Specifications

ManualsBrandsCanon ManualsDigital Camera2077B001

Windfern Administrative Annex

12510 Windfern Road, Houston, Texas 77064-3108 P. O. Box 692004

281-897-4576 FAX 281- 897-4185 Houston, Texas 77269-2004

Kristine Johnston Director of Purchasing

February 8, 2008 Re: Microcomputer Peripherals,

Annual Contract # 08-02-9975

Notice to Bidders

Sealed Bid Proposals for Microcomputer Peripherals, Annual Contract #08-02-9975, addressed to Ms.

Kristine Johnston, Director of Purchasing, and mailed to P. O. Box 692004, Houston, Texas 77269-2004, or

delivered to the Windfern Administrative Annex, 12510 Windfern Road, Houston, Texas 77064, will be received

until 2:00 p.m., Friday, February 22, 2008, at which time they will be publicly opened and read. Bid forms and

specifications may be obtained from the Director of Purchasing, phone 281-897-4576, and/or downloaded from

our website http://www.cfisd.net/bids.htm

. Please check our website for any updates, addendums, or amendments

to this bid.

Bid envelopes should be plainly marked, “Sealed Bid Proposal for Microcomputer Peripherals, Annual

Contract #08-02-9975. Do not open until 2:00 p.m., Friday, February 22, 2008.” Any bid received later than

the specified time shall be disqualified.

Samples will be required before the bid opening for all alternate bids that are not the Design Guide.

Samples of peripherals shall also be delivered to Ms. Kristine Johnston, Director of Purchasing, at the Windfern

Administrative Annex, 12510 Windfern Road, Houston, Texas 77064, by 11:00 a.m., Friday, February 22,

2008.

Bids may be submitted on any and/or all items. Cypress Fairbanks Independent School District (the District)

reserves the right to reject any and/or all bids, to accept any bid deemed most advantageous to the district and to

waive any informalities in bidding.

Sincerely,

Kristine Johnston

Director of Purchasing

Colleen Wells

Assistant Superintendent of Support Services

KB:pc

Cypress-Fairbanks Independent School District

Summary of content (58 pages)

