Please see "User manual 4[Short-Term Confidentiality].pdf" for FCC manual statements. MFC-440CN_UG_US.
MFC-440CN_UG_US.book Page 38 Thursday, August 10, 2006 6:59 PM 5 Sending a fax Entering Fax mode 5 Scan Size (See page 39.) 5 Set New Default (See page 44.) When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. Factory Reset (See page 44.) When the option you want is highlighted, press OK. Faxing from the ADF a b c Press d Press Black Start or Color Start.
MFC-440CN_UG_US.book Page 39 Thursday, August 10, 2006 6:59 PM Sending a fax Faxing from the scanner glass 5 Faxing A4 size documents from the scanner glass 5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. You cannot send multiple pages for color faxes. a Press b Press a or b to choose Scan Size. Press OK.
MFC-440CN_UG_US.book Page 40 Thursday, August 10, 2006 6:59 PM Chapter 5 Broadcasting (Black & White only) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed.
MFC-440CN_UG_US.book Page 41 Thursday, August 10, 2006 6:59 PM Sending a fax Additional sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmission and real time transmission. a Contrast 5 5 If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. 5 Use Dark when sending a dark document.
MFC-440CN_UG_US.book Page 42 Thursday, August 10, 2006 6:59 PM Chapter 5 Note Note You can choose four different resolution settings for black & white faxes and two for color. If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.
MFC-440CN_UG_US.book Page 43 Thursday, August 10, 2006 6:59 PM Sending a fax Overseas Mode 5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off.
MFC-440CN_UG_US.book Page 44 Thursday, August 10, 2006 6:59 PM Chapter 5 f Sending a fax manually When you have finished, press Stop/Exit. Setting your changes as a new default Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 5 You can save the fax settings for Fax Resolution, Contrast, Real Time TX and Scan Size you use most often by setting them the default setting. These settings will stay until you change them again.
MFC-440CN_UG_US.book Page 45 Thursday, August 10, 2006 6:59 PM Sending a fax Out of Memory message 5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation.
MFC-440CN_UG_US.book Page 46 Thursday, August 10, 2006 6:59 PM 6 Receiving a Fax 6 Receive modes 6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see page 48. Choosing the Receive Mode 6 MFC-440CN 6 Do you use a Distinctive Ring subscriber service? Yes See Distinctive Ring.
MFC-440CN_UG_US.book Page 47 Thursday, August 10, 2006 6:59 PM Receiving a Fax MFC-665CW and MFC-845CW 6 Are you using the built-in Message Center? Yes See Message Center. No Do you use a Distinctive Ring subscriber service? Yes See Distinctive Ring.
MFC-440CN_UG_US.book Page 48 Thursday, August 10, 2006 6:59 PM Chapter 6 Using receive modes 6 Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 49. Fax only 6 To set up the Message Center mode see page 71. 6 If Message Center Mode is On, it will override your receive mode setting. The screen shows MC. If Message Center Mode is Off, the receive mode returns to your original setting.
MFC-440CN_UG_US.book Page 49 Thursday, August 10, 2006 6:59 PM Receiving a Fax Receive mode settings Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 61 and Easy Receive on page 50.
MFC-440CN_UG_US.book Page 50 Thursday, August 10, 2006 6:59 PM Chapter 6 Easy Receive If Easy Receive is On: 6 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset or press Speaker Phone. Your machine will do the rest.
MFC-440CN_UG_US.book Page 51 Thursday, August 10, 2006 6:59 PM Receiving a Fax Additional receiving operations Printing a reduced incoming fax If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 27). a b c Press Menu. Press a or b to choose Fax. Press OK. Press a or b to choose Setup Receive.
MFC-440CN_UG_US.book Page 52 Thursday, August 10, 2006 6:59 PM 7 Telephone Services and External devices Voice operations 7 Voice calls can be made either with the handset, the cordless handset (MFC-845CW only), the speaker phone, an extension or external telephone, by dialing manually, or by using Quick-Dial numbers. Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only) 7 7 When the machine rings, instead of lifting the handset, press Speaker Phone on the machine.
MFC-440CN_UG_US.book Page 53 Thursday, August 10, 2006 6:59 PM Telephone Services and External devices For MFC-845CW a If you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold. b To release the call from Hold, press Hold/Intercom on the machine. 7 (MFC-440CN) Lift the external telephone’s handset, and then press Hook to answer. Note (MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer.
MFC-440CN_UG_US.book Page 54 Thursday, August 10, 2006 6:59 PM Chapter 7 Telephone services 7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Note You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it.
MFC-440CN_UG_US.book Page 55 Thursday, August 10, 2006 6:59 PM Telephone Services and External devices Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you.
MFC-440CN_UG_US.book Page 56 Thursday, August 10, 2006 6:59 PM Chapter 7 f Press Stop/Exit. Note Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 46.
