USER’S GUIDE MFC-440CN MFC-660CN Version A
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-440CN, MFC-660CN (Circle your model number) Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.
Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
EC Declaration of Conformity under the R & TTE Directive ii
Table of Contents Section I 1 General General Information Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 2 Viewing Documentation ................................................................................... 2 Control panel overview ..............................
4 Security features TX Lock (MFC-440CN only) ................................................................................27 Setting and changing the TX Lock password ................................................27 Turning the TX Lock on/off ............................................................................28 Memory Security (MFC-660CN only)...................................................................28 Setting and changing the memory security password ................................
Additional receiving operations............................................................................ 44 Printing a reduced incoming fax ....................................................................44 Receiving faxes into memory ........................................................................ 45 Receiving a fax at the end of a conversation (MFC-660CN only) ................. 45 Printing a fax from the memory .....................................................................
9 Digital TAD (MFC-660CN only) TAD-Mode for internal TAD .................................................................................63 Setting up the TAD ........................................................................................63 Outgoing message (OGM) ............................................................................63 Fax/Tel OGM .................................................................................................64 Activating TAD mode ..........................
12 Polling Polling overview...................................................................................................79 Polling receive .....................................................................................................79 Setup to receive polling ................................................................................. 79 Setup to receive polling with secure code ..................................................... 79 Setup to receive delayed polling.....................
Print Images.........................................................................................................94 View Photo(s) ................................................................................................94 Print Index (Thumbnails) ...............................................................................95 Print All Photos ..............................................................................................95 Print Photos .............................................
Section VI Appendixes A Safety and Legal Choosing a location ........................................................................................... 110 To use the machine safely................................................................................. 111 Important safety instructions........................................................................ 114 IMPORTANT - For your safety ....................................................................115 LAN connection ......................
D Specifications General ..............................................................................................................157 Print media.........................................................................................................159 Fax.....................................................................................................................160 Digital TAD (MFC-660CN only) .........................................................................161 Copy .................
Section I General General Information Loading documents and paper General setup Security features I 2 8 20 27
1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic.
General Information c Viewing Documentation (For Macintosh®) If the language screen appears, click your language. The CD-ROM main menu will appear. 1 a Turn on your Macintosh ®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. b c d Double-click the Documentation icon. e Click the documentation you want to read. Software User’s Guide Network User’s Guide Note If this window does not appear, use Windows® Explorer to run the setup.
Chapter 1 Control panel overview 1 MFC-440CN 1 9 1 7 8 2 3 6 5 4 MFC-660CN 1 11 13 12 10 9 1 2 8 7 3 Note Most of the illustrations in this User’s Guide show the MFC-440CN.
General Information 1 2 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. Fax and telephone keys Search/Speed Dial (MFC-440CN) Lets you look up and dial numbers that are stored in the memory. Redial/Pause Redials the last 30 numbers called. It also inserts a pause when programming speed dial numbers.
Chapter 1 9 Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. 10 Fax Preview (MFC-660CN only) Lets you preview incoming faxes on the LCD. LCD display indications 1 The LCD shows the current machine status when the machine is idle. 11 TAD keys (MFC-660CN only): On/Off Turns the Telephone Answering Device (TAD) on or off. It will also flash if you have new messages. Play/Record Plays voice messages stored in the memory.
General Information Basic Operations 1 d MENU The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b Mode Timer 30 Secs 1 Min 2 Mins 5 Mins Select & Press Press Menu. Press a or b to choose General Setup. OK MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press OK Press OK. c 1 Press OK.
2 Loading documents and paper Loading documents 2 You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. Using the ADF 2 The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 g/m2 (20 lb) paper and always fan the pages before putting them in the ADF.
Loading documents and paper How to load documents Note To use the scanner glass, the ADF must be empty. a b 2 Scanning area 2 The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter or A4 paper. Lift the document cover. 3 Using the document guidelines on the left, center the document face down on the scanner glass. 4 1 2 Usage Document Top (1) Size Bottom (2) Left (3) Right (4) Fax Letter 3 mm (0.12 in.
Chapter 2 Acceptable paper and other media The print quality can be affected by the type of paper you use in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. For best results, use the Brother paper.
Loading documents and paper Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 2 1 1 1 2 mm (0.08 in.) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray 2 Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.
Chapter 2 Choosing the right media 2 Paper type and size for each operation Paper Type Cut Sheet Cards Paper Size Usage Copy Photo Capture Printer 216 × 279 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes Yes Yes Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes – Yes Executive 184 × 267 mm (7 1/4 × 10 1/2 in.) – – – Yes JIS B5 182 × 257 mm (7.2 × 10.1 in.) – – – Yes A5 148 × 210 mm (5.8 × 8.3 in.) – Yes – Yes A6 105 × 148 mm (4.1 × 5.8 in.
Loading documents and paper Paper weight, thickness and capacity 2 Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m 2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1 Inkjet Paper 64 to 200 g/m 2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) 20 Glossy Paper Up to 220 g/m 2 (Up to 58 lb) Up to 0.25 mm (Up to 0.01 in.) Cards 1 2 20 Photo Card Up to 240 g/m 2 (Up to 64 lb) Up to 0.28 mm (Up to 0.01 in.
Chapter 2 Loading paper, envelopes and other media Loading paper and other media b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 2 Note To print on Photo L or 10 × 15 cm paper, please see Loading photo paper on page 17. a Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1). 2 c Fan the stack of paper well to avoid paper jams and misfeeds.
Loading documents and paper Note f Close the output paper tray cover. When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. e 2 g Slowly push the paper tray completely into the machine. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Gently adjust the paper side guides with both hands and the paper length guide to the paper.
Chapter 2 Loading envelopes, post cards and photo paper Loading envelopes How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. 2 Use envelopes that weigh from 75 to 95 g/m2 (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. Note If the envelopes or post cards are ‘doublefeeding,’ put one envelope in the paper tray at a time.
