Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual statements. MFC-440CN_UG_US.book Page i Thursday, August 10, 2006 6:59 PM Brother numbers IMPORTANT For technical help, you must call the country where you bought the machine. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product.
MFC-440CN_UG_US.book Page ii Thursday, August 10, 2006 6:59 PM Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER. Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products.
MFC-440CN_UG_US.book Page iii Thursday, August 10, 2006 6:59 PM Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.
MFC-440CN_UG_US.book Page iv Thursday, August 10, 2006 6:59 PM Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE.
MFC-440CN_UG_US.book Page v Thursday, August 10, 2006 6:59 PM Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: This limited warranty (“warranty”) is given only to the original end-use/retail purchaser (referred to in this warranty as “Original Purchaser”) of the accompanying product, consumables and accessories (collectively referred to in this warranty as “this Product”).
MFC-440CN_UG_US.book Page vi Thursday, August 10, 2006 6:59 PM period on your original Product has expired or discretion. Brother reserves the right to supply has not been sufficiently validated with a copy a refurbished or remanufactured replacement of the proof of purchase (bill of sale).
MFC-440CN_UG_US.book Page vii Thursday, August 10, 2006 6:59 PM BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship.
MFC-440CN_UG_US.book Page viii Thursday, August 10, 2006 6:59 PM Table of Contents Section I 1 General General Information Using the documentation .......................................................................................2 Symbols and conventions used in the documentation ....................................2 Accessing the Software User’s Guide and Network User’s Guide ........................2 Viewing Documentation ............................................................................
MFC-440CN_UG_US.book Page ix Thursday, August 10, 2006 6:59 PM LCD Contrast................................................................................................. 31 Setting the backlight brightness.....................................................................31 Setting the Dim Timer for the backlight ........................................................ 31 Setting the Off Timer .....................................................................................
MFC-440CN_UG_US.book Page x Thursday, August 10, 2006 6:59 PM Fax/Tel...........................................................................................................48 Manual...........................................................................................................48 Message Center (MC) (MFC-665CW and MFC-845CW only) ......................48 External TAD (MFC-440CN only) ..................................................................48 Receive mode settings ...................
MFC-440CN_UG_US.book Page xi Thursday, August 10, 2006 6:59 PM Dialing Access codes and credit card numbers............................................. 69 9 Message Center (MFC-665CW and MFC-845CW only) Message Center mode ........................................................................................ 71 Setting up the Message Center .....................................................................71 Outgoing message (OGM) ....................................................................
MFC-440CN_UG_US.book Page xii Thursday, August 10, 2006 6:59 PM Setup to receive polling .................................................................................89 Sequential polling (Black & White only) ..................................................................................89 Polled transmit (Black & White only)....................................................................90 Set up for polled transmit...............................................................................
MFC-440CN_UG_US.book Page xiii Thursday, August 10, 2006 6:59 PM Borderless printing....................................................................................... 108 Setting your changes as new default........................................................... 108 Restoring all the settings to factory settings ................................................ 108 Scan to Card .....................................................................................................
MFC-440CN_UG_US.book Page xiv Thursday, August 10, 2006 6:59 PM Routine maintenance.........................................................................................143 Replacing the ink cartridges ........................................................................143 Cleaning the outside of the machine ...........................................................145 Cleaning the scanner...................................................................................
MFC-440CN_UG_US.
MFC-440CN_UG_US.book Page 2 Thursday, August 10, 2006 6:59 PM 1 General Information Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Italics Courier New Viewing Documentation Italicized typeface emphasizes an important point or refers you to a related topic.
MFC-440CN_UG_US.book Page 3 Thursday, August 10, 2006 6:59 PM General Information c If the language screen appears, click your language. The CD-ROM main menu will appear. PaperPort® SE with OCR User’s Guide The complete ScanSoft® PaperPort® SE with OCR User’s Guide can be viewed from the Help selection in the ScanSoft® PaperPort® SE with OCR application. How to find Network setup instructions (MFC-665CW only) 1 1 Your machine can be connected to a wireless or wired network.
MFC-440CN_UG_US.book Page 4 Thursday, August 10, 2006 6:59 PM Chapter 1 Viewing Documentation (For Macintosh®) a Presto!® PageManager® User’s Guide 1 Turn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. The complete Presto!® PageManager® User’s Guide can be viewed from the Help selection in the Presto!® PageManager® application.
MFC-440CN_UG_US.book Page 5 Thursday, August 10, 2006 6:59 PM General Information Accessing Brother Support (For Windows®) 1 1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. Click Brother Support on the main menu. The following screen will appear: To access our web site (www.brother.com), click Brother Home Page.
MFC-440CN_UG_US.
MFC-440CN_UG_US.
MFC-440CN_UG_US.book Page 8 Thursday, August 10, 2006 6:59 PM Chapter 1 Note Most of the illustrations in this User’s Guide show the MFC-440CN. 1 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. 4 (Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 2 3 Fax and telephone keys Search/Speed Dial (MFC-440CN) Lets you look up and dial numbers that are stored in the memory.
