Chromebox for meetings User Guide
E11145 Revised Edition V5 November 2015 COPYRIGHT INFORMATION No part of this manual, including the products and software described in it, may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language in any form or by any means, except documentation kept by the purchaser for backup purposes, without the express written permission of ASUSTeK COMPUTER INC. (“ASUS”).
Contents About this user guide........................................................................................ 4 Package contents................................................................................................ 5 Getting to know your Chromebox for meetings Features.................................................................................................................. 8 Front view................................................................................................
About this user guide This user guide provides information about the hardware and software features of your Chromebox for meetings, organized through the following chapters: Chapter 1: Getting to know your Chromebox for meetings This chapter details the hardware components of your Chromebox for meetings. Chapter 2: Using your Chromebox for meetings This chapter provides you with information on using your Chromebox for meetings.
Package contents Your Chromebox for meetings package contains the following items: Remote control and receiver Chromebox for meetings Camera Speaker AC power adapter* 6 ft. HDMI cable 15 ft. CAT5e Ethernet cable 15 ft. Passive USB extension cable L-mounting bracket Mounting hardware Technical documentations Table mat *The bundled power adapter may vary with territories.
NOTES: • • 6 If the device or its components fail or malfunction during normal and proper use within the warranty period, bring the warranty card to the ASUS Service Center for replacement of the defective components. Some bundled accessories may vary with different models. For details on these accessories, refer to their respective user manuals.
Getting to know your Chromebox for meetings 1
Features Front view Power button The power button allows you to turn on, turn off, or lock your Chromebox for meetings. When logged-in, press the power button to lock your Chromebox for meetings; you will then be prompted to input the account password. If you’re in the sign-in screen or in Hangouts, press the power button to shut down your Chromebox for meetings. USB 3.0 ports These USB (Universal Serial Bus) 3.0 ports provide a transfer rate of up to 5 Gbit/s and are backward compatible with USB 2.0.
Left side view Kensington security slot The Kensington security slot allows you to secure your Chromebox for meetings using Kensington® security products. Memory card slot The built-in memory card reader enables your Chromebox for meetings to read and write data to and from MMC/SD cards.
Rear view Air vents The air vents allow cooler air to enter your Chromebox for meetings chassis. IMPORTANT: For an optimum heat dissipation and air ventilation, ensure that the air vents are free from obstructions. Power input The supplied power adapter converts AC power to DC power for use with this port. Power supplied through this port supplies power to the Chromebox for meetings. To prevent damage to the Chromebox for meetings, always use the supplied power adapter.
LAN port The 8-pin RJ-45 LAN port supports a standard Ethernet cable for connection to a local network. USB 3.0 ports These USB (Universal Serial Bus) 3.0 ports provide a transfer rate of up to 5 Gbit/s and are backward compatible with USB 2.0. HDMI port The HDMI (High Definition Multimedia Interface) port supports a Full-HD device such as an LCD TV or monitor to allow viewing on a larger external display.
Chromebox for meetings
Using your Chromebox for meetings 2
Getting started Connect a display panel to your Chromebox for meetings You can connect a display panel or projector that has the following connectors: • HDMI connector • DisplayPort • DVI connector (used with an HDMI–DVI adapter) NOTE: The HDMI–DVI adapter is purchased separately. To connect a display panel to your Chromebox for meetings: Connect a display cable either to the HDMI port or the DisplayPort.
Connect the speakerphone You can connect the speakerphone to any of the USB 3.0 ports on your Chromebox for meetings. NOTE: When connecting your speakerphone, you can refer to the following technical documentation: http://www.jabra.com/products/ pc_headsets/jabra_speak__410_series/jabra_speak_410_ms.
Connect the camera You can connect the camera to any of the USB 3.0 ports on your Chromebox for meetings. NOTE: When connecting the camera, you can refer to the following technical documentation: http://www.logitech.com/assets/45920/ hd-pro-webcam-c920-quick-start-guide.pdf.
Connect the remote control receiver Insert the remote control receiver dongle to the USB 3.0 port on the front panel of your Chromebox for meetings. Remove the anti-discharge battery protector from remote controller NOTE: The remote controller and receiver are paired in the factory and should automatically pair when enabled.
Connect the AC power adapter to your Chromebox for meetings To connect the AC power adapter to your Chromebox for meetings: A. Plug the AC power cord into a 100 V~240 V power source. B. Connect the DC power connector into the power (DC) input port of your Chromebox for meetings. NOTE: The power adapter may vary in appearance, depending on models and your region.
IMPORTANT! • • • • We strongly recommend that you use only the AC power adapter that came with your Chromebox for meetings. We strongly recommend that you use a grounded wall socket while using your Chromebox for meetings. The socket outlet must be easily accessible and near your Chromebox for meetings. To disconnect your Chromebox for meetings from its main power supply, unplug your Chromebox for meetings from the power socket.