Loading documents and paper If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.
Chapter 2 d When you have finished printing photos return the photo paper tray to the normal printing position. Press the photo paper tray release button with your left thumb and pull the photo paper tray forward until it clicks. Removing small prints from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
Loading documents and paper Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Envelopes 12 mm (0.47 in.
3 General setup Power Save mode • Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality. • If you unplug the AC power cord, no machine operations will be available. • You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 20.) Power Save setting Note If you have connected an external telephone or TAD, it is always available.
General setup On/Off setting Receive mode Fax Only Fax Receive: External On 1 2 TAD 3 (factory Fax/Tel 4 setting) Available operations Fax Receive Fax Detect Delayed Fax 6 Fax Forward 6 Fax Storage 6 PC Fax Receive 6 Remote Retrieval 6 TAD 4 Mode Timer 3 The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode.
Chapter 3 Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Paper Type. Press OK. d Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. e 3 Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.
General setup Volume Settings Ring Volume 3 3 Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of ring volume levels, from High to Off. You can choose a range of volume levels, from High to Off. While in Fax mode a b , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level.
Chapter 3 Speaker Volume You can choose a range of speaker volume levels, from High to Off. a b Press Menu. Press a or b to choose General Setup. Press OK. 3 Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. c Press a or b to choose Volume. Press OK.
General setup LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b 3 3 Setting the backlight brightness 3 If you are having difficulty reading the LCD, try changing the brightness setting. a b Press Menu. Press Menu. 3 Press a or b to choose General Setup. Press OK. Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK.
Chapter 3 Setting the Off Timer You can set how long the LCD stays on after the last key press. This is a power saving feature. The machine can print, scan and receive faxes and voice calls when the LCD is off. a b c Setting the Wallpaper You can change the wallpaper. a b Press Menu. Press a or b to choose General Setup. Press OK. Press a or b to choose LCD Settings. Press OK. d Press a or b to choose Off Timer. Press OK.
4 Security features TX Lock (MFC-440CN only) c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose TX Lock. Press OK. e Enter a 4-digit number for the password. Press OK. 4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Receiving faxes f When the LCD shows Verify:, reenter the password. Press OK. Remote retrieval (if Fax Storage was already On) g Press Stop/Exit.
Chapter 4 Memory Security (MFC-660CN only) Turning the TX Lock on/off Turning TX Lock on a b c 4 Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost. Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Miscellaneous. Press OK.
Security features Setting and changing the memory security password Setting a password for the first time Changing your memory security password 4 Note a b Press Menu. Press a or b to choose Fax. Press OK. • If you forget the Memory Security password, please call your Brother dealer for service. c Press a or b to choose Miscellaneous. Press OK. • If you have already set the password, you will not need to set it again. d Press a or b to choose Mem Security. Press OK.
Chapter 4 Turning the memory security on/off Turning on the memory security lock a b 4 4 Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Mem Security. Press OK. e Press a or b to choose Set Security. Press OK. f Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a power failure the data will stay in memory for up to 24 hours.
Section II Fax 32 Receiving a Fax 40 Telephone and External devices 46 Dialling and storing numbers 55 Digital TAD (MFC-660CN only) 63 Advanced fax operations (Monochrome only) 67 Printing Reports 77 Polling 79 Sending a fax II
5 Sending a fax Entering Fax mode When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. 5 Scan Size (See page 33.) 5 Set New Default (See page 38.) Factory Reset (See page 38.) When the option you want is highlighted, press OK. Faxing from the ADF The LCD shows: FAX 09012345689 Fax Resolution Contrast Speed-Dial Outgoing Call Press Fax Start Standard Auto Press a or b to scroll through the Fax key options.
Sending a fax Faxing from the scanner glass Note 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for colour faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. a Press b Load your document face down on the scanner glass. c Enter the fax number using the dial pad, Speed-Dial or Search. d e f (Fax).
Chapter 5 Broadcasting (Monochrome only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. 5 • Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited.
Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Press (Fax). The LCD shows: Contrast 5 5 If your document is very light or very dark, you may want to change the contrast. For most documents the factory setting Auto can be used. It automatically chooses the suitable contrast for your document.
Chapter 5 Note Note You can choose four different resolution settings for monochrome faxes and two for colour. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Mono Start to send the scanned pages. Monochrome Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution.
Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. Delayed Batch Transmission (Monochrome only) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time.
Chapter 5 f Sending a fax manually When you have finished, press Stop/Exit. Setting your changes as a new default Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. 5 You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Scan Size you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK.
Sending a fax Sending a fax at the end of a conversation (MFC-660CN only) 5 At the end of a conversation you can send a fax to the other party before you both hang up. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b Press c d Load your document. e Replace the handset. (Fax). 5 Press Mono Start or Colour Start. If you are using the scanner glass press 1 to send a fax.
6 Receiving a Fax 6 Receive modes 6 You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode 6 By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 41.
Receiving a Fax To set a receive mode follow the instructions below. Using receive modes a b Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 42. c d e Press Menu. Press a or b to choose Initial Setup. Press OK. Press a or b to choose Receive Mode. Press OK. Press a or b to choose Fax Only, Fax/Tel, External TAD (MFC-440CN only) or Manual. Press OK. Press Stop/Exit.
Chapter 6 TAD (MFC-660CN only) 6 TAD helps you automatically manage incoming calls, by recognising whether they are fax or voice calls and dealing with them in one of the following ways: Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine choose the maximum number of rings. Faxes will be automatically received. Voice callers can record a message.
Receiving a Fax F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone.
Chapter 6 c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Fax Detect. Press OK. e Press a or b to choose On, Semi (or Off). Press OK. f Press Stop/Exit. Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper.
