Instructions Please read these instructions carefully before using this product, and save them for future reference.
International ENERGY STAR® Office Equipment Program As an ENERGY STAR partner, Canon Electronics Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency. The International ENERGY STAR Office Equipment Program is an international program that promotes energy saving through the use of computers and other office equipment. The program backs the development and dissemination of products with functions that effectively reduce energy consumption.
English WARNING: TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. THE SOCKET-OUTLET MUST BE NEAR THIS EQUIPMENT AND MUST BE EASILY ACCESSIBLE. THE PRODUCT SHOULD BE USED ONLY WITH A POWER CORD THAT IS SUPPLIED BY THE MANUFACTURER. Français Avertissement: Pour éviter tout risque d'incendie ou de choc électrique, ne pas soumettre cet appareil à la pluie ou à l'humidité. "La prise secteur devra se trouver à proximité de l'appareil et être facilement accessible.
For your safety please read the following text carefully. (For United Kingdom only) This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp. fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps. and that it is approved by ASTA or BSI to BS1362. Check for the ASTA mark or the BSI mark on the body of the fuse.
General safety warnings Always follow these general safety warnings to prevent personal injury. Working around the scanner Follow these warnings while working around the scanner. • To avoid the hazards of fire and electrical shock, never expose this device to rain or any type of moisture. • To avoid the hazard of fire, never block the fan exhaust vent. • Never install and operate the scanner near flammable substances such as alcohol, thinner, acetone, or any other type of volatile material.
General operating precautions Never use this scanner for the following illegal purposes. • Copying currency, coins, securities. • Copying copyrighted material for any purpose other than personal reference. • Copying any kind of public or private document issued and controlled by law birth certificates, operator licenses, passports, etc. Follow these simple precautions while working around the scanner. • Never place the scanner on an unstable or vibrating surface.
Table of contents General safety warnings --------------------- 3 Cleaning the scanner ------------------------ 41 Working around the scanner ----------------------- 3 Cleaning the scanner exterior -------------------- 41 Cleaning the scanner interior -------------------- 41 Cleaning the paper feed rollers -------------- 41 Cleaning the scanning path ------------------ 44 Cleaning the cover sheet and document glass ------------------------------------------------ 48 Attaching the sensor roller ----------
Before you begin Welcome! Thank you for purchasing a Canon Document Scanner DR-4580U. These instructions show you how to operate and maintain the Canon Document Scanner DR-4580U. Before you use the scanner, read these instructions. Keep these instructions and all the other documents you received with the scanner in a safe place where you can find them for future reference. Outstanding features Here is a brief summary of the outstanding features of your new scanner.
Before you begin Conventions The following conventions are used in this manual. (➞12) A number enclosed in parentheses refers to a page number that contains more information about the previous sentence or paragraph. Note: Notes provide tips about procedures and how to avoid minor difficulties. Caution! Cautions alert you to procedures or circumstances that you should avoid in order to prevent damage to the scanner. WARNING! WARNINGS ALERT YOU TO DANGERS THAT COULD LEAD TO SERIOUS PERSONAL INJURY.
Before you begin General Location • Make sure there is enough space around the scanner as shown in the illustration. 250 mm (9.8") 200 mm (7.9") 300 mm (11.8") • The scanner should not be exposed to direct sunlight. If this is unavoidable, install heavy curtains on the windows. • The area around the scanner should be free of dust, fumes, and water vapor. • The area around the scanner must be well ventilated when using volatile fluid to clean the rollers inside.
Before you begin Unpacking the scanner Check each item against the list below as you remove it from the box. If any item is missing, contact the supplier. Power cord Document Scanner DR-4580U Blower Manuals License Agreement ISIS/TWAIN Driver Operating Instructions Warranty Setup CD-ROM Registration card Note: Save the original box and packing material for re-packing the scanner if you need to transport it.
Before you begin About the metal clamp To avoid damage during shipping, the optical unit of the scanner is secured with a metal clamp. Before moving or installing the scanner, you must install the metal clamp in the specified position. If you fail to install the metal clamp in the specified position when setting up the scanner, a warning message will be displayed on the LCD and you will not be able to use the scanner. 1 Pull the scanner out 15 cm (6 in.
Before you begin Important parts of the scanner Hopper ADF door release Document guide (Inside ADF door) Document cover ADF door Front door Display panel Displays short messages when performing settings. Manual feed selector Exit substopper Front door release Power indicator (Inside the front door) The green lamp lights when the power is turned on. When an error occurs, the color changes to red (steady or flashing). In the sleep mode, the color changes to flashing orange.