Turn on your Chromebox for meetings Press the power button to turn on your Chromebox for meetings. IMPORTANT: Ensure that all peripherals (speakerphone, camera, remote controller and receiver) and AC power adapter are connected properly before you turn on your Chromebox for meetings.
3 Configuring your Chromebox for meetings Chromebox for meetings 21
Before you begin using your device for video conferencing Setup requirements Room size and setup Your Chromebox for meetings system is designed for a 3-6 person conference room, though it works well in rooms of 2-10 people. We recommend a room that contains either a long table with the monitor at one end (optimal), or a round table. We do not recommend using Chromebox for meetings with rooms set up in a classroom style.
Display requirements and placement Your Chromebox for meetings work with LCD, LED, plasma, and projector-type monitors and televisions. The display must have an HDMI or DisplayPort input. The screen resolution must be at least 1280 x 720 pixels. For best video quality, we recommend a resolution of 1920 x 1080 pixels. You can place the display on a table against one wall, or mount the display on a wall or ceiling for a projector unit.
• Cable concealers, if needed for wall mounting NOTE: The cable concealers for wall mounting are not included in the package and must be purchased separately. IMPORTANT: The included cable for the camera is 5 feet long, and the included cable for the speakerphone is 3 feet long. If your setup of the display, Chromebox for meetings, and peripherals requires longer distances, you may need to purchase additional USB extension cables.
Connect your cables Using the included cables and sensor, connect your Chromebox for meetings to the other system components: 6 1 2 3 4 5 7 1 DisplayPort connects a display with DisplayPort connector. 2 HDMI connects a display with HDMI connector.
1 2 3 USB 3.0 port connects the camera. 1 4 USB 3.0 port connects the speakerphone assembly. 2 5 LAN port connects to a router. 3 1 6 4 2 7 5 3 6 4 7 5 6 7 TIP: Although you can use your Chromebox for meetings device over a wireless network connection, we recommend using a wired network connection for best sound and video quality. Power port connects to a power outlet. IMPORTANT: Be sure to connect to a power outlet last, after you have made all the other connections. USB 3.
Enroll your device Complete basic enrolment This section explains the basic enrollment flow, which works for almost all users. To learn about other options shown during the enrollment process, see Select other enrollment options. TIP: We recommend connecting a USB keyboard to make entering the enrollment information easier. If you’re using the remote, here’s how to move around on the screen: • • • • Press right to move to the next field. Press left to move back to the previous field.
4. Select Continue. 5. Accept the Google Chrome OS Terms. 6. Sign in with your Google Apps email address and password. TIP: If you use the remote to enter your password, the entire password may be revealed onscreen. Use a USB keyboard to have your password hidden as you type. 7. The enrollment process takes place automatically. After the process is complete, click Done. 8. When the Hangouts screen appears, follow the onscreen instructions to test your camera and speakerphone.
Click through the screens to view tips on using Chromebox for meetings. At the end of device enrollment, the screen displays a URL for this device’s page in the Chromebox for meetings Admin console. Using this URL, an admin user must add the room’s online calendar to the device to enable scheduled meetings. 9. Select other enrollment options Most users can go through the simple enrollment flow described in Complete basic enrollment.
Manage devices and rooms Check Admin console settings for Google Video Conferencing devices To manage Chromebox for meetings devices from the Admin console, you need to make sure your time zone is set correctly. You can also choose to reboot your Chromebox for meetings devices at a scheduled interval. 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, and then, to the right of Hangouts device management, click Settings. 3.
3. The device management screen for your Chromebox for meetings device appears. Click Add calendar and room resource. 4. On the right side of the screen, click Unassigned and do one of the following: •• If the room where the Chromebox for meetings device is located appears in the list, click the room name. Click Save. •• If the room does not appear in the list, click Create Resource. Enter the room name and, optionally, the resource type and a description. Click Save.
Edit the device name 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, then, to the right of Hangouts device management, click Devices. 3. A screen appears showing active Chromebox for meetings devices. Click the device that you want to rename. 4. Click the arrow to the right of the device name. 5. Click Edit device name. 6. Enter the new name and click Save. 7.
View device information 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, and then, to the right of Hangouts device management, click Devices. 3. A screen appears showing active Chromebox for meetings devices. Click the device whose information you want to view. 4. Click Hardware and Os. The right side of the screen displays device information including the model, serial number, MEID, and more.
Enter identifying information about your device 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, and then, to the right of Hangouts device management, click Devices. 3. A screen appears showing active Chromebox for meetings devices. Click the device for which you want to add information. 4. Click Notes. 5. On the right side of the screen, click Edit. 6. Enter the information you want in the User, Note, and/or Location field. 7. Click Save.