MFC-440CN_UG_US.book Page 9 Thursday, August 10, 2006 6:59 PM General Information 8 9 LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. Also, you can adjust the angle of the LCD display by lifting it. LCD display screen 1 1 The LCD shows the current machine status when the machine is idle. Ink Lets you clean the print head, check the print quality, and check the available ink volume.
MFC-440CN_UG_US.book Page 10 Thursday, August 10, 2006 6:59 PM Chapter 1 Basic Operations 1 g The following steps show how to change a setting in the machine. In this example the Mode Timer setting is changed from 2 minutes to 30 seconds. a b h OK Press OK. Press a or b to choose Mode Timer. MENU General Setup Mode Timer Paper Type Paper Size Volume Select & Press e f 2 Mins Plain Pap Letter OK Press OK. Press a or b to choose 30 Secs.
MFC-440CN_UG_US.book Page 11 Thursday, August 10, 2006 6:59 PM 2 Loading documents and paper Loading documents How to load documents Using the ADF DO NOT pull on the document while it is feeding. 2 Recommended environment 2 Humidity: 50% to 70% Paper: 20 lb LTR (80 g/m2 A4) Make sure documents written with ink are completely dry. Document Sizes Supported Width: 5.8 to 8.5 in. (148 to 215.
MFC-440CN_UG_US.book Page 12 Thursday, August 10, 2006 6:59 PM Chapter 2 Using the scanner glass 2 You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. Document Sizes Supported Length: Up to 11.7 in. (297 mm) Width: Up to 8.5 in. (215.9 mm) Weight: Up to 4.4 lb (2 kg) How to load documents CAUTION If you are scanning a book or thick document, DO NOT slam the cover down or press on it.
MFC-440CN_UG_US.book Page 13 Thursday, August 10, 2006 6:59 PM Loading documents and paper Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. Recommended media 2 To get the best print quality, we suggest using Brother paper. (See table below.
MFC-440CN_UG_US.book Page 14 Thursday, August 10, 2006 6:59 PM Chapter 2 Improper Setup DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or irregularly shaped paper 1 1 1 0.08 in. (2 mm) or longer • Extremely shiny or highly textured paper • Paper already printed on by a printer • Paper that cannot be arranged uniformly when stacked • Paper made with a short grain Paper capacity of the output paper tray Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 paper.
MFC-440CN_UG_US.book Page 15 Thursday, August 10, 2006 6:59 PM Loading documents and paper Choosing the right media 2 Paper type and size for each operation Paper Type Paper Size 2 Fax Cut Sheet Cards Envelopes 2 Usage Copy Photo Capture Printer Letter 8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes Yes Legal 8 1/2 × 14 in. (216 × 356 mm) Yes Yes – Yes Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – – Yes Yes JIS B5 7.2 × 10.
MFC-440CN_UG_US.book Page 16 Thursday, August 10, 2006 6:59 PM Chapter 2 Paper weight, thickness and capacity 2 Paper Type Weight Cut Sheet 17 to 32 lb (64 to 120 g/m2) Plain Paper Inkjet Paper Glossy Paper Cards No. of sheets 0.003 to 0.006 in. (0.08 to 0.15 mm) 100 1 2 0.003 to 0.01 in. (0.08 to 0.25 mm) 20 2) Up to 0.01 in. (Up to 0.25 mm) 20 17 to 53 lb (64 to 200 g/m ) Up to 58 lb (Up to 220 g/m Photo 4"×6" Up to 64 lb (Up to 240 Index Card Up to 32 lb (Up to 120 g/m2) Up to 0.
MFC-440CN_UG_US.book Page 17 Thursday, August 10, 2006 6:59 PM Loading documents and paper Loading paper and other media b 2 Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 Note 2 To print on Photo (4"×6") or Photo L (3.5"×5") paper, see Loading photo paper on page 21. a If the paper support flap is open, close it, and then pull the paper tray completely out of the machine. Lift the output paper tray cover (1).
MFC-440CN_UG_US.book Page 18 Thursday, August 10, 2006 6:59 PM Chapter 2 d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. e Gently adjust the paper side guides with both hands to the paper. Make sure the paper side guides touch the sides of the paper. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray.
MFC-440CN_UG_US.book Page 19 Thursday, August 10, 2006 6:59 PM Loading documents and paper g Slowly push the paper tray completely into the machine. Loading envelopes and post cards About envelopes 2 2 Use envelopes that weigh from 20 to 25 lb (75 to 95 g/m2). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2).
MFC-440CN_UG_US.book Page 20 Thursday, August 10, 2006 6:59 PM Chapter 2 How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. If you have problems when printing on envelopes, try the following suggestions: a b Open the envelope flap. c Adjust the size and margin in your application. Note If the envelopes or post cards are ‘doublefeeding’, put one envelope in the paper tray at a time.
MFC-440CN_UG_US.book Page 21 Thursday, August 10, 2006 6:59 PM Loading documents and paper Loading photo paper 2 c Note In Canada, the photo bypass tray is called the photo paper tray. Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper. Make sure the paper side guides touch the sides of the paper. 2 Use the photo bypass tray, which has been assembled on the top of the output paper tray cover, to print on photo 4"×6" and photo L 3.5"×5" size paper.