Before you begin With the document cover open Cover sheet (white sheet) Standard mark Document glass (Flatbed) With the ADF open CIS glass Scanning section glass 12
Before you begin What is on the display panel? You can use keys and display panel message to set up scanning jobs. Scan Counter Imprint Others DR - 4580U Mode Ready/Error Home Start / Stop Select Menu keys Select keys Mode keys Start/Stop key Liquid Crystal Display (LCD) How to use the display panel Press the keys to use the display panel. Scan Scan R e a d y Opens the Scan setting menu on the LCD. LCD Counter The LCD displays menu settings and messages (up to 32 characters wide).
Before you begin What is on the LCD? The LCD displays the messages about the scanner status during scanning jobs and displays the menus and settings for the menu setup mode. The Ready message (stand-by mode) The Ready message tells you that the scanner is standing by and ready for operation. After changing menu settings, or before starting a scanning job, make sure “Ready” is displayed in the LCD. R e a d y Sleep message The Sleep message appears when the scanner goes into the sleep mode.
Setting up the scanner Follow the instructions in this section to set up the scanner. Before you set up the scanner, make sure that you have: • Prepared a suitable location for the scanner (➞ 7) • Unpacked the scanner and made sure that you have everything (➞ 9) • Read all the precautions regarding safe use of the scanner (➞ 3 to 4) Connecting the scanner Follow this procedure to connect the scanner to the computer. 1 Connect the SCSI cable and power cord as shown in the illustration.
Setting up the scanner In the case of “Update Device Driver Wizard” (Windows 95), click Next and then click Finish on the next screen. In the case of “Add New Hardware Wizard” (Windows 98), follow the procedure described below. 1. Click Next. 2. Select “Search for the best driver for your device (Recommended)” and then click next. 3. Clear all checkmarks and then click Next. 4. Click Next. 5. Click Finish.
Setting up the scanner Selecting the display language Follow this procedure if you want to select another language for the message displays. Three languages are available: Japanese, English, and German. Scan Counter Imprint Others DR - 4580U Mode Ready/Error Home Start / Stop Select 2, 4 1 2 3 4 3 If the scanner is on, switch it off. Press and hold down the Home key, then switch on the scanner.
Setting up the scanner Setting how the scanner operates Before each scanning job, you can set up operation parameters that determine how the scanner operates. In this section, we will show you how to open and use the menus to perform operation settings. Setting the scan mode Press the Scan key to open the Scan menu and select the scanning density, scanning speed, and other settings that determine the conditions of the scanning job.
Setting up the scanner Summary of the Scan menu modes and settings Number, mode and default display Content 01 Front side brightness 0 1 . F . B r i g h t n e s s D – – – – + – – – – L H o s t Selects scanning density for the front side of document pages. D4 D3 D2 D1 Norm L1 L2 L3 L4 Host D means Dark, L means Light. Pressing 02 Front side image emphasis 0 2 . F . E m p h a s i s H o s t – – – + – or with Host displayed, changes the display to Norm.
Setting up the scanner Number, mode and default display Content Sets the contrast for the back side of document pages. 08 Back side contrast 0 8 . B . C o n t r a s t L – – – – + – – – – H H o s t L4 L3 L2 L1 Norm H1 H2 H3 H4 Host Pressing or with Host displayed, changes the display to Norm. Sets the gradation for the back side of document pages. 09 Back side halftone 0 9 . B .
Setting up the scanner Number, mode and default display Content 14 Double Feed Action 1 4 . D o u b l e A c t i o n F e e d B u z z e r Sets the action that occurs when double feed is detected for a document. Host Stop Buzzer Host/Buzzer: The buzzer sounds, but feeding continues. An error is displayed when feeding is completed. Stop: 15 Setting the sensitivity of double feed detection 1 5 . D o u b l e F e e d S e n s . H o s t The buzzer sounds, feeding stops, and an error is displayed.
Setting up the scanner Number, mode and default display 19 Load scanning settings 1 9 . L o a d S e t t i n g D e f a u l t Content Loads the scanning settings from Memory 1 or Memory 2. Default Memory 1 Memory 2 Use the or key to select Memory 1 or Memory 2. The saved settings for scanning are enabled with the “Save Scanning Settings” execution. If other settings have been saved in another memory, you can change the settings easily during scanning.
