Remote UI Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference.
imageRUNNER 1750i/1740i 1730i/1730 Remote UI Guide
Manuals for the Machine The manuals for this machine are organized as shown below. Please refer to them for detailed information. Some manuals may not be needed for certain system configurations and products purchased. Guides with this symbol are printed manuals.
How This Manual Is Organized Chapter 1 Introduction to the Remote UI Chapter 2 Managing Jobs and Machine Data Chapter 3 Specifying Department ID and User Management Chapter 4 Customizing Settings Chapter 5 Appendix Includes the glossary and index. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi Displays Used in This Manual . . . . . . . . . . . . . .
Managing Key Pairs and Digital Certificates from a Web Browser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25 Installing and Registering a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . 2-26 Deleting a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30 Installing and Registering a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32 Deleting a CA Certificate . . . . . . . . . . .
Preface Thank you for purchasing the Canon imageRUNNER 1750i/1740i/1730i/1730. Please read this manual thoroughly before operating the machine to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this manual, store it in a safe place for future reference.
Displays Used in This Manual Unless otherwise noted, the screen shots used in this manual are taken from the imageRUNNER 1740i with the following optional equipment: Staple Finisher-H1, Cassette Module-Y1 (triple-tiered), Super G3 Fax Board-AJ1, PCL Printer Kit-AL1, and PS Printer Kit-AL1. Functions that are unavailable due to a particular combination of accessories and optional equipment are not displayed in the web browser.
Abbreviations Used in This Manual In this manual, product names are abbreviated as follows: Microsoft Windows 2000 operating system: Windows 2000 Microsoft Windows XP operating system: Windows XP Microsoft Windows Vista operating system: Windows Vista Microsoft Windows 7 operating system: Windows 7 Microsoft Windows operating system: Windows Trademarks Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
Legal Notices Copyright Copyright 2012 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Disclaimers The information in this document is subject to change without notice. CANON INC.
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Introduction to the Remote UI 1 CHAPTER This chapter describes the functionality of the Remote UI and how to start it. Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Functions of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3 The Top Page of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Overview of the Remote UI The Remote UI (Remote User Interface) software comes preinstalled in the machine and enables you to access the machine’s functions by using a web browser. For example, the Remote UI enables you to check the job status, delete jobs, and edit various settings. To use the Remote UI, all you need is a web browser and a network connection between your computer and the machine.
Functions of the Remote UI The major functions available on the Remote UI are as follows: ■ Viewing the machine status (See “Viewing the Machine Status and Information,” on p. 1-14.) ■ Managing jobs and job logs You can view the current status of the jobs and the job logs processed by the machine on your computer screen. You can also delete the jobs when you log in to the Remote UI as the System Manager or can delete your own jobs when you log in as an End User. (See “Managing Jobs,” on p. 2-2.
■ Customizing the Additional Functions settings You can edit the Additional Functions settings on the Remote UI as you can by (Additional Functions) on the machine’s control panel. pressing (See “Customizing Settings,” on p. 4-1.) The Top Page of the Remote UI 1 Introduction to the Remote UI When you enter the IP address of the machine on your web browser and press the [ENTER] key on your computer keyboard, the Remote UI top page is displayed.
Logon Modes of the Remote UI When you log in to the Remote UI by entering the System Manager ID and System Password or the User ID registered as the System Manager and its password, the authority of the System Manager is applied to the Remote UI, and other users (End Users) cannot edit the System Settings and other settings restricted to the System Manager. Introduction to the Remote UI ■ System Manager Mode You can access the Remote UI functions with no restrictions.
Buttons on the Remote UI After you have logged in to the Remote UI, the Device Status page is displayed. The left frame of the page displays the buttons listed below, which allow you to access and perform operations on other Remote UI pages. Introduction to the Remote UI 1 Click to return to the Remote UI top page. Click to display the machine status and various setting information. Click to display the status of the jobs and the logs of the jobs processed by the machine.
System Requirements The Remote UI has been confirmed to work in the following system environments. Introduction to the Remote UI ■ Windows 1 • OS (Operating Systems) - Windows 2000 - Windows XP - Windows Vista - Windows 7 • Web Browser - Microsoft Internet Explorer 6.0 or later ■ Macintosh • OS (Operating System) - Mac OS X 10.3 or later, except Classic Environment • Web Browser - Safari 2.0.3 or later - Safari 1.3.2 on Mac OS X 10.3.x is also supported.
Before Using the Remote UI Before you start using the Remote UI, specify or check the following settings. 1 Introduction to the Remote UI ■ Specifying the Network Settings on the machine • Specify or check the Network Settings to obtain or find out the IP address of the machine. • Confirm that the Use HTTP setting is set to ‘On’. NOTE • You can find the Network Settings including the Use HTTP setting by pressing (Additional Functions) ➞ [System Settings].