MFC-440CN_UG_US.book Page 22 Thursday, August 10, 2006 6:59 PM Chapter 2 Removing small printouts from the machine When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine.
MFC-440CN_UG_US.book Page 23 Thursday, August 10, 2006 6:59 PM Loading documents and paper Printable area 2 The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Envelopes 3 3 4 1 4 1 2 2 Top (1) Bottom (2) Left (3) Right (4) Cut Sheet 0.12 in. (3 mm) 0.12 in.
MFC-440CN_UG_US.book Page 24 Thursday, August 10, 2006 6:59 PM 3 General setup On/Off key 3 When the machine is idle, you can turn it on and off by pressing the On/Off key. Note a a 24 Color:Black 3 Press and hold down the On/Off key until the LCD shows Shutting Down. The LCD light goes off. Turning the machine on Press the On/Off key. On/Off setting 3 You can customize the machine's On/Off key. The factory setting is Fax Receive:Off.
MFC-440CN_UG_US.book Page 25 Thursday, August 10, 2006 6:59 PM General setup MFC-665CW and MFC-845CW MFC-440CN On/Off setting Receive mode Fax — Receive: Off Available operations On/Off setting No machine operations will be available. Fax — Receive: Off (factory setting) Receive mode Available operations No machine operations will be available.
MFC-440CN_UG_US.book Page 26 Thursday, August 10, 2006 6:59 PM Chapter 3 Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose Mode Timer. Press OK.
MFC-440CN_UG_US.book Page 27 Thursday, August 10, 2006 6:59 PM General setup Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4 × 6 in. (10 × 15 cm) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. a b c d e Press Menu. Press a or b to choose General Setup. Press OK.
MFC-440CN_UG_US.book Page 28 Thursday, August 10, 2006 6:59 PM Chapter 3 b Press a or b to choose General Setup. Press OK. c Press a or b to choose Volume. Press OK. d Press a or b to choose Beeper. Press OK. e Press a or b to choose Low, Med, High or Off Press OK. f Note (MFC-665CW and MFC-845CW only) You can adjust the speaker volume while you are listening to your outgoing message (OGM) and incoming messages (ICM’s) by pressing d or c . Handset Volume (MFC-665CW only) a b Press Stop/Exit.
MFC-440CN_UG_US.book Page 29 Thursday, August 10, 2006 6:59 PM General setup Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. Volume Amplify Off This default setting is appropriate if none of the users are hearing-impaired.
MFC-440CN_UG_US.book Page 30 Thursday, August 10, 2006 6:59 PM Chapter 3 Setting Volume Amplify (MFC-665CW only) 3 Please carefully read Choosing the Handset Volume (For Volume Amplify) (MFC-665CW only) on page 29. a b Press Menu. Press a or b to choose General Setup. Press OK. Automatic Daylight Savings Time You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall.
MFC-440CN_UG_US.book Page 31 Thursday, August 10, 2006 6:59 PM General setup LCD display LCD Contrast 3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. a b Press a or b to choose Light, Med or Dark. Press OK. You can adjust the brightness of the LCD backlight. If you are having difficulty reading the LCD, try changing the brightness setting. 3 Press a or b to choose General Setup. Press OK.
MFC-440CN_UG_US.book Page 32 Thursday, August 10, 2006 6:59 PM Chapter 3 d Press a or b to choose Off Timer. Press OK. e Press a or b to choose 1 Min, 2 Mins, 3 Mins, 5 Mins, 10 Mins, 30 Mins or Off. Press OK. f Press Stop/Exit. Note When the display is off you can press any key to turn it back on. Setting the Wallpaper You can change the wallpaper. a b Press Menu. Press a or b to choose General Setup. Press OK. c Press a or b to choose LCD Settings. Press OK.
MFC-440CN_UG_US.book Page 33 Thursday, August 10, 2006 6:59 PM 4 Security features TX Lock (MFC-440CN only) Setting up the password 4 TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost.
MFC-440CN_UG_US.book Page 34 Thursday, August 10, 2006 6:59 PM Chapter 4 h When the LCD shows Verify:, reenter the password. Press OK. i Press Stop/Exit. Turning the TX Lock on/off Turning TX Lock on a b c Memory Security (MFC-665CW and MFC-845CW only) 4 4 Press Menu. Press a or b to choose Fax. Press OK. While Memory Security is On, the following operations are available: Receiving faxes into memory (limited by memory capacity) Press a or b to choose Miscellaneous. Press OK.
MFC-440CN_UG_US.book Page 35 Thursday, August 10, 2006 6:59 PM Security features Note • To print the faxes in memory, turn off Memory Security. • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 81.) • If you forget the Memory Security password, please call Brother Customer Service. Setting and changing the memory security password Note a b c d 4 c Press a or b to choose Miscellaneous. Press OK.
MFC-440CN_UG_US.book Page 36 Thursday, August 10, 2006 6:59 PM Chapter 4 f Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode. Note If there is a power failure the data will stay in memory for approximately 24 hours. Turning off the memory security a b Press Menu. Enter the registered 4-digit password. Press OK. Memory Security is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline.