for sending. • The FAX automatically dials the access and ID codes registered under the M button and then dials the other party’s fax number. • To cancel sending once dialling has started, press Stop then T (1 p. 7-8). n • To protect your access and ID codes, they will not appear on any reports. • If you frequently call the same numbers with this feature, you can register the access and ID codes together with a fax/telephone number for speed dialling (1 below).
7-22 Sending Faxes Chapter 7
Receiving Faxes Receiving Methods...................................................................................8-2 Receiving Faxes Automatically: FAX ONLY MODE ...............................8-3 Setting FAX ONLY MODE ..................................................................8-3 Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode...................................................................................8-5 Setting Fax/Tel Mode............................................
Receiving Methods The FAX provides you with several modes for receiving faxes. To determine which mode best suits your requirements, refer to the table below: Receive Mode Main Use Operation Requirements Details FAX ONLY MODE Fax The FAX answers all Separate telephone calls as fax calls. It line for fax use only. receives faxes automatically and disconnects voice calls. p. 8-3 Fax/Tel Mode Fax/Tel The FAX automatically switches between fax and voice calls.
If you have a separate telephone line for fax use only, connect your FAX to this line and set FAX ONLY MODE. Your FAX will answer all calls as fax calls. Setting FAX ONLY MODE Your FAX is factory-set to FAX ONLY MODE. If you have not changed the receive mode to Fax/Tel Mode or NET SWITCH*, simply follow this procedure: 1 Press Receive Mode to select FAX ONLY MODE FAX ONLY MODE.
10 Press Stop to return to standby mode. Ex: 15:00 FaxOnly 11 Confirm that FaxOnly is displayed in Ex: 15:00 FaxOnly the LCD. • If FaxOnly is not displayed, press Receive Mode to select FAX ONLY MODE. After a few seconds, the LCD returns to standby mode. The FAX treats all incoming calls as fax calls. It receives faxes automatically and disconnects any voice calls. n 8-4 The FAX does not ring when it receives a fax call.
Set this mode if you only have one telephone line for fax and telephone use and want your FAX to automatically switch between fax and voice calls. n For this mode, you need to connect the optional handset or a telephone to your FAX (1 p. 2-6). Setting Fax/Tel Mode Follow this procedure to set the receive mode to FAX/TEL AUTO SW (Fax/Tel Mode): 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select RX SETTINGS.
Setting the Options for Fax/Tel Mode If you set Fax/Tel Mode, you can control precisely how the FAX handles incoming calls by adjusting the following settings: – RING START TIME setting: Adjust the time the FAX takes to check whether a call is from a fax machine or from a telephone (default: 8 seconds). – F/T RING TIME setting: Adjust the length of time the FAX rings when the call is from a telephone (default: 22 seconds).
1 Follow steps 1 to 9 on page 8-5. Receiving Faxes Follow this procedure to set the Fax/Tel Mode options: RING START TIME 2 Press Set. Ex: 8SEC 3 Use the numeric buttons to enter the Ex: 9SEC RING START TIME duration. • You can select from 0 to 30 seconds. • See the previous page for details on this setting. 4 Press Set twice. 5 Use the numeric buttons to enter the F/T RING TIME Ex: 22SEC Ex: 30SEC F/T RING TIME duration. • You can select from 10 to 60 seconds.
Receiving Faxes Manually: MANUAL MODE Set this mode if you only have one telephone line that you use mainly for voice calls, and only occasionally to receive faxes. For this mode, you will need to connect the optional handset or a telephone to your FAX to be able to receive voice calls and also to manually activate reception of documents.
Receiving Faxes ■ If you hear a long beep tone or silence: 4 Someone is trying to send you a fax. Press Start/Copy on your FAX and hang up to begin receiving the document. • If you are using the telephone and it is located away from your unit, dial 25 (the default remote receiving ID) on your telephone and hang up. ■ If you hear a voice: 4 Start your conversation. If the caller wants to send a fax after talking to you, ask them to press the start button on their fax machine.
Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an answering machine to the FAX allows you to receive faxes and telephone messages while you are out. In ANS.MACHINE MODE, the FAX allows the answering machine to answer incoming calls, then listens for the fax tone and automatically receives the fax if it detects this tone. Setting ANS.MACHINE MODE n For this mode, you need to connect an answering machine or a telephone with an answering machine to your FAX (1 p. 2-6).
The FAX is a multitasking device so it can receive faxes and voice calls while you are performing other tasks. If the FAX cannot print a received fax because it is performing another task that prevents it from doing so, it will receive the fax in memory. Then, as soon as it completes the other task, the FAX automatically prints the received fax from memory.
Telstra FaxStream™ Duet (Australia Only) In Australia, Telstra offers the FaxStream™ Duet capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your unit recognises and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call.
n Ex: 15:00 Receiving Faxes 10 Press Stop to return to standby mode. NET SW. When the RX MODE setting is set to NET SWITCH, no other receive mode can be selected with the Receive Mode button. Network Switch System Operation The procedure for using the network switch system is almost the same as when using the FAX over a normal telephone line.