Starting the Remote UI To start the Remote UI, follow the procedure below. IMPORTANT • The IP addresses shown in the screen shots and text in this manual are for illustrative purposes only. • If the Language Switch setting is set to ‘On’, some characters are restricted and cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’. (See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.
3 Enter your ID and password depending on the management mode applied to the machine. The required ID and password vary depending on the management mode (Department ID/User Management) applied to the machine. For more information, see “Enabling Department ID Management and User Management,” on p. 3-2. ● When Department ID Management and User Management are disabled: 1 Introduction to the Remote UI ❑ Select the logon mode and enter the System Manager ID and System Password, or user name.
Introduction to the Remote UI 1 NOTE • If the page is not shown correctly, check the following settings: - Cache settings on your web browser - HTTP port number (default is ‘80’) • For information on other network connection problems and remedies, see Chapter 8, “Troubleshooting,” in the System Settings Guide or consult your network administrator.
● When Department ID Management is enabled: ❑ Enter the Department ID and password. You can log in as the System Manager by entering the System Manager ID in the [Department ID] text box and the System Password in the [Password] text box.
● When User Management is enabled: ❑ Enter the User ID and password. You can log in as the System Manager by entering the User ID registered as the System Manager in the [User ID] text box and its password in the [Password] text box. Introduction to the Remote UI 1 ● When both Department ID Management and User Management are enabled: NOTE The same Remote UI top page as shown in “When User Management is enabled:,” on p. 1-13 appears. ❑ Enter the User ID and password.
Viewing the Machine Status and Information When you successfully log in to the Remote UI, the Device Status page in the [Device] menu is displayed. From the [Device] menu, you can view the current status of the machine, information about the consumables such as paper, and other information about the machine. Introduction to the Remote UI 1 1 Click [Device] ➞ click the hyperlink to the page you want to display in the [Device] menu. The information page you selected is displayed.
The pages in the [Device] menu are as follows: Displays the machine status such as available memory, availability of consumables, and error information if any. To check the details of the error, click [Error Information]. Device Information page: Displays the information about the machine, such as the system manager’s information and the location where the machine is installed.
Introduction to the Remote UI 1 1-16 Viewing the Machine Status and Information
Managing Jobs and Machine Data 2 CHAPTER This chapter describes how to manage jobs, import/export data, and install key pairs and digital certificates by using the Remote UI. Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Managing the Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2 Viewing the Job Logs . . . . . . . . . . . . . . . . . . . . . . .
Managing Jobs You can manage the print jobs and view the logs of the jobs processed by the machine. The [Job Status] menu has the following sections: • Print Job Managing Jobs and Machine Data 2 - Status - Log • Send/Receive Fax Job - Log • Send/Store/Receive Job - Log Managing the Print Jobs You can manage the print jobs that are being processed or waiting to be processed by the machine. NOTE End Users can delete their own print jobs, when the Permit End-user’s Job Operation setting is enabled.
1 Click [Job Status] ➞ [Status] in the [Job Status] menu. The list of print jobs being processed or waiting to be processed by the machine is displayed. 2 To delete a print job, click [ delete ➞ [ ] (Delete). ] (Select) next to the job you want to The selected job is deleted.
Viewing the Job Logs You can view the logs of the jobs processed by the machine. The maximum numbers of the logs displayed are as follows: • Print Job Log: the last 128 jobs • Send/Receive Fax Job Log: the last 45 jobs • Send/Store/Receive Job Log: the last 128 jobs IMPORTANT The Job Logs are displayed only when the Job Log Display setting in the Edit System Settings page is enabled. (See “Customizing the System Settings,” on p. 4-2.
Managing the Address Book You can manage the Address Book data on the Remote UI as well as on the machine’s control panel. The types of addresses are as follows: ■ E-mail Address ■ I-fax Address You can manage I-fax addresses. ■ File Server Address You can manage file server addresses with the information to save scanned documents in a file server, such as the protocol and path name of the destination folder. ■ Fax Number You can manage fax numbers.
Editing the Destinations You can register, edit, or delete the destinations in the Address Book. NOTE The screen shots and procedures in this section are for the Address Book. The Address Book and One-touch Speed Dial use a similar procedure for editing destinations. 2 Managing Jobs and Machine Data 1 Click [Address] ➞ [One-touch Speed Dial] or [Address Book] from the menu displayed under [Address]. If the address book is protected by a password, the Enter password page appears.
Edit the destinations. ● To register a new destination: ❑ Click [None] or any number for which [None] is displayed. 2 Managing Jobs and Machine Data 2 The Register New Address page is displayed. ❑ Select the type of the address from the [Type] drop-down list box ➞ specify the necessary settings depending on the type of address you selected ➞ click [OK]. The new address is registered in the machine, and the page returns to the Address Book page.
● To register a new group address: ❑ Click [None] or any number for which [None] is displayed on the page shown in step 1. The Register New Address page is displayed. ❑ Select from the [Type] drop-down list box. ❑ Enter the name for the group in the [Group Name] text box. ❑ Click [Address Book]. The list of addresses registered in the machine is displayed in the new window. ❑ Specify the type of address from the drop-down list box.