MFC-440CN_UG_US.book Page 57 Thursday, August 10, 2006 6:59 PM Telephone Services and External devices Printing Caller ID List a b Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Miscellaneous. Press OK. d Press a or b to choose Caller ID. Press OK. e Press a or b to choose Print Report. Press OK. If no ID is stored, the beeper will sound and No Caller ID will appear on the LCD. f g Press Black Start or Color Start. After printing has finished, press Stop/Exit.
MFC-440CN_UG_US.book Page 58 Thursday, August 10, 2006 6:59 PM Chapter 7 • If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See the illustration below.) Connections The external TAD must be plugged into the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring).
MFC-440CN_UG_US.book Page 59 Thursday, August 10, 2006 6:59 PM Telephone Services and External devices Recording outgoing message (OGM) on an external TAD Special line considerations Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. a b c Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.
MFC-440CN_UG_US.book Page 60 Thursday, August 10, 2006 6:59 PM Chapter 7 Converting telephone wall outlets 7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet.
MFC-440CN_UG_US.book Page 61 Thursday, August 10, 2006 6:59 PM Telephone Services and External devices Multi-line connections (PBX) We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls.
MFC-440CN_UG_US.book Page 62 Thursday, August 10, 2006 6:59 PM Chapter 7 Telephone answer code If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. (See F/T Ring Time (Fax/Tel mode only) on page 49.) If you answer a call and no one is on the line: 7 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay.
MFC-440CN_UG_US.book Page 63 Thursday, August 10, 2006 6:59 PM 8 Dialing and storing numbers How to Dial Manual dialing c 8 8 8 If you have two numbers in the location, press a or b to choose the number you want to call. Press OK. Note Press all of the digits of the fax or telephone number. If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location. Search 8 You can search for names you have stored in the Speed-Dial memory.
MFC-440CN_UG_US.book Page 64 Thursday, August 10, 2006 6:59 PM Chapter 8 Fax Redial 8 Outgoing Call 8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to a number you recently dialed, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List.
MFC-440CN_UG_US.book Page 65 Thursday, August 10, 2006 6:59 PM Dialing and storing numbers Caller ID history This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 56.) The last 30 numbers of phone calls (MFC-665CW and MFC-845CW only) or faxes you received will be stored in the Caller ID history. You can choose one of these numbers to telephone (MFC-665CW and MFC-845CW only), fax to, add to Speed-Dial, or delete from the history.
MFC-440CN_UG_US.book Page 66 Thursday, August 10, 2006 6:59 PM Chapter 8 f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. e Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK.
MFC-440CN_UG_US.book Page 67 Thursday, August 10, 2006 6:59 PM Dialing and storing numbers f Do one of the following: Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 174.) To store the number without a name, press OK. g Press OK to confirm the fax or telephone number. h Do one of the following: Enter the second fax or telephone number (up to 20 digits). Press OK. If you do not want to store a second number, press OK.
MFC-440CN_UG_US.book Page 68 Thursday, August 10, 2006 6:59 PM Chapter 8 Setting up groups for broadcasting Groups, which can be stored on a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only Search/Speed Dial, the two-digit location and Black Start. First, you'll need to store each fax number in a Speed-Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed-Dial location.
MFC-440CN_UG_US.book Page 69 Thursday, August 10, 2006 6:59 PM Dialing and storing numbers g d Press a or b to choose Setup Groups. Press OK. e Press a or b to choose the Group you want to change. Press OK. f Press a or b to choose the number you want to delete. Press OK. Then, confirm the Delete by pressing 1. Press Menu. g Press a or b to choose Complete. Press OK. Press a or b to choose Fax. Press OK. h Press Stop/Exit. Press a or b to choose Set Quick-Dial. Press OK.
MFC-440CN_UG_US.book Page 70 Thursday, August 10, 2006 6:59 PM Chapter 8 d e Enter 02. Press Black Start or Color Start. You will dial ‘555-7000’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press Search/Speed Dial, 03 and then press 7001 using the dial pad.
MFC-440CN_UG_US.book Page 71 Thursday, August 10, 2006 6:59 PM 9 Message Center (MFC-665CW and MFC-845CW only) Message Center mode F/T OGM 9 This message is played when a call is received and your machine is set to Fax/Tel mode. The caller will not be able to leave a message. See Fax/Tel OGM (Announcement) on page 72. The Message Center feature will store up to 99 incoming messages. Messages are stored in the order in which they are received.
MFC-440CN_UG_US.book Page 72 Thursday, August 10, 2006 6:59 PM Chapter 9 The Message Center will play your OGM back to you. h Press Stop/Exit. Listening to your OGM a b d Press a or b to choose OGM. Press OK. e Press a or b to choose Msg Ctr OGM or F/T OGM. Press OK. f g a b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Msg Ctr. Press OK. d Press a or b to choose OGM. Press OK. e Press a or b to choose either Msg Ctr OGM or F/T OGM. Press OK.