Telecom FaxAbility (New Zealand Only) In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your unit recognises and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call.
The procedure for using the network switch system is almost the same as when using the FAX over a normal telephone line. When you receive calls, however, the unit will respond slightly differently as described below: When you hear the telephone call ring pattern: Pick up the handset and talk normally. If you hear a slow beep, it means the call is from a fax machine trying to send a fax. Press Start/Copy to receive the fax.
8-16 Receiving Faxes Chapter 8
Special Features Special Dialling .........................................................................................9-2 Entering Pauses in a Fax/Telephone Number........................................9-2 Switching Temporarily to Tone Dialling...................................................9-3 Confirming a Dial Tone ...........................................................................9-4 Dialling Through a Switchboard .............................................................
Special Dialling Entering Pauses in a Fax/Telephone Number You may need to enter pauses in a fax/telephone number in the following situations: – When you dial or register an overseas number. The length and position of the pause depends on the telephone system of your country. – When your FAX is connected to a switchboard. For details, see p. 3-9.
Switching Temporarily to Tone Dialling n To talk to the other party, you will need to connect the optional handset or a telephone to your FAX (1 p. 2-6). 1 Press Hook. TEL= • You can also lift the handset instead of pressing Hook. 2 Use the numeric buttons to dial the Ex: TEL= 7654321 Ex: TEL= 7654321T Ex: TEL=7654321TA34 telephone number of the information service. • The FAX connects using the pulses required by your telephone line.
Confirming a Dial Tone* This feature allows you to set your FAX to listen for and detect a dial tone in the middle of a fax/telephone number before dialling the rest of the number. This is called Dial tone detection.
Documents Stored in Memory Printing a List of Documents Stored in Memory The FAX can print a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each document. Once you know the transaction number of a document in memory, you can print it, send it, or delete it. These procedures are described on the following pages. Follow this procedure to print a list of documents stored in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. DOC.
Printing a Document Stored in Memory Follow this procedure to print a document stored in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. DOC. MEMORY LIST 3 Use ∂ or ¨ to select PRINT PRINT DOCUMENT DOCUMENT. 4 Press Set. Ex: TX/RX NO. 5 Use ∂ or ¨ to select the transaction Ex: TX/RX NO. #0003 number (TX/RX NO.) of the document you want to print. 0001 • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (1 p. 9-5).
Sending a Document Stored in Memory Follow this procedure to send a document received in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. 3 Use ∂ or ¨ to select RESEND Special Features DOC. MEMORY LIST RESEND DOCUMENT DOCUMENT. 4 Press Set. Ex: TX/RX NO. 5 Use ∂ or ¨ to select the transaction Ex: TX/RX NO. #5003 number (TX/RX NO.) of the document you want to send. 0001 • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (1 p. 9-5).
❚ Regular dialling: Use the numeric buttons to enter the fax number you want, then press Set. Ex: TEL=2 887 0166 • You can only enter one fax number this way. • If you enter a wrong destination, press Clear, then enter the correct destination. • To review the destinations entered, use ∂ or ¨ to scroll through the numbers. n 8 Press Set to begin sending. • To cancel sending once dialling has started, press Stop then T. Sending to all the destinations you specified in step 7 will be cancelled.
Deleting a Document Stored in Memory Follow this procedure to delete a document stored in memory: 1 Open the one-touch speed dial panel. 2 Press Memory Reference. 3 Use ∂ or ¨ to select DELETE Special Features DOC. MEMORY LIST DELETE DOCUMENT DOCUMENT. 4 Press Set. Ex: TX/RX NO. 5 Use ∂ or ¨ to select the transaction Ex: TX/RX NO. #0003 number (TX/RX NO.) of the document you want to delete. 0001 • If you are unsure of the transaction number (TX/RX NO.), print the DOC. MEMORY LIST (1 p. 9-5).
Polling What is Polling? In normal faxing, a fax machine sends a document to another fax machine. With polling, a fax machine calls another fax machine and requests that a document be sent to it; in other words, it “polls” that fax machine.
Follow this procedure to poll one or several fax machine(s): 1 Open the one-touch speed dial panel. 2 Press Polling. 3 Use ∂ or ¨ to select POLLING RX. Special Features POLLING TX POLLING RX 4 Press Set. 5 Enter up to 125 fax numbers you want to poll using any of the following methods: ❚ One-touch speed dialling: Press the one-touch speed dialling button(s) you want. ❚ Coded speed dialling: Press Coded Dial, then use the numeric buttons to enter the twodigit code you want. Repeat for other codes.
Cancelling Polling Receiving To cancel polling receiving, follow the same procedure as for cancelling receiving (1 p. 8-11). Polling Sending In polling sending, your FAX holds a document in its polling box so that other fax machines can retrieve it. You may find polling sending convenient in the following situations: – A company department might store a document in the FAX so that other departments can retrieve it if they require that document.