● To edit the details of the destination: ❑ Click the name or any number next to the name on the Address Book page shown in step 1. The Destination Details page appears. ❑ Click [Edit]. Managing Jobs and Machine Data 2 The Edit Destination page is displayed.
❑ Edit the settings as necessary ➞ click [OK]. Managing Jobs and Machine Data 2 The page returns to the Address Book page. ● To delete the destination: ❑ On the Address Book page shown in step 1, click [ you want to delete ➞ [ ] (Delete). The selected destination is deleted.
Importing and Exporting Data You can save (export) setting information such as the Address Book and Additional Functions setting data as a file. You can store the exported file as a backup and load (import) the data into the machine when necessary. Importing and Exporting Data 2-11 2 Managing Jobs and Machine Data IMPORTANT • The importing/exporting operation may take a few minutes to complete. Do not turn the machine’s main power OFF until the operation is complete.
Exporting Address Book Data You can save (export) the Address Book data stored in the machine as a file. 1 Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu. Managing Jobs and Machine Data 2 The Import/Export page is displayed. 2 Click [Address Book] on the page shown in step 1. The Import/Export Address Book page is displayed.
3 Click [Start Export]. 4 Managing Jobs and Machine Data 2 Follow the instructions on the computer screen to specify the location to save the file. The file is saved in the specified location. Importing Address Book Data You can load (import) the Address Book data into the machine from a saved (exported) file. IMPORTANT • When you load (import) the Address Book data, the addresses registered in the machine are overwritten by the new data.
2 Click [Address Book]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export Address Book page is displayed. 3 Click [Import]. For help, see the screen shot in step 3 in “Exporting Address Book Data,” on p. 2-12. The Import Address Book page is displayed. Managing Jobs and Machine Data 2 4 Click [Browse] ➞ select the file to import ➞ click [OK].
2 Click [User Management Data]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export User Management Data page is displayed. 3 Click [Start Export]. 4 Managing Jobs and Machine Data 2 Follow the instructions on the computer screen to specify the location to save the file. The file is saved in the specified location. Importing User Management Data You can load (import) the User Management data into the machine from a saved (exported) file.
1 Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export page is displayed. 2 Click [User Management Data]. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. 2 Managing Jobs and Machine Data The Import/Export User Management Data page is displayed. 3 Click [Import]. For help, see the screen shot in step 3 in “Exporting User Management Data,” on p. 2-14.
Resetting Imported User Management Data For security reasons, the loaded (imported) User Management data does not contain the passwords for User IDs and for Department IDs each User ID belongs to. You must follow the procedure below to reset the passwords after loading (importing) the User Management data. 1 Click [Add.Func.] ➞ [Department ID/User Management] in the [Add.Func.] menu. The [Department ID/User Management] page is displayed.
2 Click [Settings]. Managing Jobs and Machine Data 2 The [Department ID/User Management Settings] page is displayed. 3 Click [User Management Settings]. The [Register New User] page is displayed.
4 Click [Cancel] on the [Register New User] page. Managing Jobs and Machine Data 2 Specifying the new user information is not required in this step. The User IDs registered in the machine are displayed. 5 Click the User ID to reset the passwords. The [Edit User] page is displayed.
6 Reset the passwords ➞ click [OK]. Managing Jobs and Machine Data 2 Change Password: Select this check box and enter the password for the User ID in (for the User ID) the [Password] and [Confirm] text box. NOTE You can enter the new password for the User ID instead of entering the old (before importing) password. Change Password: Select this check box and enter the password for the (for the Department Department ID the User ID belongs to in the [Password] and ID) [Confirm] text box.
7 8 Repeat steps 5 and 6 to reset the passwords of the other User IDs. Enable Department ID Management and/or User Management as necessary after resetting the passwords for all the User IDs. For more information, see “Enabling Department ID Management and User Management,” on p. 3-2. Exporting Additional Functions Setting Data You can save (export) the Additional Functions setting data stored in the machine as a file.
3 Click [Start Export]. Managing Jobs and Machine Data 2 4 Follow the instructions on the computer screen to specify the location to save the file. The file is saved in the specified location.
Importing Additional Functions Setting Data You can load (import) the Additional Functions setting data into the machine from a saved (exported) file. IMPORTANT If the machine is in the Sleep mode, press the machine’s control panel power switch to clear the Sleep mode before performing an Import operation. 1 Click [Add.Func.] ➞ [Import/Export] in the [Add.Func.] menu. For help, see the screen shot in step 1 in “Exporting Address Book Data,” on p. 2-12. The Import/Export page is displayed.
4 Click [Browse] ➞ select the file to import ➞ click [OK]. Managing Jobs and Machine Data 2 The Remote UI starts importing the data and when it is complete, the page returns to the Import/Export Additional Functions page. IMPORTANT Do not import any files while the machine is processing other jobs. 5 Restart the machine to enable the imported settings. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Managing Key Pairs and Digital Certificates from a Web Browser Key pairs and digital certificates can be used for security purposes, such as IEEE802.1X port-based authentication and SSL communication. ■ Key and Certificate In IEEE802.1X port-based authentication, a key pair (or a private key and certificate) in PKCS#12 format is required for enabling the EAP-TLS method on the client device.
Installing and Registering a Key and Certificate Install a key pair (or a private key and certificate) in the machine as described below. You can also register the key pair or delete unnecessary key pair files. 1 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu. Managing Jobs and Machine Data 2 The Settings page is displayed. 2 Click [TCP/IP Settings] on the page shown in step 1. The TCP/IP Settings page is displayed.
3 Scroll the page until [Certificate Settings] appears ➞ click [Key and Certificate Settings]. Managing Jobs and Machine Data 2 The Key and Certificate Settings page is displayed. 4 Click [Register Key and Certificate]. The Register Key and Certificate page is displayed.
NOTE If you want to generate an SSL key pair with the machine, click [Generate Key] ➞ enter the required information on the page that appears ➞ click [OK]. For more information, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide. 5 Select the function. ● To install a new key and certificate: 2 Managing Jobs and Machine Data ❑ Click [Install]. The Install Key and Certificate page is displayed.
● To register the key and certificate: ❑ Click [ ] (Select) next to the key pair file you want to register ➞ [Register]. ❑ Enter the key name and password (up to 24 characters respectively) ➞ click [OK]. The Remote UI starts registering the key and certificate and when it is complete, the page returns to the Register Key and Certificate page.
● To delete the installed (but not registered) key and certificate: ❑ Click [ ] (Select) next to the file you want to delete ➞ [Delete]. Managing Jobs and Machine Data 2 The selected file is deleted. 6 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. Deleting a Key and Certificate Key pairs become invalid when the certificate expires or when the file becomes corrupted. If this happens, delete unnecessary key pair files as described below. 1 Click [Add.Func.
3 Scroll the page until [Certificate Settings] appears ➞ click [Key and Certificate Settings]. For help, see the screen shot in step 3 in “Installing and Registering a Key and Certificate,” on p. 2-26. The Key and Certificate Settings page is displayed. Click [ ] (Select) next to the key pair you want to delete ➞ [Delete]. 2 Managing Jobs and Machine Data 4 The selected key pair is deleted. NOTE • If you want to display the details of a certificate, click [ ] (Certificate).
Installing and Registering a CA Certificate Install a CA certificate in the machine as described below. You can also register the CA certificate or delete unnecessary certificate files. 1 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu. For help, see the screen shot in step 1 in “Installing and Registering a Key and Certificate,” on p. 2-26. 2 Managing Jobs and Machine Data The Settings page is displayed. 2 Click [TCP/IP Settings] on the page shown in step 1.
Select the function. ● To install a new CA certificate: ❑ Click [Install]. 2 The Install CA Certificate page is displayed. ❑ Click [Browse] ➞ select the CA certificate file to install ➞ click [Start Installation]. The Remote UI starts installing the CA certificate and when it is complete, the page returns to the Register CA Certificate page. IMPORTANT The maximum number of characters that you can enter for the file name is 24 (including the file extension ‘.cer’ or ‘.der’).
● To register the CA certificate: ❑ Click [ ] (Select) next to the CA certificate file you want to register ➞ [Register]. Managing Jobs and Machine Data 2 The Remote UI starts registering the CA certificate and when it is complete, the page returns to the CA Certificate Settings page. ● To delete the installed (but not registered) CA certificate: ❑ Click [ ] (Select) next to the file you want to delete ➞ [Delete]. The selected file is deleted. 6 Restart the machine.
Deleting a CA Certificate CA certificates become invalid when the certificate expires or when the file becomes corrupted. If this happens, delete unnecessary files as described below. 1 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu. For help, see the screen shot in step 1 in “Installing and Registering a Key and Certificate,” on p. 2-26. 2 2 Managing Jobs and Machine Data The Settings page is displayed. Click [TCP/IP Settings] on the page shown in step 1.
4 Click [ ] (Select) next to the CA certificate you want to delete ➞ [Delete]. Managing Jobs and Machine Data 2 The selected CA certificate is deleted. NOTE If you want to display the details of a certificate, click [ 5 ] (Certificate). Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Specifying Department ID and User Management 3 CHAPTER This chapter describes how to specify the Department ID Management and User Management settings by using the Remote UI. Managing the Department IDs and User IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Enabling Department ID Management and User Management. . . . . . . . . . . . . . . . . . . . . . . . . .3-2 Managing the Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing the Department IDs and User IDs You can specify the Department ID Management and User Management settings on the Remote UI. IMPORTANT • Be sure to disable User Management when the optional Copy Card Reader-F1 is attached to the machine. • Specifying the Department ID Management and User Management settings are available only when the Remote UI is in the System Manager Mode.