Setting up the scanner Setting the counter Press the Counter key to open the Counter menu and select the method of counting scanned document pages. If your software application is capable of performing these settings, you do not need to perform the settings manually with the display panel. Display panel Scan Counter Imprint Others DR - 4580U Mode Ready/Error Home Start / Stop Select 4 1 2 3 4 1 3 2 Press the Counter key. 0 1 . D i s p .
Setting up the scanner Summary of the Counter menu modes and settings Number, mode and default display Content 01 Select the counter displayed on LCD 0 1 . D i s p . C o u n t e r S c a n Selects the method for counting the number of sheets scanned. The counter selected here is displayed on the LCD during scanning. When using the optional imprinter unit, the number can also be printed on documents scanned. Scan User System Scan: The number of document pages scanned is counted starting with 1.
Setting up the scanner Setting the imprinter Use the Imprint key to open the Imprint menu and define text that can be used to stamp the front pages of scanned documents. Selecting a setting other than Host will invalidate any settings made by the application running on your host computer. Note: However, this feature is not available if the optional Imprinter is not installed.
Setting up the scanner Summary of the Imprinter menu modes and settings Number, mode and default display 01 Setting the imprinter data 0 1 . P r e I m p r i n t H o s t 02 Setting the imprinter start position 0 2 . P r e P o s i t i o n 1 0 . 0 mm < 0 C h a r > Content Uses the imprinter to stamp the front sheet of each scanned page with text you specify. Host Count Host: Prints the text specified with the software application on the computer.
Setting up the scanner Performing SCSI and other settings with the Others menu Use the Others key to open the Other menu to define the SCSI ID for the scanner, terminator setting, buzzers sound setting, confirm the scanner version number, and so on. Note: These settings can be performed only with the scanner display panel. Display panel 4 Scan Counter Imprint Others DR - 4580U Mode Ready/Error Home Start / Stop Select 1 1 2 3 4 3 2 Press the Others key. 0 1 .
Setting up the scanner Summary of the Others menu modes and settings Number, mode and default display Content 01 Checking the firmware version 0 1 . V e r s i o n Displays the firmware version of the mechanical control and imprinter. xxxM: Amount of expansion memory installed in the scanner. Does not appear if no expansion memory is installed. Mx.xx: Mechanical control firmware version. Fx.xx: Firmware version of the imprinter. Does not appear if the optional imprinter is not installed.
Setting up the scanner Number, mode and default display Content 07 Checking the roller modules replacement warning Tells you when it is time to replace the roller modules. When this display nears 100% replace the modules. 0 7 . R e p l a c e W a r n i n g 100%: Rollers must be cleaned. (➞ 41) R o l l . 0 % 0%: Displayed after setting is cleared (see 07 below). Press 07 Clearing the roller modules replacement warning together to clear the roller module replacement warning.
Operating the scanner Using the ADF With the ADF you can load and scan a stack of document pages for continuous scanning. Before you use the ADF, however, you should know about the following recommendations and restrictions. ADF loading guidelines Check the stack of sheets before you load it in the ADF and follow these recommendations: • If the document pages are very thin, use the flatbed, not the ADF.
Operating the scanner Loading documents in the ADF Follow this procedure to load documents into the ADF. 1 To prevent double feeding, separate sheets before you stack them and load them in the ADF. Caution! Check the sheets and make sure all fasteners such as staples, pins, etc. have been removed. 2 Tap the top edge and left edge of the stack against a flat surface to align the sheets.
Operating the scanner 4 Place the stack on the hopper with the side to be scanned facing up, then push the stack in the direction of the arrow until it stops. You can load up to 200 sheets of paper in the hopper, but you must not exceed the load limit mark. • Align the left edge of the stack with the left edge of the hopper. • Make sure the top of the stack does not exceed the load limit mark on the document guide. Too many sheets above the load limit mark can cause double-feeds and skewing.
Operating the scanner 6 Perform this step if you are loading very long or very narrow paper. Hopper extension tray Long paper: ➀ When loading long paper in the ADF, pull out the hopper extension tray. Document cover ➁ Set the exit document stopper slightly longer than the actual length of the document pages by pressing down slightly and sliding it in the direction of the arrow.
Operating the scanner Feeding a document manually from the ADF Follow this procedure to set the ADF to feed one sheet at a time. 1 Set the manual feed selector to MANUAL. The hopper rises automatically to the correct height for manual feeding. Manual feed selector 2 3 34 Set the document guide to the width of the sheet. Document guide Insert one sheet into the feed slot.