Receiving a Fax Receiving faxes into memory 6 This feature is only available for monochrome faxes. As soon as the paper tray becomes empty during fax reception, the LCD shows No Paper Fed; put some paper in the paper tray. (See Loading paper and other media on page 14.) If you are unable to put paper in the paper tray the following will happen: If Memory Receive is On: The machine will carry on receiving the fax, with the remaining pages being stored in memory if enough memory is available.
7 Telephone and External devices Voice operations 7 a To start a voice call, choose one of the options below: Pick up the handset. Press Speaker Phone. b When you hear the dial tone, enter a number using the dial pad, Speed-Dial and Search. c If you pressed Speaker Phone, speak Tone or Pulse 7 If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: clearly toward the microphone .
Telephone and External devices Fax/Tel mode 7 Telephone services 7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call. Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. If you are at the machine, you can lift the handset (MFC-660CN only) or press Speaker Phone (MFC-660CN only) to answer.
Chapter 7 You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 48.) d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Display ID. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. f Press a or b to scroll through the Caller ID memory to choose the Caller ID you want to view, and then press OK.
Telephone and External devices g After printing has finished, press Stop/Exit. Setting the Phone Line Type Note 7 If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Phone Line Type accordingly by completing the following steps. a b c Press Menu. Press a or b to choose Initial Setup. Press OK. BT Call Sign (For U.K. only) Press a or b to choose Phone Line Set. Press OK. d Press a or b to choose PBX, ISDN (or Normal).
Chapter 7 To enable the machine to work with BT Call Sign (With your external phone only) a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose BT Call Sign. Press OK. The LCD shows the current setting of this feature. e Press a or b to choose On (or Off). Press OK. f Press Stop/Exit. Note If you turn off BT Call Sign, the receive mode stays in Manual. You will need to set receive mode again.
Telephone and External devices Note Improper Setup Do not connect a TAD elsewhere on the same phone line. Connections 7 The external TAD must be connected as shown in the previous illustration. a Set your external TAD to one or two rings. (The machine's Ring Delay setting does not apply.) b Record the outgoing message on your external TAD. c d Set the TAD to answer calls. Multi-line connections (PBX) Timing is important in recording this message.
Chapter 7 External and extension phones Connecting an external or extension telephone If you answer a call and no one is on the line: 7 7 You can connect a separate telephone to your machine as shown in the diagram below. 1 1 Extension telephone 2 External telephone If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code.
Telephone and External devices Using a cordless external telephone This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white ‘T’shaped connector provided as part of the line cord assembly.
Chapter 7 a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Remote Codes. Press OK. e Press a or b to choose On (or Off). Press OK. f Enter the new Fax Receive Code. Press OK. g Enter the new Telephone Answer Code. Press OK. h Press Stop/Exit.
8 Dialling and storing numbers How to Dial Manual dialling c 8 8 8 If you have two numbers in the location, press a or b to choose the number you want to call. Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed-Dial memory. a Speed-Dialling a MFC- 440CN pressing 8 b Press Search/Speed Dial.
Chapter 8 Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel.
Dialling and storing numbers Caller ID history (MFC-660CN only) (For U.K. and Ireland only) Storing numbers 8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID (MFC-660CN only) (For U.K. and Ireland only) on page 47.) The last 30 numbers of phone calls or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone, fax to, add to Speed-Dial, or delete from the history. a b c d Press (Fax).
Chapter 8 f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 156.) To store the number without a name, press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 156.) To store the number without a name, press OK. g Enter the fax or telephone number (up to 20 digits). Press OK.
Dialling and storing numbers f g Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 156.) To store the number without a name, press OK. Note How to change the stored name or number: If you want to change a character, press d or c to position the cursor under the character you want to change, and then press Clear/Back. Re-enter the character. Press OK to confirm the fax or telephone number.
Chapter 8 Setting up groups for broadcasting Groups, which can be stored in a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Mono Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location.
Dialling and storing numbers g h Press a or b to choose Complete. Press OK. i Press Stop/Exit. Deleting a Group a b Deleting a number from a Group Enter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 156. For example, type NEW CLIENTS.) a b c Press a or b to choose Set Quick-Dial. Press OK. d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to delete. Press OK. f Press a or b to choose Delete. Press OK.
Chapter 8 Combining Quick-Dial numbers 8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination.
9 Digital TAD (MFC-660CN only) TAD-Mode for internal TAD 9 a b 9 Press Menu. Press a or b to choose Fax. Press OK. The TAD feature will store up to 99 incoming voice or fax messages. Messages are stored in the order in which they are received. c Press a or b to choose Setup TAD. Press OK. Voice messages can be up to 3 minutes in length, and can also be picked up remotely (see Using your Remote Access Code on page 73).
Chapter 9 f g Press a or b to choose Playing OGM. Press OK. Adjust the volume by pressing Volume d or c . a b d Press a or b to choose OGM. Press OK. e Press a or b to choose TAD Message or F/T Message. Press OK. f Press a or b to choose Erase MSG. Press OK. g Choose one of the following: Press 1 to erase the OGM. Press 2 to exit without erasing. h If your machine is set to Fax/Tel receive mode this message will be played by your Brother machine to a caller.
Digital TAD (MFC-660CN only) Erasing incoming messages To erase voice messages individually a b c d c Additional TAD operations 9 9 Setting maximum time for incoming messages Press Play/Record. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps. 9 Your machine’s default setting will save incoming messages up to 30 seconds long.
Chapter 9 Setting toll saver 9 ICM Recording Monitor When the toll saver feature is on, the machine will answer after two rings if you do have voice or fax messages, and after four rings if you do not have any messages. This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.