5 Press Set three times. SETUP FILE 6 Use the numeric buttons to enter a Ex: name for the polling box (max. 24 characters, including spaces). _ :A Canon Dpt.1_ :1 Special Features FILE NAME • If you are unsure how to enter characters, see p. 3-2. • If you have already registered a name that you want to keep, ignore this step. 7 Press Set twice. DATA ENTRY OK PASSWORD 8 Use the numeric buttons to enter a Ex: four-digit password.
10 Use the numeric buttons to enter a password (max. 20 digits, including A, #, and spaces). Ex: #123456 • The fax machine(s) that will be polling your FAX must have this password registered to be able to retrieve the document. • If you do not want to register a password, ignore this step. • If you have already registered a password that you want to keep, ignore this step. 11 Press Set twice. ERASE AFTER TX Ex: ON 12 Use ∂ or ¨ to select if the document remains in the FAX’s memory after it is polled.
Scanning a Document into the Polling Box Follow this procedure to store a document in the polling box so that other fax machines can retrieve it: You need to set up the polling box before you can scan a document into the polling box (1 p. 9-12). 1 Load the document, face down in the ADF (1 p. 4-3). • To adjust the resolution and contrast, see pp. 7-2, 7-3. • You may be unable to scan if the memory used (shown in the LCD) is close to 100%.
2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select POLLING BOX. POLLING BOX 5 Press Set. SETUP FILE 6 Use ∂ or ¨ to select the setting you want. • You can select from the following: – CHANGE DATA Select this setting if you want to change the polling box settings. – DELETE FILE Select this setting if you want to delete the polling box settings. ■ If you selected CHANGE DATA in step 6: 7 Press Set.
Restricting Use of Your FAX By enabling this feature, you can prevent unauthorised use of your FAX to make calls and send faxes. Special Features Enabling Restriction of Your FAX Follow this procedure to enable restriction of your FAX: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select SYSTEM SYSTEM SETTINGS SETTINGS. 5 Press Set three times. UN/LOCK PHONE LOCK PHONE Ex: OFF 6 Use ∂ or ¨ to select ON.
10 Press Stop to return to standby mode. Ex: 15:00 FaxOnly Restriction of your FAX is now enabled. No one can make calls or send faxes. (This setting does not restrict incoming calls or faxes.) Cancelling Restriction of Your FAX Follow this procedure to cancel restriction of your FAX: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select SYSTEM SYSTEM SETTINGS SETTINGS. 5 Press Set twice.
9 Press Set three times. PASSWORD Ex: PASSWORD 1234 10 Press Stop to return to standby mode. Ex: 15:00 Special Features RX RESTRICTION FaxOnly Restriction of your FAX is now disabled. Anyone can make calls or send faxes.
Restricting Reception By enabling this feature, you can restrict reception of faxes to only the numbers registered for speed dialling on your FAX. This feature is useful to prevent reception of unsolicited faxes (e.g. junk mail). Follow this procedure to enable or disable receiving restriction: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select SYSTEM SYSTEM SETTINGS SETTINGS. 5 Press Set.
Chapter 10 Copying Chapter 10 Copying Copying Documents You Can Copy.....................................................................10-2 Making Copies ........................................................................................10-2 Making a Quick Single Copy .................................................................
Documents You Can Copy For information on the types of documents you can copy, their requirements, and details on loading documents, see Chapter 4. Making Copies Follow this procedure to make copies: 1 Adjust the paper delivery selector if necessary (1 p. 5-4). 2 Load the document, face down in the Ex: ADF (1 p. 4-3). MEMORY USED 0% (Currently used memory) • To adjust the contrast, see p. 7-3. DOCUMENT READY (Standby to scan) 3 Press Start/Copy.
7 If you want to make multiple copies, Ex: use the numeric buttons to enter the number of copies. COPY 80% 05 • You can make up to 99 copies. The FAX copies at 400 × 300 dpi for single copies, and at 200 × 300 dpi for multiple copies. For best quality output, make one copy at a time. n 8 Press Start/Copy to begin copying. n You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print, send, or delete any documents stored in memory to free up space in the FAX’s memory (1 p.
10-4 Copying Chapter 10
Chapter 11 Reports and Lists Reports and Lists Summary of Reports and Lists .............................................................11-2 ACTIVITY REPORT..................................................................................11-3 TX (Transmission) REPORT...................................................................11-4 MULTI TX/RX (Transaction) REPORT..................................................11-5 RX (Reception) REPORT .............................................................
Summary of Reports and Lists The table below shows the lists and reports that can be printed from your FAX. Refer to the pages indicated for more details. 11-2 Report or List Description Details USER’S DATA LIST Lists the current settings of your FAX and the registered sender information. p. 14-2 ACTIVITY REPORT Shows recent facsimile transactions performed by your FAX. You can enable or disable automatic printing of this report after every 20 transactions.