Specifying Department ID and User Management 3 The page above displays the list of the Department IDs. The page above displays the list of the User IDs. 2 Click [Settings] on the page shown in step 1. The Department ID/User Management Settings page appears.
3 Select the [Enable Department ID Management] and/or [Enable User Management] check box, and specify the necessary settings ➞ click [OK]. Specifying Department ID and User Management 3 The settings are as follows: Enable Department Select this check box to enable Department ID Management. ID Management: When it is enabled, the users must enter their Department ID and password (when it is set) to log in to the machine and the Remote UI.
User Management Settings: Click this button to register a User ID. (See “Managing the User IDs,” on p. 3-10.) Allow Printer Jobs with Unknown IDs: Select this check box to allow the machine to accept print jobs from unknown IDs. Allow Remote Scan Select this check box to allow the machine to accept remote Jobs with Unknown scan jobs from unknown IDs. IDs: Select this check box to add the User ID to the name of the sent document.
Managing the Department IDs You can register, edit, or delete the Department IDs. 1 Click [Add.Func.] ➞ [Department ID/User Management] in the [Add.Func.] menu. NOTE The list of the Department IDs switches to the list of the User IDs by clicking [Change List View]. The [Change List View] button appears when both the Department ID Management and the User Management are enabled and at least one ID is registered for each mode.
Specifying Department ID and User Management 3 The page above displays the list of the User IDs. 2 Edit the Department IDs. ● To register a new Department ID: NOTE You can register up to 1,000 Department IDs. ❑ Click [Settings] on the page shown in step 1. The Department ID/User Management Settings page is displayed. ❑ Click [Department ID Management Settings]. The Register New Department page is displayed.
❑ Specify the necessary settings on the Register New Department page ➞ click [OK]. Specifying Department ID and User Management 3 The settings are as follows: Department ID: Set Password: Password: Confirm: Page Limits: Enter a numeric ID (seven digits maximum). Select this check box to set the password. Enter a numeric password (seven digits maximum). Enter the password again to confirm it.
● To edit the Department ID: ❑ On the Department ID list shown in step 1, click [ ] (Edit) next to the Department ID you want to edit. The Edit Department ID page is displayed. ❑ Edit the settings as necessary ➞ click [OK]. ● To delete the Department ID: ❑ On the Department ID list shown in step 1, click [ ID you want to delete ➞ [ ] (Select) next to the Department ] (Delete). The selected Department ID is deleted.
Managing the User IDs You can register, edit, or delete the User IDs. IMPORTANT • First register a User ID as the System Manager, and then register other User IDs as the End Users before enabling User Management. • If the User Types of all the User IDs are set to ‘User’ (End User), every user is regarded as the System Manager and will be able to log in to the machine and the Remote UI in the System Manager Mode.
❑ Specify the necessary settings on the Register New User page ➞ click [OK]. Managing the Department IDs and User IDs 3-11 3 Specifying Department ID and User Management The Register New User page is displayed. You can also display the Register New User page by clicking [ ] (New) on the list of the User IDs shown in step 1 in “Managing the Department IDs,” on p. 3-6.
The settings are as follows: User ID: Set Password: Password: Confirm: Department ID: Set Password: Password: Confirm: 3 Enter a User ID (a log-in name) (32 characters maximum). Select this check box to set a password for the User ID. Enter the password (32 characters maximum). Enter the password again to confirm it. Enter the Department ID the User ID belongs to (seven digits maximum). Select this check box to set a password for the Department ID. Enter the password (seven digits maximum).
● To edit the User ID: ❑ Click the User ID you want to edit on the list of the User IDs shown in step 1 in “Managing the Department IDs,” on p. 3-6. The Edit User page is displayed. ❑ Edit the settings as necessary ➞ click [OK].
● To delete the User ID: ❑ Click [ ] (Select) next to the User ID you want to delete ➞ [ ] (Delete). For help, see the screen shot in step 1 in “Managing the Department IDs,” on p. 3-6. Specifying Department ID and User Management 3 The selected User ID is deleted. IMPORTANT When the optional Copy Card Reader-F1 is attached to the machine, do not delete a User ID.
Customizing Settings 4 CHAPTER This chapter describes how to customize the machine settings by using the Remote UI. Customizing the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Editing the LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10 Editing the Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Customizing the System Settings In the System Settings page in the [Add.Func.] (Additional Functions) menu, you can specify the System Settings of the machine. Although many of the settings can be specified both on the Remote UI and on the machine’s control panel, some settings can be specified only on the machine. You can find the System Settings on the machine’s control panel by pressing (Additional Functions). For more information, see the System Settings Guide.