10 Advanced fax operations (Monochrome only) g You can only use one advanced fax operation at a time: Fax Forwarding Fax Storage PC Fax Receive Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the advanced fax operations, a question will appear on the LCD. (See Changing Advanced Fax Operations on page 72.) 10 When you choose Fax Forward, your machine stores the received fax in the memory.
Chapter 10 Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose Forward/Store. Press OK. e Press a or b to choose Fax Storage.
Advanced fax operations (Monochrome only) How to preview a fax 10 Key Description When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02) a Enlarge the fax. Reduce the fax. Press Fax Preview. You can see the new fax list. a or b Scroll vertically. d or c Scroll horizontally. Rotate the fax clockwise. Note You can also see your old fax list by pressing l. Press # to go back to your new fax list. Delete the fax. Press 1 to confirm.
Chapter 10 PC Fax Receive h If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The number of received faxes that are stored in the memory will appear at the bottom left side of the LCD.
Advanced fax operations (Monochrome only) Changing the destination PC a b Press Menu. 10 Turning off Advanced Fax Operations Press a or b to choose Fax. Press OK. a b Press a or b to choose Advanced Fax Operation. Press OK. c Press a or b to choose Forward/Store. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose PC Fax Receive. Press OK. Press a or b to choose Forward/Store. Press OK. e Press a or b to choose Off. Press OK.
Chapter 10 Changing Advanced Fax Operations Remote Retrieval 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: Erase All Doc? YesiPress 1 NoiPress 2 Print All Fax? YesiPress 1 NoiPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
Advanced fax operations (Monochrome only) Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once.
Chapter 10 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Operation details 91 Playing Voice messages (MFC-660CN only) After one long beep, the machine plays the ICM. 1 Repeat or Skip Backward Press 1 while listening to an ICM to repeat it.
Advanced fax operations (Monochrome only) Remote commands 97 1 Fax 97 You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. Check the receiving status (MFC-660CN only) 1 Fax 2 Voice 98 Operation details Check the receiving status (MFC-440CN only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.
Chapter 10 Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2. Wait for the long beep, enter the number of the remote fax machine you want your fax messages sent to using the dial pad, then enter # # (up to 20 digits).
11 Printing Reports Fax reports 11 11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again.
Chapter 11 f g Enter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) Reports 11 The following reports are available: XMIT Verify Press Stop/Exit. Prints a Transmission Verification Report for your last transmission. Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order.
12 Polling Polling overview 12 12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive 12 Polling receive lets you call another fax machine to receive a fax. Setup to receive polling a b Press 12 (Fax).
Chapter 12 Setup to receive delayed polling If you chose Timer, enter the time (24-hour format) you want to begin polling and press OK, go to step e. 12 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. e Press a or b to choose Broadcasting. Press OK. a Press f Press a or b to choose Add Number. Press OK. b Press a or b to choose Polling RX. Press OK. g c Press a or b to choose Timer. Press OK.
Polling Polled transmit (Monochrome only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and cancelling waiting jobs on page 37.) Setup for polled transmit a Press b c Load your document. c Press a or b to choose Polled TX. Press OK. d Press a or b to choose Secure. Press OK.
Chapter 12 82
Section III Copy Making copies III 84
13 Making copies How to copy 13 Entering Copy mode 13 When the option you want is highlighted, press OK. Note 13 When you want to make a copy, press (Copy) to illuminate it in green. The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 21.
Making copies d Press a or b to choose Quality. Press OK. You can change the copy settings temporarily for the next copy. e The machine returns to its default settings after 60 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 21.) Press a or b to choose Fast, Normal or Best. Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start. Copy settings 13 If you have finished choosing settings, press Mono Start or Colour Start.
Chapter 13 (P) means Portrait and (L) means Landscape. 50% 69% A4iA5 You can only make one poster copy at a time. 78% LGLiLTR 83% LGLiA4 93% A4iLTR 97% LTRiA4 100%* 104% EXEiLTR 142% A5iA4 a b c d Press e Press a or b to choose Off (1 in 1), 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L)or Poster(3 × 3). Press OK. f If you do not want to change additional settings, press Mono Start or Colour Start to scan the page.
Making copies f Place your document face down in the direction shown below. 2 in 1 (P) If you do not want to change additional settings, press Mono Start or Colour Start. Adjusting Brightness, Contrast and Colour 2 in 1 (L) 13 Brightness 13 You can adjust the copy brightness to make copies darker or lighter. 4 in 1 (P) 4 in 1 (L) Poster (3 x 3) You can make a poster size copy of a photograph. a Press b c d Load your document. (Copy). Enter the number of copies you want.
Chapter 13 f Paper Options If you do not want to change additional settings, press Mono Start or Colour Start. Paper Type Colour Saturation 13 13 If you are copying on special paper, set the machine for the type of paper you are using to get the best print quality. a Press b c d Load your document. a Press Enter the number of copies you want. b c d Load your document. e f g 88 (Copy). Press a or b to choose Color Adjust. Press OK. Press a or b to choose Red, Green or Blue. Press OK.
Making copies Setting your changes as a new default 13 You can save the copy settings for Quality, Paper Type, Brightness, Contrast and Color Adjust that you use most often by setting them as default. These settings will stay until you change them again. a Press b Press a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change.
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Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge IV 92 103
14 Printing photos from a memory card PhotoCapture Center™ Operations 14 Printing from a memory card without a PC 14 Even if your machine is not connected to your computer, you can print photos directly from digital camera media. (See Print Images on page 94.
Printing photos from a memory card The image file extension must be .JPG (Other image file extensions like .JPEG,.TIF, .GIF and so on will not be recognized). Getting started 14 Firmly put the card into the correct slot. PhotoCapture Center™ printing without using a PC must be performed separately from PhotoCapture Center™ operations using the PC. (Simultaneous operation is not available.) IBM Microdrive™ is not compatible with the machine. The machine can read up to 999 files on a memory card.