ACTIVITY REPORT The FAX is factory-set to automatically print an ACTIVITY REPORT after every 20 transactions. If you want to print an ACTIVITY REPORT before it is automatically printed, follow this procedure: 1 Open the one-touch speed dial panel. 2 Press Report. ACTIVITY REPORT 3 Press Set. PRINTING REPORT • The FAX prints an ACTIVITY REPORT. Transactions in an ACTIVITY REPORT are listed chronologically. 27/12 2001 15:00 FAX 123 4567 CANON 001 ST. TIME CONNECTION TEL CONNECTION ID NO.
TX (Transmission) REPORT The FAX is factory-set to print a TX (transmission) REPORT only when an error occurs during sending. To change this setting, see TX REPORT, p. 14-5. If you set the FAX to print a report, a TX REPORT or an ERROR TX REPORT similar to the ones below, will be printed depending on the setting you select. 27/12 2001 14:52 FAX 123 4567 CANON 001 ********************* *** TX REPORT *** ********************* TRANSMISSION OK TX/RX NO CONNECTION TEL SUBADDRESS CONNECTION ID ST.
MULTI TX/RX (Transaction) REPORT A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when you send the same document to several fax numbers, or when you poll multiple fax numbers in one operation.
11-6 Reports and Lists Chapter 11
Chapter 12 Maintenance Maintenance Periodic Cleaning ...................................................................................12-2 Cleaning the FAX’s Exterior .................................................................12-2 Cleaning the FAX’s Interior...................................................................12-3 Cleaning the Scanner Components .....................................................12-5 Replacing the Toner Cartridge ....................................................
Periodic Cleaning This section describes the necessary cleaning procedures for your FAX. Please note the following before cleaning your unit: • Be sure to disconnect the power cord before cleaning the FAX. Since documents in memory are erased when the power is disconnected, print or send any documents stored in memory before disconnecting the power cord (1 p. 9-5). • Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges.
Cleaning the FAX’s Interior To prevent toner powder and paper dust from accumulating inside the FAX and affecting print quality, clean the unit’s print area periodically. Follow this procedure to clean inside the FAX: 1 Disconnect the power cord from the FAX. 2 Lift the latch and open the front cover. c Do not open the front cover without lifting the latch since this may damage your unit. 3 Hold the toner cartridge by its handle and remove it from the FAX.
5 When you are finished, reinsert the toner cartridge. Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Always hold the toner cartridge by its handle. 6 Use both hands to close the front cover. 7 Reconnect the power cord.
Cleaning the Scanner Components Follow this procedure to periodically check and clean the scanner components: 1 Disconnect the power cord from the FAX. 2 Use both hands to gently open the operation panel. • It only opens partially. 3 While holding the operation panel n • If the scanner components are dirty, the documents you send or copy will also be dirty. • Be sure to use a soft cloth to avoid scratching the components.
5 Use a clean, soft, dry, lint-free cloth to wipe any paper dust from the areas surrounding the separation roller (shaded area in the the illustration). SEPARATION ROLLER 6 When you are finished, close the operation panel by pressing it down from the centre. • Be sure to close the operation panel until it locks into place, or the unit will not function properly. 7 Reconnect the power cord.
Replacing the Toner Cartridge The only component of your FAX you will need to replace is the FX-3 toner cartridge. Although Canon manufactures many different toner cartridges, the FX-3 toner cartridge is the only one designed for use with your FAX. To purchase this toner cartridge, contact your local authorised Canon dealer or the Canon help line. When CHANGE CARTRIDGE appears in the LCD, you may need to replace the toner cartridge.
4 Hold the toner cartridge by its handle and remove it from the FAX. • Discard the old toner cartridge immediately according to the local laws and regulations for disposal of consumables. To recycle your used toner cartridge, simply follow the instructions included with your new FX-3 toner cartridge. HANDLE 5 Remove the new FX-3 toner cartridge from its protective bag. • Save the protective bag in case you need to repack the toner cartridge at a later date.
8 Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Always hold the toner cartridge by its handle. 9 Use both hands to close the front Maintenance cover.
12-10 Maintenance Chapter 12
Chapter 13 Troubleshooting Troubleshooting Clearing Jams .........................................................................................13-2 Jams in the ADF ...................................................................................13-2 Paper Jams ..........................................................................................13-3 Jams in the Paper Delivery Slots .....................................................13-3 Jams Inside the Unit......................................
Clearing Jams Jams in the ADF When a document jams or misfeeds in the ADF, the LCD displays CHECK DOCUMENT. Follow this procedure to clear the document jam: n You do not need to unplug the FAX when clearing document jams. 1 Press Stop. 2 Use both hands to gently open the operation panel. • It only opens partially. • Do not try to pull the document out without opening the operation panel since you may tear or smudge the document. 3 While holding the operation panel open, remove the document.