System Settings on the Machine Menus or Buttons on the Remote UI to access the settings listed left Register LDAP Server [Add.Func.] ➞ [Register LDAP Server] (See p. 4-10) Job Log Display [Add.Func.] ➞ [System Settings] ➞ [Edit] Memory Media Send Log* [Add.Func.] ➞ [System Settings] ➞ [Edit] Use USB Device [Add.Func.] ➞ [System Settings] ➞ [Edit] PDL Selection (Plug-n-Play) [Add.Func.] ➞ [System Settings] ➞ [Edit] Memory Media Settings [Add.Func.
2 Click [Edit]. Customizing Settings 4 The Edit System Settings page is displayed.
● To specify the System Settings: ❑ Specify the necessary settings ➞ click [OK].
The settings are as follows: System Manager: Phone: E-mail Address: System Manager Comment: Enter the name of the System Manager (32 characters maximum). Enter the contact information of the System Manager (64 characters maximum). Enter the e-mail address of the System Manager (64 characters maximum). Enter the comments from the System Manager (64 characters maximum).
NOTE For information on the settings except described above, see the following chapters in the System Settings Guide: Device Information Settings: Chapter 7, “Other System Settings” Job Log Display: Chapter 6, “Protecting the Machine from Unauthorized Access” Memory Media Send Log: Chapter 7, “Other System Settings” System Manager Chapter 1, “Before You Start” Information Settings: Chapter 7, “Other System Settings” Communications Settings: Chapter 4, “Setting the Send Function” E-Mail/I-Fax Settin
● To specify the Restrict the Send Function settings: ❑ Click [Restrict the Send Function] displayed on the Edit System Settings page. For help, see the screen shot in “To specify the System Settings:,” on p. 4-5. The Restrict Send Function page is displayed. ❑ Specify the necessary settings ➞ click [OK]. Customizing Settings 4 NOTE For information on the settings, see Chapter 4, “Setting the Send Function,” in the System Settings Guide.
● To specify the System Manager ID and System Password: ❑ Click [Register ID and Password] on the Edit System Settings page. For help, see the screen shot in “To specify the System Settings:,” on p. 4-5. The Register ID and Password page is displayed. ❑ Specify the necessary settings ➞ click [OK]. The settings are as follows: Set ID and Password: System Manager ID: Set/Change Password: System Manager Password: Confirm: Select this check box to set the System Manager ID and System Password.
Editing the LDAP Server Settings You can manage the LDAP server settings. IMPORTANT Specifying the LDAP server settings is available only when the Remote UI is in the System Manager Mode. NOTE For instructions on how to edit the LDAP server settings on the machine’s control panel, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide. Customizing Settings 4 1 Click [Add.Func.] ➞ [Register LDAP Server] in the [Add.Func.] menu.
Edit the LDAP server settings. ● To register a new LDAP server: ❑ Click [ ] (Register) on the page shown in step 1. The Register LDAP Server (or Register LDAP Search Server) page is displayed. ❑ Specify the necessary settings ➞ click [OK]. 4 Customizing Settings 2 NOTE • For information on the settings, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide. • If Authorized Send is activated, appears on this page.
● To edit the LDAP server: ❑ Click the LDAP server name you want to edit on the page shown in step 1. The Edit LDAP Server (or Edit LDAP Search Server) page is displayed. ❑ Edit the settings as necessary ➞ click [OK]. Customizing Settings 4 ● To delete the LDAP server: ❑ On the page shown in step 1, click [ delete ➞ [ ] (Delete). The selected LDAP server is deleted.
● To register or edit the LDAP search attributes: ❑ Click [Register/Edit LDAP Search Attributes] on the page shown in step 1. The Register/Edit LDAP Search Attributes page is displayed. ❑ Specify or edit the necessary settings ➞ click [OK]. NOTE For information on the settings, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide.
Editing the Forwarding Settings You can register, edit, or delete the conditions for forwarding received documents. IMPORTANT Specifying the Forwarding Settings is available only when the Remote UI is in the System Manager Mode. NOTE For instructions on how to edit the forwarding settings on the machine’s control panel, see Chapter 4, “Setting the Send Function,” in the System Settings Guide. Customizing Settings 4 1 Click [Add.Func.] ➞ [Forwarding Settings] in the [Add.Func.] menu.
● To forward all received documents without specific conditions: ❑ Click [Forwarding without Conditions] on the page shown in step 1. The Add New Conditions page is displayed. ❑ Specify the necessary settings ➞ click [OK]. NOTE For information on the settings, see Chapter 4, “Setting the Send Function,” in the System Settings Guide. Editing the Forwarding Settings 4-15 Customizing Settings 4 NOTE For information on the settings, see Chapter 4, “Setting the Send Function,” in the System Settings Guide.
● To edit the forwarding condition: ❑ Click the name of the forwarding condition that you want to edit on the page shown in step 1. If you select [All] in the [Receive Type] drop-down list box, all the forwarding settings registered in the machine are displayed. The Edit Conditions page is displayed. ❑ Edit the settings as necessary ➞ click [OK].