PAGE 1
Cypress-Fairbanks Independent School District Kristine Johnston Director of Purchasing February 8, 2008 Re: Microcomputer Peripherals, Annual Contract # 08-02-9975 Notice to Bidders Sealed Bid Proposals for Microcomputer Peripherals, Annual Contract #08-02-9975, addressed to Ms. Kristine Johnston, Director of Purchasing, and mailed to P. O. Box 692004, Houston, Texas 77269-2004, or delivered to the Windfern Administrative Annex, 12510 Windfern Road, Houston, Texas 77064, will be received until 2:00 p.
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Table of Contents General Conditions ....................................................................................................................................... 3-4 Scope, Terms, Special Conditions, and Definitions .................................................................................... 5-7 Bid Opening Process Checklist........................................................................................................................... 8 Bid Summary Sheet .......................
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General Conditions 1.0 Scope of the Bid 1.1 It is the intention of the Cypress-Fairbanks Independent School District (the District) to establish a contract for Microcomputer Peripherals. 1.2 The District desires to establish a multi year contract for Microcomputer Peripherals for two (2) years beginning April 11, 2008 through April 30, 2010. This contract must be renewed annually. 1.
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General Conditions (continued) 10.0 Quantities Required – Quantities required are substantially correct but the District’s estimate of anticipated needs is subject to change depending upon budgetary adjustments. The District reserves the right to purchase more or less than the estimated quantities on a unit basis at the unit bid price unless otherwise specified by the bidder. Quantities listed are estimates that will be purchased throughout the contract period. 11.
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Scope, Terms, Special Conditions, and Definitions 1.0 Scope of Microcomputer Peripheral Applications The specifications that follow for this section are designed to guide the bidder to present hardware compatible with the District’s desired goals in this area. 1.1 It is the intention of the Cypress-Fairbanks Independent School District to establish a contract for Microcomputer Peripherals to be purchased from April 11, 2008 to April 30, 2010. 2.0 Delivery for the successful bidder shall be defined as: 2.
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Scope, Terms, Special Conditions, and Definitions (continued) 7.0 Special Requirements – Samples (continued) 7.2 Samples are required for all items that are alternates to the Design Guide. All samples must be delivered and set up prior to the date and time of the bid opening. Samples of peripherals shall be delivered to Ms. Kristine Johnston, Director of Purchasing, at the Windfern Administrative Annex, 12510 Windfern Road, Houston, Texas 77064, by 11:00 a.m., Friday, February 22, 2008. 7.
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Scope, Terms, Special Conditions, and Definitions (continued) 9.0 Contract Period (continued) 9.1 The District will use a cost plus method to determine pricing throughout the contract period. The vendor will be required to provide verification of the dealer cost and the dealer profit formula used to begin the current year’s contract. This start-up formula will be used for future purchases during the contract period. The vendor must agree to provide this verification upon request. 9.
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Bid Opening Process Checklist In an effort to expedite the bid opening process, please submit: ____ Original (signed) bid response ____ Five (5) copies of your bid response ____ Return only those pages that you have submitted pricing on ____ Felony Conviction Notification ____ Conflict of Interest Questionnaire ____ Certificate of Residency ____ Resident Bidder Form ____ Bid Acknowledgment Form ____ No Proposal Notification Form.
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Bid Summary Sheet Item Description 1) 24” Plotter Add-on 1) Onsite Installation and Network Configuration Add-on 2)Three year next business day onsite warranty service 2) Wide Format Photo Printer Add-on 1) Printer Cabinet Stand 3) Wide Format Inkjet Printer 4) Small Workgroup Color Inkjet Printer 5) Flatbed Professional Series Color Scanner Add-on 1) Automatic Document Feeder 6) Professional Digital Camera 7) Digital Camera 8) Digital Camera Case 9) SGVA Multimedia Projector (LCD or DLP) Add-on 1) Replacem
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General Equipment Specifications and Bid Form Item 1. 24” Plotter 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Specifications Media Size: 8.5- to 24-in.
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General Equipment Specifications and Bid Form (continued) Item 2. Wide Format Photo Printer 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 13. 14. Specifications Minimum resolutions: 2880 x 1440 dpi; 1440 x 720 dpi; 720 x 720 dpi; 720 x 360 dpi; 360 x 360 dpi Minimum print speeds in Normal: 8" x 10" – 2:00; 11" x 14" - 3:25; 16" x 20" – 6:07 Minimum supported printer drivers: Epson ESC/P2 raster photographic drivers; PANTONE licensed and SWOP certified PostScript Language Level 3 Compatible RIP by ColorBurst.
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General Equipment Specifications and Bid Form (continued) Item 3. Wide Format Inkjet Printer 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