Paper Jams When paper jams in the FAX, the LCD displays CLEAR PAPER JAM. Try clearing the jam by following the procedure in Jams in the Paper Delivery Slots below. If this does not clear the jam, follow the procedure in Jams Inside the Unit. Jams in the Paper Delivery Slots Follow this procedure to clear a paper jam in the paper delivery slots: n You do not need to unplug the FAX when clearing paper jams. 1 Gently pull any jammed paper out of the unit as shown.
2 Hold the toner cartridge by its handle and remove it from the FAX. • To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. HANDLE 3 Move the paper release lever back. c • The fixing assembly becomes extremely hot when the unit is in use. Be very careful not to touch it so as to avoid injury. • Be careful not to touch the transfer charging roller since this adversely affects print quality.
4 Locate the paper jam and clear it as explained on the following pages. z MULTI-PURPOSE TRAY AREA x FIXING ASSEMBLY AREA z Multi-purpose tray area: Hold the unit steady and carefully pull the jammed paper straight out from the unit. Chapter 13 Troubleshooting • Do this carefully to prevent tearing the jammed paper. If you do tear it, be sure to remove any torn pieces from the unit since these will cause paper to jam again.
x Fixing assembly area: Top edge of the jammed paper in the fixing assembly: Push the jammed paper back q, then pull it carefully towards you to remove it w. c The fixing assembly becomes extremely hot when the unit is in use. Be very careful not to touch it so as to avoid injury. 2 1 DO NOT TOUCH THE FIXING ASSEMBLY Top edge of the jammed paper has passed through the fixing assembly: Pass the jammed paper under the roller. Use both hands to carefully pull out the jammed paper.
5 When you are finished, reinsert the toner cartridge. Hold the toner cartridge by its handle and insert it into the FAX as far as it will go, making sure that its tabs are aligned with the rails inside the unit. • Always hold the toner cartridge by its handle. 6 Move the paper release lever forward. 7 Use both hands to close the front cover. 8 Reload paper in the multi-purpose tray (1 p. 2-14).
LCD Messages The following messages are displayed in the LCD when the FAX is performing a task, or when it encounters an error. The error code appears in the ACTIVITY REPORT (1 p. 11-3). Message Error Code Cause AUTO REDIAL BUSY/NO SIGNAL 13-8 Troubleshooting — #018 Action The unit is waiting to Wait for the unit to redial the other party’s automatically redial the fax fax number because the number (1 p. 7-9). line was busy or the other party did not answer when you tried to send the document.
CHANGE CARTRIDGE CHECK COVER Error Code Cause — — Action The toner inside the toner cartridge may be unevenly distributed. Redistribute the toner inside the toner cartridge (1 p. 12-7). If the message remains, replace the toner cartridge (1 p. 12-7). The toner cartridge is empty. Replace the toner cartridge (1 p. 12-7). The front cover is open. Close the front cover.
Message Error Code Cause CHK SUBADDR/PSWD Action You attempted to send a document or poll another fax machine with the incorrect subaddress and/or password. Contact the other party to check their settings. Change your settings if necessary (1 pp. 6-3, 6-8). There is a paper jam. Clear the paper jam (1 p. 13-3), then reload paper in the multi-purpose tray (1 p. 2-14). #003 The document is longer than 1 metre. Use a copier to make a reduced copy of the document and then send the copy.
MEMORY USED nn % Error Code Cause Action — Shows the percentage of memory currently in use. If you need more space, wait for the unit to send any faxes. Also, print, send, or delete any documents in memory you no longer need (1 p. 9-5). NO RX PAPER #012 The other party’s fax machine is out of paper or its memory is full. Contact the other party and have them load paper in their fax machine or free up space in their fax machine’s memory.
Message Error Code Cause Action REC’D IN MEMORY — The unit received the fax in memory because paper or toner ran out, or a paper jam occurred during reception. Load paper in the multipurpose tray (1 p. 2-14), replace the toner cartridge (1 p. 12-7), or clear the paper jam (1 p. 13-3). SELECT POL REJCT #082 You attempted to poll a fax machine with a subaddress, but the other party has not set a subaddress or their fax machine does not support polling with a subaddress.
Paper Feeding Problems ■ Paper does not feed properly. The multi-purpose tray may contain too many sheets. • Make sure you load the correct quantity (1 p. 5-2). The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-14). ■ Multiple sheets feed together into the FAX. The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-14). The multi-purpose tray may contain too many sheets.
You dialled or have been provided with an incorrect number. • Dial the number again, or check that you have the correct number. The other party’s fax machine may be out of paper. • Contact the other party and ask them to make sure paper is loaded in their fax machine. There may be other documents being sent from memory. • Allow time for those documents to finish sending. An error may have occurred during sending. • Print an ACTIVITY REPORT and check for an error code (1 p. 11-3).
■ Errors occur frequently while sending. The telephone lines may be in poor condition, or you may have a bad connection. • Lower the transmission speed (1 TX START SPEED, p. 14-10). n If none of these solutions solve the problem, unplug the FAX and wait for at least five seconds. Then plug it back in and try sending again. If you still cannot send, contact your local authorised Canon dealer or the Canon help line. Receiving Problems ■ Cannot receive a fax automatically.