Operating the scanner Using the flatbed to scan documents Use the flatbed to scan documents which cannot be loaded in the ADF, such as pages of open books or magazines, add size pages, or easily torn documents. Loading the flatbed 1 Open the document cover. Document cover 2 Place the scanning side of the sheet face down on the document glass. If the sheet is bent or creased, flatten it before you load it.
Operating the scanner 3 Slowly close the document cover onto the sheet. Document cover • Always close the document cover before scanning. • Always close the document cover slowly to prevent the sheet on the flatbed from shifting out of position. • After scanning the sheet, remove it from the flatbed immediately. When scanning thick originals. • If you are scanning an open book or thick magazine, do not close the document cover. • To keep the document glass clean, avoid touching it.
Operating the scanner Loading the flatbed for repeated scanning The ADF is heavy. When you need to use the flatbed for scanning many pages, separate the ADF from the document cover. 1 Separate the ADF from the document cover. ➀ Pull out the exit document stop- Hopper ADF per in the direction of the arrow. ➁ Under the hopper pull up the front Document cover door release. The ADF separates from the document cover. ➂ Raise the ADF completely to separate it from the document cover.
Operating the scanner Using control sheets By using the provided control sheets, you can scan documents of different types all in one job. When a control sheet is included in a stack of documents, all documents following the control sheet are scanned using the settings that have been previously assigned to that sheet. Document Control sheet Code • Multiple control sheets can be used within a single scanning job. • Control sheets can only be used if your scanning program supports them.
Operating the scanner Clearing paper jams Torn sheets, thin sheets, or sheets that are creased on the top edge may cause paper jams. If a paper jam occurs, a message will be displayed on the LCD: U xx JAM. Follow the procedure below to remove the jammed sheet. Removing a jammed paper from the feed slot 1 While pressing down the ADF door release, open the ADF door and pull out the jammed sheet.
Operating the scanner Removing a paper jam from the paper output slot Follow this procedure to remove a jammed sheet from the paper output slot. 1 Open the ADF and remove the jammed sheet. ➀ Slide the exit document stopper. ➁ Pull out the Front door release ADF door Hopper Document cover located under the hopper. The ADF and document cover separate. ➂ Raise the ADF and remove the jammed sheet. Front door release Exit document stopper 2 Close the ADF.
Cleaning the scanner Follow the procedures below to clean outside and inside the scanner. Cleaning the scanner exterior Clean the surfaces of the scanner at least once a month. 1 2 Switch the scanner off and disconnect the power plug from the power source. Use a soft cloth to wipe the surfaces of the scanner. Note: The ADF feed and output slots get dirty easily so take special care when cleaning these areas. 3 Use a brush to clean dust away from the ventilation port.
Cleaning the scanner 3 Soak a clean cloth in a weak solution of water and mild detergent then wring the cloth out tightly. Use the cloth to wipe the surfaces of the rollers. Rollers to be cleaned are shaded Retard roller Wipe in the direction of the arrow Hold a roller in place to prevent it from rotating during cleaning and wipe it in the direction recommended in the illustration.
Cleaning the scanner 4 With both hands on either side of the ADF door, slowly close it in the direction of the arrow and press it down until you hear it lock in place. ADF door When closing the ADF door, press down evenly on both sides to ensure that it latches shut correctly. 5 Open the ADF. ADF ➀ Pull out the exit document stopper in the direction of the arrow. Hopper ➁ Below the hopper pull out the Document cover Front door release. The ADF and document cover separate.
Cleaning the scanner 7 Close the ADF. ADF With your hands on both sides of the ADF, press down slowly and gently with even pressure on both sides until you hear it lock in place. Hopper extension tray Caution! To avoid damaging the hopper extension tray, never press down on the hopper extension tray to close the ADF.
Cleaning the scanner 3 Use the blower brush provided with the scanner to clean the document sensors, the double-feed detection sensors, and paper detection sensor.
Cleaning the scanner 4 Close the ADF door. ADF door With your hands on both sides of the ADF, press down slowly and gently with even pressure on both sides until you hear it lock in place. When closing the ADF door, press down evenly on both sides to ensure that it latches shut correctly. 5 Open the ADF. ➀ Pull out the exit document stop- ADF per in the direction of the arrow. ➁ Below the hopper pull out the Document cover Front door release. The ADF and document cover separate.