Specifying the Authorized Send Settings You can specify the Authorized Send settings on the Remote UI only. IMPORTANT Specifying the Authorized Send settings is available only when the Remote UI is in the System Manager Mode. Click [Add.Func.] ➞ [Send Function Authentication Settings] in the [Add.Func.] menu. 4 Customizing Settings 1 The Send Function Authentication Settings page is displayed.
2 Specify the necessary settings ➞ click [OK].
The setting descriptions are as follows: Select this check box to activate Authorized Send and authenticate users who send documents from the machine. To enable the settings in the Send Function Authentication Settings page, this check box must be selected. Display confirm screen when logged out: Select this check box to display the confirmation screen when a user logs out of Authorized Send. The log out options are [Send] and [Device].
Server Name: Enter the name of the authentication server. Server Address: Specify the IP address or DNS name of the authentication server. If log in to an authentication server uses the Kerberos authentication method, the DNS name needs to be in a Fully Qualified Domain Name (FQDN) format. Location to Start Search: Specify the location of the directory tree to start searching for user entries. Port Number: Specify the port number for accessing the authentication server.
IMPORTANT • For your network server settings, consult your network administrator. • can be left blank. In this case, the value of the defaultNamingContext attribute is retrieved and used as the location of the directory tree to start searching. When no value is available, the attribute value with the shortest length in the namingContexts attributes is selected instead. If this fails, is left blank.
For information on the settings other than the one below, see Chapter 3, “Setting up the Machine for Your Network Environment,” in the System Settings Guide. Authentication Method: This setting is available only when Authorized Send is activated. Specify whether to carry over the login information (user name and password) from Authorized Send to the authentication information used when users search for e-mail addresses and fax numbers via the LDAP server.
You can specify whether to carry over the login information (user name and password) from Authorized Send to the authentication information used when users send documents to a file server. Specify the settings below to suit your needs. When Sending File to Address Registered in Address Book: This setting is used when users specify the destination by pressing [File] on the top screen (Send) and specifying the file server address manually.
When Sending File to Own Address: Customizing Settings 4 This setting is used when users specify the destination by pressing [Send File To Self] on the top screen (Send).
• [Do not allow]: Disables user from sending documents to a file server. • [Allow]: Enables user to send documents to a file server. • [Only allow sending to own address or specified folder]: Restricts the destination of sending documents to the folder of a logged on user or to the specified folder. If Active Directory is used as an authentication server, the home directory (folder) of a logged on user is used as the destination.
Customizing the Machine Settings You can edit the various machine settings on the Settings page in the [Add.Func.] (Additional Functions) menu. Although many of the settings can be made both on the Remote UI and on the machine’s control panel, some settings are accessible only on the machine’s control panel. On the Remote UI, the Additional Functions settings are located as shown in the table below.
Additional Functions menu on the Machine Menus on the Remote UI References Report Settings [Add.Func.] ➞ [Settings] ➞ [Report Settings] Chapter 8, “Printing Communication Reports and Lists,” in the Sending and Facsimile Guide Address Book Settings [Address] Chapter 4, “Specifying Destinations Easily and Quickly,” in the Sending and Facsimile Guide System Settings See the table on p. 4-2. - 1 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.
3 Edit the settings as necessary ➞ click [OK]. Customizing Settings 4 The screen shot above is for the Volume Settings. NOTE • For information on the settings, see the other references listed on the table in “Customizing the Machine Settings,” on p. 4-26. • For information on the settings of [Send Function Authentication Settings], see “Specifying the Authorized Send Settings,” on p. 4-17.
Specifying the SNMPv3 Settings Specify the settings for SNMPv3 as described below. NOTE The settings for SNMPv3 can be specified only on the Remote UI, while the settings for SNMPv1 can be specified both on the machine’s control panel and the Remote UI. For more information on the settings for SNMPv1, see Chapter 2, “Connecting the Machine to a TCP/IP Network,” in the System Settings Guide.
Enabling SNMPv3 Enable SNMPv3 as described below. 1 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu. Customizing Settings 4 The Settings page is displayed. 2 Click [SNMP Settings] on the page shown in step 1. The SNMP Settings page is displayed.
3 Select the check box for [Use SNMP v. 3] ➞ click [OK]. NOTE You can enable both SNMPv1 and SNMPv3 at the same time, depending on your needs. For more information on settings for SNMPv1, see Chapter 2, “Connecting the Machine to a TCP/IP Network,” in the System Settings Guide. 4 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON. IMPORTANT The setting for [Use SNMP v.
2 Click [SNMP Settings]. For help, see the screen shot in step 1 in “Enabling SNMPv3,” on p. 4-30. The SNMP Settings page is displayed. 3 Click [User Settings]. Customizing Settings 4 The User Settings page is displayed. 4 Select the function. ● To register a new user: NOTE • A default user “initial” is registered. Edit it as necessary. - User Name: initial - MIB Access Permission: ON - Security Settings: Auth. Yes/Encry. Yes - Authent.