An error may have occurred during reception. • Check the LCD for an error message (1 p. 13-8). • Print an ACTIVITY REPORT and check for an error code (1 p. 11-3). The multi-purpose tray may be empty. • Make sure paper is loaded in the multi-purpose tray (1 p. 2-14). The other party’s fax machine may not send the CNG signal that tells your FAX that the incoming call is a fax call. • Some fax machines cannot send this signal. In such cases, you will have to receive the fax manually (1 p. 8-8).
Toner may be low or unevenly distributed. • Redistribute the toner inside the toner cartridge (1 p. 12-7). If the problem persists, replace the toner cartridge (1 p. 12-7). ■ Cannot receive using Error Correction Mode (ECM). The other party’s fax machine may not support ECM. • If this is the case, the document is received without ECM. ECM may be disabled. • Make sure ECM on your FAX is enabled (1 ECM RX, p. 14-7). • Contact the other party to check if ECM on their fax machine is enabled.
Telephone Problems ■ Cannot dial. The telephone line cord may not be connected properly. • Make sure it is connected properly (1 p. 2-6). The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the FAX and into the wall outlet (1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. The FAX may not be set for the correct telephone line type. • Make sure the FAX is set for the correct telephone line type (1 p.
You may not have removed the plastic seal from the toner cartridge. • Make sure you install the toner cartridge properly (1 p. 2-11). The toner cartridge may need to be replaced. • Replace the toner cartridge (1 p. 12-7). ■ Printout does not match paper size. The paper may not be loaded correctly. • Make sure the paper stack is loaded correctly in the multi-purpose tray (1 p. 2-14). ■ Printout is skewed. The paper may not be loaded correctly.
General Problems ■ FAX has no power. The power cord may not be plugged in securely. • Check that the power cord is plugged securely into the FAX and into the wall outlet (1 p. 2-8). If the unit is plugged into a power strip, make sure the power strip is plugged in and turned on. The power cord may not be supplying power. • Check the power cord by substituting with another, or by using a voltmeter to test it for continuity. ■ Nothing appears in the LCD. The power cord may not be plugged in securely.
If You Cannot Solve a Problem If you cannot solve the problem after having referred to the information in this chapter, contact your local authorised Canon dealer or the Canon help line. Canon’s support personnel are trained in the technical support of Canon’s products and will able to help you with your problem. n c Attempting to repair the FAX yourself may void the limited warranty.
If a Power Cut Occurs If power is suddenly lost due to a power cut or accidental unplugging, a built-in battery retains the FAX’s settings. However, any documents stored in memory will be lost. During a power cut, functions are limited as follows: • You cannot make telephone calls from the optional handset. Also, depending on the telephone, you may not be able to make telephone calls. • You cannot send, receive, or copy documents.
Chapter 14 Summary of Settings Summary of Settings Understanding the Menu System .........................................................14-2 Printing a List to Check the Current Settings .......................................14-2 Accessing the Menus ...........................................................................14-3 USER SETTINGS Menu ..........................................................................14-4 REPORT SETTINGS Menu ..........................................................
Understanding the Menu System The FAX menu system allows you to customise the way your unit operates. It consists of seven menus, each containing settings that control different functions of your FAX. Before adjusting any settings, you may want to print the USER’S DATA LIST to check the current settings (1 below). Printing a List to Check the Current Settings You can print the USER’S DATA LIST to check the current settings of your FAX as well as the registered sender information (1 p. 3-5).
Accessing the Menus Follow this procedure to access the different menus: 1 Open the one-touch speed dial panel. 2 Press Data Registration. DATA REGSTRATION 3 Press Set. USER SETTINGS 4 Use ∂ or ¨ to select the menu you want. • You can select from the following: – USER SETTINGS (1 p. 14-4) – REPORT SETTINGS (1 p. 14-5) – TX SETTINGS (1 p. 14-6) – RX SETTINGS (1 p. 14-7) – PRINTER SETTINGS (1 p. 14-8) – POLLING BOX (1 p. 14-9) – SYSTEM SETTINGS (1 p.
USER SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings DATE & TIME Sets the current date and time (1 p. 3-6). – UNIT TELEPHONE # Enters the fax/telephone number you want to appear at the top of each fax page you send (1 p. 3-6). – UNIT NAME Enters the name or company name you want to appear at the top of each fax page you send (1 p. 3-6).
REPORT SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings TX REPORT Enables/disables automatic printing of a TX (transmission) REPORT (1 p. 11-4). PRINT ERROR ONLY: Prints a report only when a transmission error occurs. OUTPUT YES: Prints a report every time you send a document. OUTPUT NO: No report is printed.
TX (Transmission) SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings ECM TX Enables/disables Error Correction Mode (ECM) during transmission. ON OFF MID PAUSE SET Selects the length of a pause entered within a fax/telephone number with the Redial/Pause button. 2 SEC (1 to 15)* AUTO REDIAL Enables/disables automatic redialling if the other party’s ON line is busy on the first attempt (1 p. 7-9).