MFC-440CN_UG_US.book Page 73 Thursday, August 10, 2006 6:59 PM Message Center (MFC-665CW and MFC-845CW only) Managing your messages Erasing incoming messages 9 To erase voice messages individually Message indicator The 9 a Press Play/Record or Play. The machine will sound a two second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.
MFC-440CN_UG_US.book Page 74 Thursday, August 10, 2006 6:59 PM Chapter 9 To erase all of your messages a Press Erase. The LCD displays the following: Erase All Voice? YesiPress 1 NoiPress 2 9 Additional Message Center operations Setting maximum time for incoming messages 9 9 b Do one of the following: Press 1 to erase all of your voice messages. Press 2 to cancel. Your machine’s default setting will save incoming messages up to 30 seconds long.
MFC-440CN_UG_US.book Page 75 Thursday, August 10, 2006 6:59 PM Message Center (MFC-665CW and MFC-845CW only) a b Recording a conversation (MFC-665CW only) Press Menu. Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Ring Delay. Press OK. e Press a or b to choose Toll Saver. Press OK. f Press a or b to choose On (or Off). Press OK. g Press Stop/Exit.
MFC-440CN_UG_US.book Page 76 Thursday, August 10, 2006 6:59 PM 10 Advanced fax operations (Black & White only) g You can only use one advanced fax operation at a time: Fax Forwarding Press a or b to choose Backup Print:On or Backup Print:Off. Press OK. Paging Note Fax Storage Fax Preview (MFC-665CW and MFC-845CW only) PC Fax Receive Off You can change your selection at any time.
MFC-440CN_UG_US.book Page 77 Thursday, August 10, 2006 6:59 PM Advanced fax operations (Black & White only) Paging When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. a b Press Menu. Press a or b to choose Fax. Press OK.
MFC-440CN_UG_US.book Page 78 Thursday, August 10, 2006 6:59 PM Chapter 10 Fax Storage 10 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. c d e f 10 Press Menu. If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key. When the machine is in Ready mode, a popup message will appear on the LCD to alert you of new faxes.
MFC-440CN_UG_US.book Page 79 Thursday, August 10, 2006 6:59 PM Advanced fax operations (Black & White only) How to preview a fax 10 When you receive a fax, you will see the popup message on the LCD. (For example: New Fax(es):02) a Press Fax Preview. You can see the new fax list. How to delete all faxes in the list a b Note You can also see your old fax list by pressing l. Press # to go back to your new fax list. b Press a or b to choose the fax you want to see. Press OK. Note Press Fax Preview.
MFC-440CN_UG_US.book Page 80 Thursday, August 10, 2006 6:59 PM Chapter 10 PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or on the weekend, for example), your machine will receive and store your faxes in its memory.
MFC-440CN_UG_US.book Page 81 Thursday, August 10, 2006 6:59 PM Advanced fax operations (Black & White only) Changing the destination PC a b Press Menu. 10 Turning off Advanced Fax Operations Press a or b to choose Fax. Press OK. a b Press a or b to choose Advanced Fax Operation. Press OK. c Press a or b to choose Fwd/Page/Store. Press OK. Press a or b to choose Advanced Fax Operation. Press OK. d Press a or b to choose PC Fax Receive. Press OK. Press a or b to choose Fwd/Page/Store. Press OK.
MFC-440CN_UG_US.book Page 82 Thursday, August 10, 2006 6:59 PM Chapter 10 Changing Advanced Fax Operations Remote Retrieval 10 If received faxes are left in your machine's memory when you change the Advanced Fax Operations, the LCD will ask you one of the following questions: Erase All Fax? YesiPress 1 NoiPress 2 Print All Fax? YesiPress 1 NoiPress 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes.
MFC-440CN_UG_US.book Page 83 Thursday, August 10, 2006 6:59 PM Advanced fax operations (Black & White only) Note Note You can change your code at any time by entering a new one. If you want to make your code inactive, press Clear/Back in step e to restore the inactive setting (---l) and press OK. Using your Remote Access Code a Dial your fax number from a touch tone telephone or another fax machine. b When your machine answers, enter your remote access code (3 digits followed by l) at once.
MFC-440CN_UG_US.book Page 84 Thursday, August 10, 2006 6:59 PM Chapter 10 Remote Fax commands 10 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 91 Operation details After one long beep, the machine plays the ICM.
MFC-440CN_UG_US.book Page 85 Thursday, August 10, 2006 6:59 PM Advanced fax operations (Black & White only) Remote commands 97 1 Fax 2 Voice 98 Operation details Check the receiving status (MFC-665CW and MFC-845CW only) You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. Change the Receive Mode (MFC-440CN only) 1 External TAD If you hear one long beep, your change has been accepted.
MFC-440CN_UG_US.book Page 86 Thursday, August 10, 2006 6:59 PM Chapter 10 Retrieving fax messages 10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. a b c d Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. When you hear two short beeps, press 9 6 2.