Associate your device with a different room’s calendar, or unassign the device from any room If you move your Chromebox for meetings device to a different room, you need to assign the device to that new room’s calendar. Alternatively, if you stop using a Chromebox for meetings device, you can unassign the device from any room. 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, and then, to the right of Hangouts device management, click Devices. 3.
Edit a room name, type, or description 1. From a laptop or other device, sign in to the Google Admin console. 2. Click Device management, and then, to the right of Hangouts device management, click Devices. 3. A screen appears showing active Chromebox for meetings devices. Click the device that is in the room whose information you want to edit. 4. Click Add calendar and room resource. 5.
Troubleshooting Chromebox for meetings 37
Fix a problem Manage devices and rooms I do not know how to identify the Chromebox for meetings device I want on the device list screen. If you are not sure which device to click, you can identify the correct one by its serial number. you can find your device’s serial number on the card that was included in the box and on the bottom of the device itself. Help and support Visit support.google.
Appendix
Safety information Your Chromebox for meetings is designed and tested to meet the latest standards of safety for information technology equipment. However, to ensure your safety, it is important that you read the following safety instructions. Setting up your system • • • • • • Read and follow all instructions in the documentation before you operate your system. Do not use this product near water or a heated source. Set up the system on a stable surface. Openings on the chassis are for ventilation.
– – The system was dropped or the cabinet is damaged. The system performance changes. Lithium-metal Battery Warning CAUTION: Danger of explosion if battery is incorrectly replaced. Replace only with the same or equivalent type recommended by the manufacturer. Dispose of used batteries according to the manufacturer’s instructions. Do not ingest battery, chemical burn hazard The remote control supplied with this product contains a coin/ button cell battery.
Regulatory notices REACH Complying with the REACH (Registration, Evaluation, Authorization, and Restriction of Chemicals) regulatory framework, we publish the chemical substances in our products at ASUS REACH website at http://csr.asus.com/english/REACH.htm. ASUS Recycling/Takeback Services ASUS recycling and takeback programs come from our commitment to the highest standards for protecting our environment.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with manufacturer’s instructions, may cause harmful interference to radio communications.
Declaration of Conformity (R&TTE directive 1999/5/EC) The following items were completed and are considered relevant and sufficient: • • • • • • • Essential requirements as in [Article 3] Protection requirements for health and safety as in [Article 3.1a] Testing for electric safety according to [EN 60950] Protection requirements for electromagnetic compatibility in [Article 3.
In the departments listed below, for the entire 2.4 GHz band: • Maximum authorized power indoors is 100 mW • Maximum authorized power outdoors is 10 mW Departments in which the use of the 2400–2483.
Canadian Department of Communications Statement This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications. This class B digital apparatus complies with Canadian ICES-003. IC Radiation Exposure Statement for Canada This equipment complies with IC radiation exposure limits set forth for an uncontrolled environment.
CE Mark Warning CE marking for devices without wireless LAN/Bluetooth The shipped version of this device complies with the requirements of the EEC directives 2004/108/EC “Electromagnetic compatibility” and 2006/95/EC “Low voltage directive”. CE marking for devices with wireless LAN/ Bluetooth This equipment complies with the requirements of Directive 1999/5/ EC of the European Parliament and Commission from 9 March, 1999 governing Radio and Telecommunications Equipment and mutual recognition of conformity.
ENERGY STAR complied product ENERGY STAR is a joint program of the U.S. Environmental Protection Agency and the U.S. Department of Energy helping us all save money and protect the environment through energy efficient products and practices. All ASUS products with the ENERGY STAR logo comply with the ENERGY STAR standard, and the power management feature is enabled by default. The monitor and computer are automatically set to sleep after 10 and 30 minutes of user inactivity.
ASUS contact information ASUSTeK COMPUTER INC. Address 15 Li-Te Road, Peitou, Taipei, Taiwan 11259 Telephone +886-2-2894-3447 Fax +886-2-2890-7798 E-mail info@asus.com.tw Web site http://www.asus.com/tw Technical Support Telephone Fax Online support +86-21-38429911 +86-21-58668722, ext. 9101# http://www.asus.
EC Declaration of Conformity We, the undersigned, Manufacturer: ASUSTeK COMPUTER INC. Address, City: 4F, No. 150, LI-TE Rd., PEITOU, TAIPEI 112, TAIWAN Country: TAIWAN Authorized representative in Europe: ASUS COMPUTER GmbH Address, City: HARKORT STR.
DECLARATION OF CONFORMITY Per FCC Part 2 Section 2. 1077(a) Asus Computer International Responsible Party Name: 800 Corporate Way, Fremont, CA 94539.
Chromebox for meetings