RX (Reception) SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings ECM RX Enables/disables Error Correction Mode (ECM) during reception. ON OFF RX MODE Selects the receive mode (1 Chapter 8). If you select FAX/TEL AUTO SW, you can select additional sub-settings (1 p. 8-6).
PRINTER SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings RX REDUCTION Enables/disables reduction of faxes to fit on the paper loaded in the multi-purpose tray. ON OFF If you select ON, you can select the direction of the reduction. VERTICAL ONLY HORIZ & VERTICAL Selects the size of the paper loaded in the multipurpose tray (1 p. 5-7).
POLLING BOX Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings SETUP FILE Sets up the polling box to hold a document to be polled (1 p. 9-12). – FILE NAME Enters the name for the polling box. – PASSWORD Enters a password to restrict access to the polling box settings. 0000 to 9999 TX PASSWORD Enters a standard ITU-T password.
SYSTEM SETTINGS Menu For details on accessing the settings below, see p. 14-3. Default settings are shown in bold type. Setting Description Sub-Settings UN/LOCK PHONE Enables/disables restriction of the FAX (1 p. 9-17). – LOCK PHONE Enables/disables restriction of the FAX to make calls and send faxes. OFF ON PASSWORD Enters a password to restrict access to the LOCK PHONE setting.
Specifications General Specifications ............................................................................A-2 Facsimile ...................................................................................................A-2 Copier ........................................................................................................A-3 Telephone..................................................................................................A-3 Printer...............................................
General Specifications Applicable Standards – Electrical Safety: CE, GS, FIMKO – Radiation: CISPR Pub 22 Class B – Other: PTT, Energy Star compliant, CE Marking Power Source – 200–240 V – 50/60 Hz ADF Capacity 1 p. 4-2 Power Consumption – Maximum: 500 W – Standby: Approx. 7 W Multi-Purpose Tray Capacity 1 p. 5-2 Weight Approx. 10 kg (With components attached) Printable Area 1 p. 5-3 Dimensions Scanned Area 1 p.
Dialling – Automatic dialling One-touch speed dialling (24 destinations) Coded speed dialling (100 destinations) Group dialling (Max. 123 destinations) – Regular dialling (with numeric buttons) – Automatic redialling – Manual redialling – Pause button – Redial button – M button* – D.T. button** Networking – Sequential broadcasting (Max. 125 destinations) – Automatic reception – Automatic Fax/Tel switchover – Delayed transmission (Max.
A-4 Specifications Appendix A
Appendix B Options Options Optional Handset .....................................................................................B-2 Package Contents..................................................................................B-2 Attaching the Handset to Your FAX .......................................................B-3 Maintaining Your Handset ......................................................................
Optional Handset An optional handset is available for connection to your FAX. Contact your local authorised Canon dealer for more information on purchasing this option. n Please note that the shape of your handset may differ from the one shown in this section. However, both handsets have exactly the same functions and performance. Package Contents Make sure your handset package includes the following items: HANDSET CRADLE HANDSET SCREWS WITH PLUGS (2) SCREWS (Not used with your FAX.
Attaching the Handset to Your FAX Follow this procedure to attach the handset to your FAX: 1 Use a screwdriver to remove the two Options covers on the left side of the unit. 2 Remove the screws from the plugs and insert the plugs into the holes on the handset cradle. 3 Insert the plugs (with the handset cradle) into the holes on the unit. • If you have difficulty inserting the plugs, turn the unit so that the left side is facing you and the right side is against a wall.
Maintaining Your Handset To maintain your handset in top working condition, be sure to follow these guidelines: • Do not leave your handset exposed to direct sunlight. • Do not install your handset in hot or humid conditions. • Do not spray aerosol polishes on your handset since they may enter the holes on your handset and cause damage. • Use a damp cloth to clean your handset.
Appendix C FAX-L280 Instructions Appendix C FAX-L280 Instructions FAX-L280 Instructions Introduction ..............................................................................................C-3 Differences Between the FAX-L280 and FAX-L200...............................C-3 Using Your Documentation.....................................................................C-3 Unpacking the FAX-L280.........................................................................
Super G3 is a phrase used to describe the new generation of fax units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3 High Speed Fax units allow transmission time of approximately three seconds* per page which results in reduced telephone line charges. * Approximately three seconds per page document transmission time based on Canon FAX Standard Chart No. 1 (Standard Mode) at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently supports 28.
Introduction This Appendix provides information relevant only to purchasers of the FAX-L280 model. Please be sure to read this section before reading the rest of this guide.
Connecting the FAX-L280 to Your PC To connect your FAX to a PC, you will need to purchase a printer cable that matches the interface connector on your PC: • A Centronics®-compatible parallel cable (IEEE 1284-compliant) no longer than 2 metres -or• A USB cable no longer than 5 metres You can purchase either of these cables from your local authorised Canon dealer.