❑ Click [Register]. The Register User page is displayed. ❑ Specify the necessary information ➞ click [OK]. Customizing Settings 4 User Name: Enter the user name (32 alphanumeric characters maximum). MIB Access Permission: Select this check box to give read/write permission to the user. Security Settings: Select the security setting ([Auth. Yes/Encry. Yes], [Auth. Yes/Encry. No], or [Auth. No/Encrypt. No]). If you select [Auth. Yes/Encry.
Encryption Algorithm: Only [DES] can be selected as the encryption algorithm. Encryption Password: Enter the password for encryption (6 to 16 alphanumeric characters). Confirm: Enter the password again to confirm it. ● To enable/disable a user: ❑ Select the button for the user you want to enable/disable under
2 Click [SNMP Settings]. For help, see the screen shot in step 1 in “Enabling SNMPv3,” on p. 4-30. The SNMP Settings page is displayed. 3 Click [Context Settings]. For help, see the screen shot in step 3 in “Specifying the User Information for SNMPv3,” on p. 4-31. The Context Settings page is displayed. Select the function. ● To register a new context: 4 NOTE • You can register up to five contexts. • A default context “NULL” is registered. It is not shown in the context list and cannot be deleted.
● To edit a context: ❑ Click the context name you want to edit in the context list in the Context Settings page. The Edit Context page is displayed. ❑ Edit the context name ➞ click [OK]. ● To delete a context: ❑ Select the button for the context you want to delete under
Verifying SSL Server Certificates You can set the machine to check the validity of the SSL server certificate when the machine is receiving/sending data with POP/SMTP. The machine verifies the certificate by checking the expiration date, certificate chain, and as well as CN (Common Name). IMPORTANT The settings for the SSL server certificate verification are available only on the Remote UI (System Manager Mode). 4 Click [Add.Func.] ➞ [Settings] in the [Add.Func.] menu.
3 Select the function. ● To set the machine to verify the SSL server certificate when receiving data with POP: ❑ Select the check box for [Confirm SSL Certificate for POP RX]. To include the CN (Common Name) for the verification, select the check box for [Add CN to Verification Items]. ● To set the machine to verify the SSL server certificate when sending data with SMTP: ❑ Select the check box for [Confirm SSL Certificate for SMTP TX].
NOTE If the machine detects a problem with the certificate, communication will not be completed and the error message or (error code #0842 for the job log) will be displayed. 4 Click [OK] on the page shown in step 3. 5 Restart the machine. Turn OFF the machine, wait at least 10 seconds, and then turn it ON.
Customizing Settings 4 4-40 Verifying SSL Server Certificates
Appendix 5 CHAPTER This chapter includes the glossary and index. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Glossary B BOOTP BOOTstrap Protocol. A protocol that enables a client machine to automatically obtain network setup information from a server over a TCP/IP network. BOOTP enables a client to automatically locate such information as the host name, domain name, and IP address, so that it is not necessary to enter these items manually. bps Stands for bits per second. The measure of transmission speed used in relationship to networks and communication lines.
H HTTP Hypertext Transfer Protocol. The client-server TCP/IP protocol used on the World Wide Web for the transfer of HTML (Hyper Text Mark-up Language) documents across the Internet. I IEEE802.1X authentication An authentication method that permits only supplicants (devices) authenticated by a RADIUS (Remote Authentication Dial-In User Service) server to connect to the network via an authenticator. Internet Protocol (IP) IP address Internet Protocol address.
P PDF Portable Document Format. The page description language used in Adobe Systems’ Acrobat document exchange system, which is restricted neither by device nor resolution. PDF displays documents in a way that is independent of the original application software, hardware, and operating system used to create those documents. A PDF document can contain any combination of text, graphics, and images. Protocol A set of rules that govern the transmission of data across a network.
T TCP/IP Transmission Control Protocol/Internet Protocol. The protocol used to connect to the Internet or wide area networks. U URL Uniform Resource Locator. A standard way of specifying the location of an object, usually a Web page on the Internet. The URL for a Web page would look something like this: “http://www.w3.org/default.htm”. Here, “http:” indicates that a Web page is being accessed, “www.w3.org” is the address of the server containing the Web page, and “default.
Index Appendix 5 A E Add.Func.
L S LDAP search attributes, 4-13 LDAP server, 4-10 Deleting, 4-12 Editing, 4-12 Registering, 4-11 Logon mode, 1-5, 1-10 End-User Mode, 1-5 System Manager Mode, 1-5 Machine settings, customizing, 4-26 SNMPv3, 4-29 SSL, 5-4 SSL encryption, 5-4 SSL server certificate, 4-37 System Manager ID, specifying, 4-9 System Manager Mode, 1-10 System Password, specifying, 4-9 System requirements, 1-7 OS (Macintosh), 1-7 OS (Windows), 1-7 Web browser (Macintosh), 1-7 Web browser (Windows), 1-7 System Settings, specify
Appendix 5 5-8 Index
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