Chapter 14 Print Images CAUTION DO NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. View Photo(s) (PhotoCapture) key to illuminate it in green and display the PhotoCapture options on the LCD. PHOTO View Photo(s) Print Index Print All Photos Print Photos Select & Press View Photo(s) (See page 94.) Print Index (See page 95.
Printing photos from a memory card Print Index (Thumbnails) 14 The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and so on). Print All Photos You can print all the photos on your media card. a Make sure you have put the media card in the correct slot. Press The PhotoCapture Center™ does not recognize any other numbers or file names that your digital camera or PC has used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line).
Chapter 14 e a Repeat step d until you have entered all the image numbers that you want to print. Press (PhotoCapture). The machine will ask you if you want to use DPOF setting. Note You can enter all the numbers at one time by using the l key for a comma or the # key for a hyphen. For example, Enter 1, l, 3, l, 6 to print images No.1, No.3 and No.6. Enter 1, #, 5 to print images No.1 to No.5. b c f After you have chosen all the image numbers, press OK again.
Printing photos from a memory card PhotoCapture Center™ print settings 14 You can change the print settings temporarily for the next print. The machine returns to its default settings after 180 seconds, or if the Mode Timer returns the machine to Fax mode. (See Mode Timer on page 21.) Note You can save the print settings you use most often by setting them as default. (See Setting your changes as a new default on page 100.
Chapter 14 Print Quality a 14 Press a or b to choose Print Quality. Press OK. b Press a or b to choose Normal or Photo. Press OK. c If you do not want to change additional settings, press Colour Start to print. Paper options Paper Type Example: Printed Position for A4 paper 1 2 3 10×8cm 13×9cm 15×10cm 4 5 6 18×13cm 20×15cm Max. Size 14 14 a Press a or b to choose Paper Type. Press OK.
Printing photos from a memory card c • Sharpness If you do not want to change additional settings, press Colour Start to print. Colour Enhancement 14 The colour enhancement feature will produce more vivid images. Your photographs will take slightly longer to print. a Press a or b to choose Color Enhance. Press OK. b Do one of the following: If you want to customize the White Balance, Sharpness or Colour Density, press d or c to choose On and then go to step c.
Chapter 14 Borderless printing 14 This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. a Press a or b to choose Borderless. Press OK. b Press a or b to choose Off (or On). Press OK. c If you do not want to change additional settings, press Colour Start to print. Setting your changes as a new default 14 You can save the print settings you use most often by setting them as default. These settings will stay until you change them again.
Printing photos from a memory card Scan to Card Entering Scan mode 14 14 When you want to scan to card, press (Scan) to illuminate it in green. The LCD shows: SCAN Scan to E-mail Scan to Image Scan to OCR Scan to File Scan to Card Select & Press OK Press a or b to choose Scan to Card. How to scan to card You can scan monochrome and colour documents into a media card. Monochrome documents will be stored in PDF (*.PDF) or TIFF file formats (*.TIF). Colour documents may be stored in PDF (*.
Chapter 14 e f Do one of the following. To change the quality, go to step f. Press Mono Start or Colour Start to start scanning without changing additional settings. Press a or b to choose 150 dpi Color, 300 dpi Color, 600 dpi Color, 200x100 dpi B/W or 200 dpi B/W. Press OK. g Do one of the following. To change the file type, go to step h. Press Mono Start or Colour Start to start scanning without changing additional settings. h Press a or b to choose JPEG, PDF or TIFF. Press OK.
15 Printing photos from a camera with PictBridge 15 Camera Menu Selections Options Paper Size Letter, A4, 10x15 cm, Printer Settings (Default setting) 2 Paper Type Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera.
Chapter 15 Printing Images 15 DPOF stands for Digital Print Order Format. Note Remove any memory cards from the machine before connecting the digital camera. a Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 1 b PictBridge port Turn on the camera. When the machine has recognized the camera, the LCD shows Camera Connected. When the machine starts printing a photo, the LCD will show Printing.
Printing photos from a camera with PictBridge Understanding the Error Messages 15 Once you are familiar with the types of errors that can occur while you are using PictBridge, you can easily identify and troubleshoot any problems. Out of Memory This message will appear if you are working with images that are too large for the machine's memory. Wrong USB device This message will appear if you connect a non-PictBridge compatible or broken device to the PictBridge port.
Chapter 15 106
Section V Software Software and Network features V 108
16 Software and Network features The CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (for example, printing and scanning). The guide has easy to use links that, when clicked, will take you directly to a particular section. c 16 Click the heading you would like to read from the list at the left of the window.
Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary VI 110 119 143 157 170
A Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard grounded electrical socket. Choose a location where the temperature remains between 10° and 35° C (50° F and 95° F). CAUTION • Avoid placing your machine in a high-traffic area. • Avoid placing your machine on a carpet.
Safety and Legal To use the machine safely A Please keep these instructions for later reference and read them before attempting any maintenance. Note (MFC-660CN only) If there are faxes in the machine's memory, you need to print them or save them before you unplug the machine from the electrical socket for more than 24 hours. (To print the faxes in memory, see Printing a fax from the memory on page 45.
DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
Safety and Legal DO NOT touch the area shaded in the illustration. Doing this may cause injury. When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. • This product must be installed near an electrical socket that is easily accessible.
Safety and Legal 9 Use only the power cord supplied with this machine. 10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug. 11 Do not allow anything to rest on the power cord.
Warning - This machine must be earthed. A The wires in the mains lead are coloured in line with the following code: Green and Yellow: Earth Blue: Neutral Brown: Live If in any doubt, call a qualified electrician. LAN connection A CAUTION DO NOT connect this product to a LAN connection that is subject to over-voltages. EU Directive 2002/96/EC and EN50419 European Union only This equipment is marked with the above recycling symbol.