Print Media Requirements Print Media Size Quantity Envelopes European DL (220 × 110 mm/ 8.66 × 4.33 in.) 7 envelopes U.S. Commercial No. 10 (241.3 × 104.1 mm/ 9.5 × 4.1 in.) 7 envelopes A4, Letter 1 sheet Transparencies Please refer to Chapter 5 for full details on paper handling, loading paper, and selecting paper delivery. Printable Area The shaded area shows the printable area of European DL-size envelopes. n For the printable area of paper, see Chapter 5. MAX. 4 mm MAX. 4 mm MAX.
Selecting Print Media Follow these guidelines when selecting envelopes and transparencies: n For paper guidelines, see Chapter 5. ■ Envelopes • Use standard envelopes with diagonal seams and flaps.
Loading Envelopes Follow this procedure to load up to 7 envelopes in the multi-purpose tray: 1 Prepare the envelopes. ❚ Arrange the stack of envelopes on a firm, clean surface, and press down firmly on the edges to make the folds crisp. FAX-L280 Instructions • Press all the way around the envelopes to remove any curls and expel air from inside the envelopes. Also, press firmly on the area that corresponds to the edges of the back flap.
3 Insert the stack into the multi-purpose tray q (print side facing you), then adjust the paper guides to the width of the stack w. 1 2 2 4 Replace the multi-purpose tray cover. • Be sure to replace this cover to prevent dust accumulating inside the unit. 5 Adjust the paper delivery selector to U (face-up delivery). For details, see p. 5-4. The FAX is now ready to print. Loading Transparencies Load transparencies in the multi-purpose tray as for paper. For details, see p. 2-14.
Index A A4 setting 5-2, 5-7, 14-8 ACTIVITY REPORT description 11-2 printing 11-3 sample 11-3 setting 14-5 Adaptor, B.T. 2-7 ADF 2-9 adding pages in 4-4 capacity 4-2 definition 1-2 jams in 13-2 Alarm light 2-10 ALARM VOLUME setting 14-4 Alternative telephone network registering 7-19, 7-20 sending with 7-20, 7-21 using 7-18 to 7-21 ANS.MACHINE MODE description 8-2 setting 8-10 AnsMode setting. See ANS.
Components, FAX 2-9, 2-10. See also individual component names Connecting answering machine 2-6, 2-7 B.T.
G G3, definition 1-2 GROUP DIAL LIST description 11-2 printing 6-18 sample 6-21 Group dialling 6-2, 7-4 registering 6-13 to 6-15 sending with 6-16 Guide document 2-9 paper 2-9 H Handling, safety instructions 1-4, 1-5 Handset connecting 2-6 sending manually via 7-6, 7-7 Hook Button 2-10, 6-17, 7-6, 9-3 HOOKING setting 3-9, 3-10 HORIZ & VERTICAL setting 14-8 Index I INCOMING RING setting 14-7 INSIDE IMAGE setting 14-4 Installing, toner cartridge 2-11 to 2-13 ITU-TS, definition 1-2 J Jack 2-6, 2-7 Jams cle
MAN/AUTO SWITCH setting 14-7 MANUAL MODE description 8-2 setting 8-8, 8-9 Manual redialling 7-9 cancelling 7-9 Manual sending via the handset 7-6, 7-7 cancelling 7-8 Manual setting. See MANUAL MODE Memory deleting document in 9-9 documents in 9-5 to 9-9 printing document in 9-6 printing list of documents in 9-5 receiving when problem occurs 8-11 Reference button 2-10, 9-5, 9-6, 9-7, 9-9 scanning a document for delayed sending into 7-14, 7-15 sending.
Index Q Quantity document 4-2 paper 5-2 R R button 2-10 registering 3-9, 3-10 REC’D IN MEMORY message 8-11, 13-12 Receive Mode button 2-10 Receiving. See also individual receive modes cancelling 8-11 in memory when problem occurs 8-11 methods 8-2 polling. See Polling receiving problems 13-15 to 13-17 remote, definition 8-8 restricting 9-20 while performing other tasks 8-11 Reception report.
RX REPORT. See also RX (Reception) REPORT setting 14-5 RX RESTRICTION setting 9-20, 14-10 RX SETTINGS menu.
W Weight document 4-2 paper 5-2 unit 1-5 Index Toner saver setting 5-9 TONER SUPPLY LOW setting 14-8 TOUCH TONE setting 3-8, 14-4 Transfer charging roller 2-9 Transmission report. See TX (Transmission) REPORT Tray multi-purpose 2-9 multi-purpose, cover 2-2, 2-5, 2-9 support 2-2, 2-5, 2-9 TTI POSITION setting 14-4 TX, definition 1-2 TX (Transmission) REPORT 11-4 description 11-2 sample 11-4 TX (Transmission) SETTINGS menu 14-3, 14-6 TX PASSWORD setting 9-13, 14-9 TX REPORT.
I-8 Index