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General Equipment Specifications and Bid Form (continued) Item 4. Small Workgroup Color Inkjet Printer 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
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General Equipment Specifications and Bid Form (continued) Item 5. Flatbed Professional Series Color Scanner 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Specifications Scanning Type: Flatbed, color Minimum 4800 Optical DPI Up to 999,999 dpi enhanced resolution Minimum 48 bit Color Processing Minimum Scan/Task Speed: 4 x 6-inch photo to Microsoft Word (24 seconds or less); OCR (33 seconds or less); 4 x 6-inch photo to e-mail (24 seconds or less) Will Scan Sizes up to 8.5 x 14 in Hi-Speed USB; compatible with USB 2.
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General Equipment Specifications and Bid Form (continued) Item 6. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Professional Digital Camera Specifications Digital AF/AE SLR Camera or better 8.0 Megapixels or greater Minimum Image Format: JPEG, RAW (12bit) Simultaneous Recording: Possible Minimum file sizes: JPEG: (1) Large/Fine: Approx. 3.3 MB (3456 x 2304), (2) Large/Normal: Approx. 1.7 MB (3456 x 2304), (3) Medium/Fine: Approx. 2.0 MB (2496 x 1664), (4) Medium/Normal Approx. 1.
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General Equipment Specifications and Bid Form (continued) Item 6. Professional Digital Camera (continued) List the RMA contact (including phone & e-mail) for the item bid above. _____________________________________________________________________________________________ _____________________________________________________________________________________________ Outline the process for warranty repairs for the item bid above.
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General Equipment Specifications and Bid Form (continued) Item 7. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Digital Camera Specifications Compact digital camera with built-in flash and 12x Optical / 4x Digital / 48x Combined Zoom with Optical Image Stabilizer (IS) System Minimum 8.0 Megapixel, 1/2.5 inch type Charge Coupled Device (CCD) Minimum focusing range: Normal: 1.6 ft./50cm-Infinity (WIDE), 3.0 ft./90cm-Infinity (TELE); Macro: 3.9 in.-1.6 ft./10-50cm (W); Super Macro: 0-3.9 in./0-10cm (W) 2.
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General Equipment Specifications and Bid Form (continued) Item 7. Digital Camera (continued) List the RMA contact (including phone & e-mail) for the item bid above. _____________________________________________________________________________________________ _____________________________________________________________________________________________ Outline the process for warranty repairs for the item bid above.
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General Equipment Specifications and Bid Form (continued) Item 8. 1. 2. 3. 4. Digital Camera Case Specifications Inner dimensions: 7W x 3.9D x 6.
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General Equipment Specifications and Bid Form (continued) Item 9. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. SVGA Multimedia Projector (LCD or DLP) Specifications SVGA Resolution Minimum pixel number: 480,000 pixels Manual focus or better Minimum zoom ratios: 1.0-1.
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General Equipment Specifications and Bid Form (continued) Item 10. Professional Multimedia Projector 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Specifications XGA Resolution Minimum pixel format: 1024 x 768 XGA Manual focus or better Minimum zoom factor: 1.
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General Equipment Specifications and Bid Form (continued) Item 11. Universal Power Supply 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Specifications Standby UPS protects connected equipment from blackouts, brownouts, surges and line noise.
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General Equipment Specifications and Bid Form (continued) Item 12. 8-Port 10/100M Ethernet Mini Switch 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Specifications Plug and Play Ethernet Hub Minimum Network specifications: IEEE 802.3 10Base-T Ethernet, IEEE 802.3u 100Base-TX Fast Ethernet, IEEE 802.3x Flow Control Minimum (8) 10/100M Auto-negotiation, Auto-MDI/MDIX ports Minimum LEDs: Power indicator, 8 link/activity indicators Minimum Flow control: Full duplex - IEEE 802.
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General Equipment Specifications and Bid Form (continued) Item 13. S-VHS Video Cable M/M (S-Video Cable) 1. 2. 3.
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General Equipment Specifications and Bid Form (continued) Item 14. 6’ USB Cables (A to B) 1. 2. 3. 4. Specifications USB Peripheral cable Type A to Type B connectors Supports USB 2.0 Minimum 6 foot length Yes No Design Guide: SR Components USB 2.
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General Equipment Specifications and Bid Form (continued) Item 15. 15’ USB Cables (A to B) 1. 2. 3. 4. Specifications USB Peripheral cable Type A to Type B connectors Supports USB 2.0 Minimum 15 foot length Yes No Design Guide: SR Components USB 2.
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General Equipment Specifications and Bid Form (continued) Item 16. 3.5 MM Plug / 2 RCA Plugs 6ft 1. 2. 3. 4. Specifications 6 foot 3.5mm + RCA Audio "Y" Splitter Cable Connectors: Male 3.5mm to 2 Male RCA Sheilded to prevent EMI/RFI interference Designed for use with PC sound cards, portable CD players, etc. Yes No Design Guide: 6FT Audio “Y” Splitter Cable – 3.