Safety and Legal Legal limitations for copying A It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries. Macintosh and TrueType are registered trademarks of Apple Computer, Inc. PaperPort is a registered trademark of ScanSoft, Inc.
B Troubleshooting and Routine Maintenance B Troubleshooting B If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com.
Printing (Continued) Difficulty Suggestions The machine prints blank pages. Clean the print head. (See Cleaning the print head on page 137.) Characters and lines are stacked. Check the printing alignment. (See Checking the printing alignment on page 138.) Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly. (See Loading paper and other media on page 14.) Make sure the Jam Clear Cover is set properly.
Troubleshooting and Routine Maintenance Printing Received Faxes Difficulty Suggestions Condensed print and white streaks across the page or the top and bottom of sentences are cut off. You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Sending Faxes Difficulty Suggestions Cannot send a fax. Check all line cord connections. Make sure that the Fax key is illuminated. (See Entering Fax mode on page 32.) Ask the other party to check that the receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Reports on page 78.) Transmission Verification Report says ‘Result:ERROR’. There is probably temporary noise or static on the line. Try sending the fax again.
Troubleshooting and Routine Maintenance Copying Difficulties Difficulty Cannot make a copy. Suggestions Make sure that the Copy key is illuminated. (See Entering Copy mode on page 84.) Vertical streaks appear on copies. If you see vertical streaks on copies, clean the scanner. (See Cleaning the scanner on page 135.) Poor copy results when using the ADF. Try using the scanner glass. (See Using the scanner glass on page 8.
Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 78.) and check the current Network settings printed in this list. Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable.
Troubleshooting and Routine Maintenance Error messages B As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at http://solutions.brother.com. Error Message Cause Action BT Call Sign On BT Call Sign is set to ON.
Error Message Cause Ink Empty One or more of the ink cartridges Replace the ink cartridges. (See Replacing is empty. The machine will stop all the ink cartridges on page 132.) print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a colour fax, the machine's ‘handshake’ will ask that the fax be sent as black and white.
Troubleshooting and Routine Maintenance Error Message Cause Action Not Registered You tried to access a Speed Dial number that is not programmed. Set up the Speed Dial number. (See Storing Speed-Dial numbers on page 57.) Out of Memory The machine's memory is full. Fax sending or copy operation in progress Do one of the following: Press Stop/Exit and wait until the other operations in progress finish and then try again. Clear the data in the memory.
Transferring your faxes or Fax Journal report f Do one of the following: If the LCD shows No Data, there are no faxes left in the machine's memory. Press Stop/Exit. Enter the fax number to which faxes will be forwarded. g Press Mono Start. B If the LCD shows any of the following messages, we recommend transferring your faxes to another fax machine or to your PC. (See Transferring faxes to another fax machine on page 128 or Transferring faxes to your PC on page 128.
Troubleshooting and Routine Maintenance Transferring Fax Journal report to another fax machine c Pull the jammed document up and to the left. d e Close the ADF cover. B If you have not set up your Station ID, you cannot enter fax transfer mode. a Press Stop/Exit to interrupt the error temporarily. b c Press Menu. Press a or b to choose Service. Press OK. d Press a or b to choose Data Transfer. Press OK. e Press a or b to choose Report Trans.. Press OK.
Printer jam or paper jam B c Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error. a Pull the paper tray (1) out of the machine. 1 1 b Pull out the jammed paper (1). 1 If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.
Troubleshooting and Routine Maintenance e Lift the scanner cover (1) from the front of the machine until it locks securely into the open position. Make sure that there is no jammed paper left inside the machine. Check both ends of the print carriage. g Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support flap.
Phone line interference If you are having problems sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the Equalization for compatibility to reduce the modem speed for fax operations. a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Compatibility. Press OK. e Press a or b to choose Normal (or Basic). Basic cuts the modem speed to 9600 bps.
Troubleshooting and Routine Maintenance Note If the protective yellow caps come off when you open the bag, the cartridge will not be damaged. e Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. M c d Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. brother XXXX f Lift the lock release lever and push it until it clicks, and then close the ink cartridge cover.
Note If the LCD shows No Cartridge after you install the ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, wash them out with water at once and call a doctor if you are concerned. CAUTION DO NOT take out ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge. DO NOT touch the cartridge insertion slots.
Troubleshooting and Routine Maintenance Clean the outside of the machine as follows: a Pull the paper tray (1) completely out of the machine. Cleaning the scanner B B a Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. 1 1 3 b Wipe the outside of the machine with a soft cloth to remove dust. 2 b c Lift the output paper tray cover and remove anything that is stuck inside the paper tray.
Cleaning the machine printer platen WARNING Be sure to unplug the machine from the electrical socket before cleaning the printer platen (1). B Cleaning the Paper Pick-up Roller a Pull the paper tray completely out of the machine. b Unplug the machine from the electrical socket and remove the Jam Clear Cover (1). 1 1 a c Clean the Paper Pick-up Roller (1) with isopropyl alcohol on a cotton swab.
Troubleshooting and Routine Maintenance Cleaning the print head To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed. Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only, three colours at a time (Cyan/Yellow/Magenta), or all four colours at once. Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
i After cleaning is finished, press Colour Start. The machine starts printing the Print Quality Check Sheet again and then returns to step e. If you repeat this procedure at least five times and the print quality is still poor, replace the ink cartridge for the clogged colour. After replacing the ink cartridge, check the print quality. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer.
Troubleshooting and Routine Maintenance Checking the ink volume B b Although an ink volume icon appears on the LCD, you can use the Ink Management key to see a large graph showing the ink that is left in each cartridge. a b c Pull the tab (1) outwards and hold it in position as you push the cradle to the back of the machine. 1 Press Ink Management. Press a or b to choose Ink Volume. Press OK. The LCD shows the ink volume. Press Stop/Exit. Note c Attach the side cover.
b Packing and shipping the machine Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place. When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. CAUTION c Connect the curled handset cord to the machine. Machine Information Checking the serial number You can see the machine’s serial number on the LCD.