Cleaning the scanner 6 Soak a clean cloth in a weak solution of water and mild detergent then wring the cloth out tightly. Use the cloth to clean the following: Document sensors CIS glass White plate • Scanning section glass • CIS glass • White plate • sensor roller Use the blower to clean the document sensors. Refer to the illustration for the locations of these parts. Caution! If the sensor roller comes loose during cleaning, reattach it after cleaning is completed.
Cleaning the scanner Cleaning the cover sheet and document glass 1 Open the document cover. Document cover 2 Soak a clean cloth in a weak solution of water and mild detergent then wring the cloth out tightly. Use the cloth to clean the document glass and the cover sheet. Cover sheet Document glass 3 48 Slowly close the document cover.
Cleaning the scanner Attaching the sensor roller If the sensor roller comes loose while cleaning, reattach it as explained below. 1 2 3 Point the gear end of the roller shaft to the left side of the scanner. Left Side Gear Bushing Insert the bushings on both ends of the shaft into the guide grooves, matching the flat sides of the bushings with the flat sides of the of the guide grooves. After reattaching the sensor roller, press it lightly with your finger and confirm that it easily moves up and down.
Expanding memory Depending on document size and resolution, you may need to add expansion memory to the scanner to prevent it from running out of memory during scanning. About the DIMM modules used with this scanner • JEDEC compliant 168-pin DIMM • Nonbuffered • 100 MHz/CL2, 133 MHz/CL2, 133 MHz/CL3 • 64 MB, 128 MB, 256 MB The scanner allows installation of a single DIMM module of one of the sizes indicated above.
Troubleshooting If a problem occurs, first check the list below for a description of the problem and the suggested remedy. If you cannot solve the problem, switch the scanner off, unplug the power cord and call for service. General Error Table Problem Possible Cause Remedy Computer does not recognize the scanner Initialization failed. Switch the computer and scanner off. Switch on the scanner then switch on the computer. Check the SCSI ID and set them correctly.
Troubleshooting Error Message Table LCD * * *Wa r n i n g * C l e a n R o l l e r * * * * *Wa r n i n g * * * R e p l a c e R o l l e r * * *Wa r n i n g * * * D b l F e e d U 1 1 J A M Possible Cause Remedy Rollers are dirty. Clean the rollers. (➞ 41) Rollers require replacement. Replace the rollers. Double-feed occurred. Check the ADF paper feed path. Dust on the paper detection sensor. Clean the paper detection sensor. (➞ 44) Page has jammed. Remove the jammed page.
Specifications Scanner Scanning side Simplex/Duplex Scanning method ADF front side/flatbed: CCD image sensor Scanning speed Flatbed 1.5 sec (1 Letter size, 200 dpi) ADF Simplex: Approx. 53 sheets /min. (Letter, portrait, 200 dpi) ADF back side: CIS (Contact Type Image Sensor) Duplex: Approx. 45 sheets/min.
Index A Flatbed .............................................................. 12 Front door ......................................................... 11 AC inlet .............................................................. 11 Front door release ............................................ 11 ADF door ........................................................... 11 ADF door release ............................................. 11 H B Halftone ..........................................................
S Scan key ............................................................ 13 Scanning settings ...................................... 21, 22 Scanning mode ................................................ 20 Scanning section glass ................................... 12 SCSI ID .............................................................. 28 Select keys ........................................................ 13 Sensor roller ..................................................... 49 Sleep mode .................
CANON ELECTRONICS INC. 1248, SHIMOKAGEMORI, CHICHIBU-SHI, SAITAMA 369-1892, JAPAN CANON U.S.A. INC. ONE CANON PLAZA, LAKE SUCCESS, N.Y.11042, U.S.A. CANON CANADA INC. 6390 DIXIE ROAD, MISSISSAUGA, ONTARIO L5T 1P7, CANADA CANON EUROPA N.V. BOVENKERKERWEG 59-61, 1185XB AMSTELVEEN, THE NETHERLANDS CANON LATIN AMERICA, INC. 703 WATERFORD WAY SUITE 400 MIAMI, FLORIDA 33126, U.S.A. CANON AUSTRALIA PTY. LTD. 1 THOMAS HOLT DRIVE, NORTH RYDE, SYDNEY. N.S.W, 2113. AUSTRALIA CANON SINGAPORE PTE. LTD.