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General Equipment Specifications and Bid Form (continued) Item 17. Laptop Batteries – R51, R52 1. 2. 3. 4. Specifications 9 cell or better Lithium Ion Battery 10.
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General Equipment Specifications and Bid Form (continued) Item 18. Laptop Batteries – HP 8430 1. 2. 3. 4. 5. Specifications Lithium Ion Battery 14.4 VDC 4.8 Ah 1 Year Warranty included Compatible with the HP Compaq NC8430 Yes No **Interested in compatible battery** Design Guide: HP Battery (Primary) - 8-cell lithium-Ion (Li-Ion), 14.4VDC, 4.
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General Equipment Specifications and Bid Form (continued) Item 19. Laptop Batteries – HP 8510p 1. 2. 3. 4. 5. Specifications 8 Cell Lithium – Ion Battery 14.4 VDC 4.8 Amp/Hr Battery Power One Year Warranty included Compatible with the HP Compaq 8510P Notebook Yes No **Interested in compatible battery** Design Guide: Battery (Primary) - 8-cell lithium-ion (Li-Ion), 14.4VDC, 4.
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General Equipment Specifications and Bid Form (continued) Item 20. Laptop Batteries – TP R50 1. 2. 3. Specifications Lithium Ion Battery 10.
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General Equipment Specifications and Bid Form (continued) Item 21. Laptop Batteries – Valence VNC-130 with charger for Lenovo R51 laptop Specifications 10 Ah Capacity or greater 1 Year Warranty included Includes adapter compatible with Lenovo R50, R51 & R52 laptop (Valence PN 502289) Compatible with the Compaq Evo N610C laptop 1. 2. 3. 4.
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General Equipment Specifications and Bid Form (continued) Item 22. Laptop Batteries – Laptop Batteries HP External Battery 1. 2. 3. 4.
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General Equipment Specifications and Bid Form (continued) Item 23. 37” – 42” LCD Television Shall be UL and FCC certified. Electronic to electronic video tape recording capable. To have the following minimum specifications. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19.
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General Equipment Specifications and Bid Form (continued) Item 23. 37" to 42" LCD Television (continued) Alternate: Deliver bulk order of individual televisions to Distribution Center (no installation). Level Quantity I 1-11 II 12-47 III 48+ Unit Price, 37” TV Unit Price, 42” TV Cost Plus Formula The dealer cost for the price above is ______________ which represents ______ % of dealer profit.
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General Equipment Specifications and Bid Form (continued) Item 24. 27" to 32" Television Shall be UL Commercial Listing, certified, solid state chassis design. Electronic to electronic video tape recording capable. To have the following minimum specifications. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
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General Equipment Specifications and Bid Form (continued) Item 24. 27" to 32" Television (continued) Cost Plus Formula The dealer cost for the price above is ______________ which represents ______ % of dealer profit. National Price Schedule Information This price represents a ___ % discount from the manufacturer’s price schedule _____________________________. (Write in the national, regional or state published schedule to be used.
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General Equipment Specifications and Bid Form (continued) Item 25. Digital Camcorder 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Specifications 10X or better Optical Zoom Still Picture Recording: 3.1 Megapixel or better High Speed Shutter: Moving Pictures 1/60 - 1/8,000 or better; Still Pictures 1/30 -1/2,000 or better Color Viewfinder 2.7 inch or larger LCD 700x or better digital zoom Zoom Microphone Built in SD slot Optical Image Stabilization or better Pictbridge Compatible S-Video Out 2.
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General Equipment Specifications and Bid Form (continued) Item 25. Digital Camcorder (continued) Would you provide “hot spares” for cameras sent in for warranty repair? Circle your response. Yes List the RMA contact (including phone & e-mail) for the item bid above.
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General Equipment Specifications and Bid Form (continued) Item 26. Professional Camcorder 1. 2. 3. 5. 6. 7. 8. 9. 10. Specifications Uses Mini DV media Minimum connector types: 1 x microphone ¦ 1 x headphones ¦ 1 x composite video/audio output ¦ 1 x S-Video output ¦ Audio input ¦ 1 x IEEE 1394 (FireWire/i.LINK) ¦ 1 x DC power input Includes Cleaning tape, lens cap, shoulder strap, eyecup 2.
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General Equipment Specifications and Bid Form (continued) Item 26. Professional Camcorder (continued) Would you provide “hot spares” for cameras sent in for warranty repair? Circle your response. Yes List the RMA contact (including phone & e-mail) for the item bid above.
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General Equipment Specifications and Bid Form (continued) Item 27. Graphic Art Tablet 1. 2. 3. 4. 5. 6. 7. 8. Specifications Active area: 4" x 6" Resolution: 5080lpi 200 PPS Data Rate or better +/- .01 inch accuracy or better +/- 60o tilt range or better Compatible with Windows XP or Mac OS 10.2.