Troubleshooting and Routine Maintenance CAUTION i Wrap the machine in the bag and put it in the original carton with the original packing material. j Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. If you are not able to find the yellow protective part, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position.
MFC-660CN k 142 Close the carton and tape it shut.
C Menu and Features On-screen programming Menu keys Access the main menu. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Access its menu of temporary settings. a C b Even if there is a power failure, you will not lose the settings you have chosen using the Menu key because they are stored permanently.
Menu table C The menu table will help you understand the menu selections and options that are found in the machine's programs. The factory settings are shown in Bold with an asterisk. Menu ( ) C Level1 Level2 Level3 Options Descriptions Page General Setup Mode Timer — Off Sets the time to return to Fax mode. 21 Sets the type of paper in the paper tray. 22 Sets the size of the paper in the paper tray. 22 Adjusts the ring volume. 23 Adjusts the volume level of the beeper.
Menu and Features Level1 Level2 Level3 General Setup P.Save Setting — Fax Receive:On* Customizes the Power Save key not to Fax Receive:Off receive faxes in power save mode. LCD Settings Light (Continued) LCD Contrast Options Med* Descriptions Page 20 Adjusts the contrast of the LCD. 25 You can adjust the brightness of the LCD backlight. 25 You can set how long the LCD backlight stays on for after the last key press. 25 You can set how long the LCD stays on for after the last key press.
Level1 Level2 Level3 Options Descriptions Page Fax Setup Receive Ring Delay Ring Delay 42 (Continued) (Continued) (MFC -660CN only) 0 (Excluding Ireland) Sets the number of rings before the machine answers in Fax Only or Fax/Tel mode. Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call. 42 Sets the pseudo/doublering time in Fax/Tel mode.
Menu and Features Level1 Level2 Level3 Fax Set Quick-Dial Speed-Dial Options Descriptions Page — Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start). 57 — Sets up a Group number for Broadcasting. 60 On Initial setup for Transmission Verification Report and Fax Journal Report.
Level1 Level2 Level3 Options Descriptions Fax Miscellaneous TX Lock (MFC-440CN only) — Prohibits most operations 27 other than receiving faxes. Mem Security (MFC -660CN only) — Prohibits most functions except receiving faxes into memory. 28 Compatibility Normal* Adjusts the Equalization for transmission problems. 132 Uses with BT Call Sign. 49 View or print a list of the last 30 Caller IDs stored in the memory. 47 Chooses the BOOT method that best suits your needs.
Menu and Features Level1 Level2 Level3 Options Descriptions Page LAN TCP/IP DNS Server (Continued) (Continued) (Primary) 000.000.000.000 Specifies the IP address of the primary or secondary server. See Network User's Guide on the CDROM (Secondary) 000.000.000.000 APIPA On* Off Setup Misc. Ethernet Auto* 100B-FD Automatically allocates the IP address from the link-local address range. Chooses the Ethernet link mode.
Fax ( ) C Level1 Level2 Level3 Options Descriptions Page Fax Resolution — — Standard* Sets the resolution for outgoing faxes. 35 Changes the lightness or darkness of faxes you send. 35 You can dial by pressing only a few keys (and Start). 55 Fine S.
Menu and Features Level1 Level2 Level3 Options Descriptions Page Polling RX — — Standard Sets up your machine to poll another fax machine. 79 If you are having difficulty sending faxes overseas, set this to On. 37 Adjust the scan area of the scanner glass to the size of the document. 33 You can save your fax settings. 38 You can restore all the settings to factory settings.
Copy ( ) C Level1 Level2 Level3 Options Descriptions Page Quality — — Fast Choose the Copy resolution for your type of document. 85 You can choose the enlargement or reduction ratio for your type of document. 85 Choose the paper type that matches the paper in the tray. 88 Choose the paper size that matches the paper in the tray. 88 Adjusts the brightness of copies. 87 Adjusts the contrast of copies.
Menu and Features Level1 Level2 Level3 Color Adjust Red Options Descriptions Page — Adjusts the amount of Red in copies. 88 Green — Adjusts the amount of Green in copies. Blue — Adjusts the amount of Blue in copies. Stack/Sort — — Page Layout — — Stack* Sort Off(1 in 1)* 2 in 1 (P) You can choose to stack or sort multiple copies. 87 You can make N in 1 or Poster copies. 86 You can save your copy settings. 89 You can restore all the settings to factory settings.
PhotoCapture ( ) C Level1 Level2 Level3 Options Descriptions Page View Photo(s) — — See the print settings table below. You can preview your photos on the LCD. 94 Print Index — — 6 Images/Line Fast You can print a thumbnail page. 95 5 Images/Line Photo Print All Photos — — See the print settings table below. You can print all photos in your media card. 95 Print Photos — — See the print settings table below. You can print an individual image.
Menu and Features Option1 Option2 Option3 Color Enhance On Option4 Descriptions Page White Balance Adjusts the hue of the white areas. 99 Sharpness Enhances the detail of the image. Color Density Adjusts the total amount of colour in the image. Off* Cropping On* Borderless On* — Crops the image around the margin to fit the paper size or print size. Turn this feature off if you want to print whole images or prevent unwanted cropping.
Entering Text C Press l, # or 0, repeatedly until you see the special character or symbol you want. When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most dial pads have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters. By pressing the correct dial pads repeatedly, you can access the character you want.