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General Equipment Specifications and Bid Form (continued) Item 28. 1GB USB Drives 1. 2. 3. 4. Specifications 1GB or greater Hi-Speed USB 2.0 compatibility Compatible with Windows 2000, XP or Mac OS 10.
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General Equipment Specifications and Bid Form (continued) Item 29. 2GB USB Drives 1. 2. 3. 4. Specifications 2GB or greater Hi-Speed USB 2.0 compatibility Compatible with Windows 2000, XP or Mac OS 10.
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General Equipment Specifications and Bid Form (continued) Item 30. Document Camera 1. 2. 3. 4. 5. 6. 7. 8. 9.
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General Equipment Specifications and Bid Form (continued) Item 31. 500 GB External Drive 1. 2. 3. 4. 5. Specifications 500GB capacity or greater Minimum interfaces: 1 x eSATA 3Gbits port, 2 x FireWire 800 ports (9pin), 1 x FireWire 400 port (6-pin), 1 x Hi-Speed USB 2.0 port (USB 1.1 compatible) 16MB Cache or greater Compatible with Windows 2000, XP, Vista or Mac OS 10.2.
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General Equipment Specifications and Bid Form (continued) Item 32. 750 GB External Drive 1. 2. 3. 4. 5. Specifications 750GB capacity or greater Minimum interfaces: 1 x eSATA 3Gbits port, 2 x FireWire 800 ports (9pin), 1 x FireWire 400 port (6-pin), 1 x Hi-Speed USB 2.0 port (USB 1.1 compatible) 16MB Cache or greater Compatible with Windows 2000, XP, Vista or Mac OS 10.2.
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General Equipment Specifications and Bid Form (continued) Item 33. 1 TB External Drive 1. 2. 3. 4. 5. Specifications 1TB capacity or greater Minimum interfaces: 1 x eSATA 3Gbits port, 2 x FireWire 800 ports (9pin), 1 x FireWire 400 port (6-pin), 1 x Hi-Speed USB 2.0 port (USB 1.1 compatible) 32MB Cache or greater Compatible with Windows 2000, XP, Vista or Mac OS 10.2.
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General Equipment Specifications and Bid Form (continued) Item 34. Negative Film Scanner 1. 2. 3. 4. 5. Specifications Accepts 35mm Slides with mounts 1.0-3.2mm thick, 49-50.
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General Equipment Specifications and Bid Form (continued) Item 35. 6ft USB to IEEE-1284 Parallel Adapter 1. 2. 3. 4. 5. 6. Specifications Connectors: One USB A to Centronics 36 Male Auto negotiates hardware recognition for faster protocol setup Compatible with Windows XP and Windows Vista Includes manual and driver disk Compliant with USB 1.
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General Equipment Specifications and Bid Form (continued) Item 36. 6ft USB to Serial DB25 Adapter 1. 2. 3. 4. 5. 6. 7. Specifications Connectors: USB A to DB25 M Connect directly to USB port on computer or to a USB hub with included 6ft cable Fully compliant with USB 1.1 specifications Supports baud rates from 1200 to 115.
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General Equipment Specifications and Bid Form (continued) Item 37. USB 4 Port Auto Switch 1. 2. 3. 4. 5. 6. 7. Specifications Works with USB 1.1 and 2.
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Felony Conviction Notification State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or owner or operator of the business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a felony.
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Conflict of Interest Questionnaire Requirement The Texas Senate passed House Bill No. 914, adding Chapter 176 to the Local Government Code, and imposing new disclosure and reporting obligations on vendors and potential vendors to local government entities beginning on January 1, 2006. This requirement includes school districts. You are required to complete the online Form CIQ, Conflict of Interest Questionnaire prior to the bid opening date.
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Certificate of Residency The State of Texas passed a law concerning non-resident contractors. This law can be found in Texas Government Code under Chapter 2252, Subchapter A, www.capitol.state.tx.us/statutes/gv.toc.htm. This law makes it necessary for the CFISD to determine the residency of its bidder. In part, this law reads as follows: “Section: 2252.001 (3) ‘Non-resident’ bidder refers to a person who is not a resident.
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Resident Bidder Form If you or your company own real or personal property within Cypress-Fairbanks I.S.D. boundaries, please provide the address(es) and HCAD tax account number(s). If none, please indicated under item B. A. Address HCAD Tax Account Number (13 digits) 1. ______________________________________________ _________________________________ 2. ______________________________________________ _________________________________ 3.
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Bid Acknowledgment Form Having carefully examined the Notice to Bidders, General Conditions, Special Conditions, Specifications, Bid Form, and Bid Acknowledgment Form, the undersigned Bidder’s Agent hereby proposes and agrees to furnish goods and/or supplies in strict compliance with the specifications at the prices quoted.
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No Proposal Notification Please complete this page only if submitting a no proposal response and return prior to the proposal opening date. Check Below: 1. We have chosen not to submit a proposal for the reason listed below but wish to remain on the vendor list. ____________________________________________________________________________________ ____________________________________________________________________________________ 2.