D Specifications D General D Memory Capacity 32 MB ADF (automatic document feeder) Up to 10 pages Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m2 (20 lb)] A4 or Letter size Paper Tray 100 Sheets [80 g/m2 (20 lb)] Printer Type Ink Jet Print Method Mono: Piezo with 94 × 1 nozzles Colour: Piezo with 94 × 3 nozzles LCD (liquid crystal display) (MFC-440CN) 50.8 mm (2.0 in) Colour LCD (MFC-660CN) 63.5 mm (2.5 in.
Dimension (MFC-440CN) D 370 mm (14.6 in.) 180 mm (7.1 in.) 398 mm (15.7 in.) 351 mm (13.8 in.) 443 mm (17.4 in.) (MFC-660CN) D 370 mm (14.6 in.) 180 mm (7.1 in.) Weight 351 mm (13.8 in.) 468 mm (18.4 in.) 443 mm (17.4 in.) MFC-440CN 8.2 kg (18.1 lb) MFC-660CN 8.5 kg (18.
Specifications Print media Paper Input D Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper 2, transparencies 1 2 and envelopes Paper size: Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes (commercial No.10, DL, C5, Monarch, JE4), Photo 2L, Index card and Post card 3. For more details, see Paper weight, thickness and capacity on page 13. Maximum paper tray capacity: Approx.
Fax D Compatibility ITU-T Group 3 Coding System MH/MR/MMR/JPEG Modem Speed Automatic Fallback 14400 bps Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Scanning Width 208 mm (8.2 in.) Printing Width 204 mm (8.03 in.
Specifications Memory Transmission Up to 480 1/400 2 pages Out of Paper Reception Up to 480 1/400 2 pages 1 ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. 2 ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
Copy D Colour/Monochrome Yes/Yes Document Size ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max. 215.9 mm (8.5 in.) Scanner Glass Height: Max. 297 mm (11.7 in.) Copy Width: Max. 210 mm (8.26 in.
Specifications PhotoCapture Center™ Available Media D CompactFlash® (Type I only) (Microdrive™ is not compatible) (Compact I/O cards such as Compact LAN card and Compact Modem card are not supported.
Scanner D Colour/Monochrome Yes/Yes TWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition) Mac OS® X 10.2.4 or greater WIA Compliant Yes (Windows® XP) Colour Depth 36 bit colour Processing (Input) 24 bit colour Processing (Output) (Actual Input: 30 bit colour/Actual Output: 24 bit colour) Resolution Up to 19200 × 19200 dpi (interpolated) 1 Up to 600 × 2400 dpi (optical) Scanning Speed Monochrome: Up to 3.82 sec. Colour: Up to 6.02 sec.
Specifications Printer D Printer Driver Windows® 98/98SE/Me/2000 Professional/XP/ Windows® XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver For Mac OS® X 10.2.
Interfaces D USB A USB 2.0 interface cable that is no longer than 6 feet (2.0 m). 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater. 1 Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface. 2 Third party U ports are not supported for Macintosh®.
Specifications Computer requirements D Minimum System Requirements and Supported PC Software Functions Computer Platform & Operating System Version Windows® Operating 98, 98SE Systems 1 2000 Professional Me XP Home XP Professional Supported Interfaces Minimum Processor PC Speed Software Functions Minimum Recommended Available Hard RAM RAM Disk Space Printing, 32MB 128MB 64MB 256MB 128MB 4 PC Fax , Scanning, Removable USB Ethernet Intel® 120MB 130MB 256MB 170MB 220MB 256MB 512MB 17
Consumable items Ink The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Cartridge Replacement Ink Cartridges Black - Approximately 500 pages at 5% coverage Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will use an amount of ink to fill the ink delivery tubes for high quality print outs. This process will only happen once.
Specifications Network (LAN) D LAN You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax Receive 1 (Windows® only). Also included is Brother BRAdmin Professional Network Management software. Support for Windows® 98/98SE/Me/2000/XP/XP Professional x64 Edition Mac OS® X 10.2.
E Glossary E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone.
Glossary Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error. Extension phone A telephone using the same line as your fax but plugged into a separate wall socket. External phone A TAD (telephone answering device) or telephone that is connected to your machine.
Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on SpeedDial numbers. Press Redial/Pause as many times as needed for longer pauses. PhotoCapture Center™ Allows you to print digital photos from your digital camera at high resolution for photo quality printing.
Glossary Super Fine resolution 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to your machine. Telephone Answer Code (For Fax/Tel mode only) When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension phone by pressing this code (# 5 1). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings.
F Index A Access codes, storing and dialling ...........62 ADF (automatic document feeder) ...... 8, 32 ADF cover ..............................................129 Answering machine (TAD) .......................50 connecting .............................................51 Apple® Macintosh® See Software User's Guide on the CD-ROM. .................................................. Automatic fax receive .............................................40 Fax Detect ..........................................
F Fax codes changing ........................................ 53, 72 Fax Receive Code ......................... 52, 53 Remote Access Code ...........................72 Telephone Answer Code ............... 52, 53 using .....................................................53 Fax Detect ................................................43 Fax Forwarding changing remotely ......................... 74, 76 programming a number ........................67 Fax Storage .............................................
M P Macintosh® See Software User's Guide on the CD-ROM. .................................................. Maintenance, routine .............................132 Manual dialling ...................................................55 receive ..................................................40 transmission ..........................................38 Memory Security ............................... 30, 81 Memory Storage ....................................143 Message Center mode a conversation ...............
Presto!® PageManager® See Help in Presto!® PageManager® to access the User’s Guide. .......................... Print difficulties ................................... 119, 121 drivers .................................................165 fax from memory ...................................45 paper jams ..........................................130 report ....................................................78 resolution ............................................165 specifications .............................
Text, entering .........................................156 special characters ...............................156 Transferring your faxes or Fax Journal report ......................................................128 Transparencies ......................... 10, 13, 159 Troubleshooting .....................................119 checking ink volume ............................139 document jam .....................................129 error messages on LCD ......................
Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.
